Find a TenderAwardedContract details notice

Published 1 Apr 2026, 11:43 BST

Official UK procurement notice

UKRI-3422 UKRI BEMS Service and Maintenance

Official notice

Authority: UK Research and Innovation (Central government)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Architecture & Engineering (71)Business Services & Consultancy (79) Delivery: South East (UKJ14)

Published estimate£555,000≈ £290k / year · £666,000 inc. VAT25.7% below published estimate

Submissions closed 19 May 2026awarded 13 Jul 2026

Awarded to Automated Building & Energy Controls Limited

Contract term 1 yr 11 moends 3 Jul 2028 · up to 3 Jul 2031 with extensions · starts 3 Aug 2026

What is being bought

Published requirement description

Provision of Building Energy Management Service and Maintenance at UKRI

CPV: Building and facilities management services · Energy-management services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yr 11 moSMEPublished value£555,000

Contract period: 3 Aug 2026 – 3 Jul 2028 (1 yr 11 mo) · up to 3 Jul 2031 with extensionsValue: £555,000 exc. VAT · £666,000 inc. VAT

Delivery: South EastEligibility: SME eligible

Extensions: The Contract duration shall be for an initial period of two years with an option to extend for three further years in one-year increments (2+1+1+1). The total duration of the contract including the extension options is five years.

71314200 Energy-management services 79993000 Building and facilities management services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 20%

Published sub-criteria (2)

Technical Quality: 80%
Price: 20%

Published award criteria (2)

Price: Total Cost of Service
Technical Quality

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 1 Apr 2026, 11:43 BST
Last source update: 13 Aug 2026, 10:33 BST
Award evaluation window: Submission end – 29 Jun 2026
Authority reference: UKRI-3422
FTS notice number: 2026/S 000-030267
Latest notice: Contract details notice (UK7)
Classification (CPV): Building and facilities management servicesEnergy-management services
Delivery area: South East (UKJ14)
Official registry OCID: ocds-h6vhtk-067a8c Find a Tender

How it was run

Official notice

Run through: UKRI eSourcing

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free

Submission deadline: 19 May 2026, 15:00 BST
Clarification deadline: 7 May 2026, 15:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Please note the following steps for accessing this opportunity via the Atamis eSourcing platform:

Log in or create an account here: ukri2.my.site.com ↗
Navigate to the opportunity in the Find an Opportunity section of the site or via the direct access link above.
Select Register Interest (you will not be able to view the tender documentation without registering an interest).
Go back to the main menu and navigate to the My Proposals and Quotes section of the site.
Select the opportunity from the list. Tender Documents for download are found in the Documents tab

Timeline

1 Apr 2026 → 13 Aug 2026 · 8 dates

Tender notice published198 days ago
1 Apr 2026, 11:43 BST
Clarification questions by162 days ago
7 May 2026, 15:00 BST
Submission deadline150 days ago
19 May 2026, 15:00 BST
Award decision expected by108 days ago
29 Jun 2026, 23:59 BST
Assessment summaries sent95 days ago
13 Jul 2026, 00:00 BST
Standstill ends84 days ago
23 Jul 2026, 23:59 BST
Contract starts74 days ago
3 Aug 2026, 00:00 BST
Latest notice published64 days ago
13 Aug 2026, 10:33 BST

Notice history

5 events · 3 releases on Find a Tender · since 1 Apr 2026

Tender notice published
1 Apr 2026, 11:43 BST
UK4
Contract award notice published
13 Jul 2026, 16:07 BST
UK6
Status changed to complete
13 Jul 2026, 16:07 BST
Contract signature expected
30 Jul 2026, 23:59 BST
scheduled
Contract details notice published
13 Aug 2026, 10:33 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £412,4151 award exc. VAT

Bids received 63 from SMEs

Contracts signed 1latest 3 Aug 2026

Awarded to	Value	Date	Status
Automated Building & Energy Controls LimitedUKRI BEMS Service and Maintenance1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2031Extensions: The Contract duration shall be for an initial period of two years with an option to extend for three further years in one-year increments (2+1+1+1). The total duration of the contract including the extension options is five years.	£412,415	13 Jul 2026	Awarded

Contracts

UKRI BEMS Service and Maintenance · Automated Building & Energy Controls Limited
Signed
3 Aug 2026
Value
£412,415
Period
4 Aug 2026 – 31 Aug 2028 · up to 31 Aug 2031 with extensions
Status
active
Extensions
The Contract duration shall be for an initial period of two years with an option to extend for three further years in one-year increments (2+1+1+1). The total duration of the contract including the extension options is five years.
1 agreed KPI: KPIs listed in the tender and contract documents
- KPIs listed in the tender and contract documents

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6final-stage tenders	3	0	—

Contracting authority & participating public bodies

UK Research & Innovation (UKRI)

Contracting authorityPublic authority - central government GB-PPON: PDQJ-7126-JDHG Polaris House, Swindon, Wiltshire, South West, SN2 1FLContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Automated Building & Energy Controls LtdAwarded supplierGB-PPON: PWPQ-6833-XDVP 7 Miller Court, Severn Drive, Tewksbury, South West, GL20 8DNContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender13 Aug 2026, 10:33 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender13 Jul 2026, 16:07 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender1 Apr 2026, 11:43 BST