Official UK procurement notice
UKRI-4899 UPS & Generator Maintenance
Authority: UK Research & Innovation (UKRI) (Central government)
What is being bought
Published requirement descriptionThe aim of this procurement is to contract with a supplier to provide the servicing, maintenance, technical support and breakdown cover for ISIS Science and Technology Facilities Council’s (STFC) UPS (Uninterruptable Power Supply) and generators located at Rutherford Appleton Laboratory.
- No preliminary market engagement: The specification used in this procurement was consistent with previous iterations and did not undergo any material changes. As such, the requirements were clearly defined, and the procurement process followed a proven and effective approach. The procurement was conducted within a well-understood and stable market, which significantly reduced the risk of unforeseen outcomes.
CPV: Repair and maintenance services of generators
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£160,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- UKRI-4899 Technical: 80%
- UKRI-4899 Price: 20%
Published award criteria (2)
- UKRI-4899 Price
- UKRI-4899 Technical: Technical inclusive of social value (10%)
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 25 Jul 2025, 14:12 BST
- Last source update
- 20 Oct 2025, 11:45 BST
- Award evaluation window
- Submission end – 29 Sept 2025
- Authority reference
UKRI-4899- FTS notice number
2025/S 000-043158- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056658Find a Tender
- Risks
Failure to meet KPIs could jeopardise the performance of the contract.
How it was run
Official notice- Submission deadline
- 5 Sept 2025, 14:00 BST
- Clarification deadline
- 13 Aug 2025, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
To access this opportunity please click here: ukri2.my.salesforce-sites.com/ProSpend__CS_Contrac… ↗ Please note the following steps for accessing this opportunity via the Atamis eSourcing platform: 1. Log in or create an account here: ukri2.my.site.com ↗ 2. Navigate to the opportunity in the Find an Opportunity section of the site or via the direct access link above. 3. Select Register Interest (you will not be able to view the tender documentation without registering an interest). 4. Go back to the main menu and navigate to the My Proposals and Quotes section of the site. 5. Select the opportunity from the list. Tender Documents for download are found in the Documents tab.
Timeline
25 Jul 2025 → 20 Oct 2025 · 8 dates- Tender notice published25 Jul 2025, 14:12 BST
- Clarification questions by13 Aug 2025, 14:00 BST
- Submission deadline5 Sept 2025, 14:00 BST
- Award decision expected by385 days ago29 Sept 2025, 23:59 BST
- Assessment summaries sent382 days ago3 Oct 2025, 00:00 BST
- Contract starts372 days ago13 Oct 2025, 00:00 BST
- Standstill ends370 days ago14 Oct 2025, 23:59 BST
- Latest notice published365 days ago20 Oct 2025, 11:45 BST
Notice history
5 events · 3 releases on Find a Tender · since 25 Jul 2025- Tender notice published25 Jul 2025, 14:12 BSTUK4
- Contract award notice published3 Oct 2025, 11:50 BSTUK6
- Status changed to complete3 Oct 2025, 11:50 BST
- Contract signature expected16 Oct 2025, 23:59 BSTscheduled
- Contract details notice published20 Oct 2025, 11:45 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| P and I Generators LimitedSME20 Oct 2025 – 19 Oct 2027 · up to 18 Oct 2029Extensions: 2 Year Optional Extension [2+2 Contract] · Options: Option to extend for a further 2 Years. [2+2 Contract] | £115,100 | 3 Oct 2025standstill to 14 Oct 2025 | Standstill |
| P and I Generators LimitedSME | £115,100 † | — | Awarded |
Contracts
UKRI-4899 UPS & Generator Maintenance · P and I Generators LimitedSME
- Signed
- 20 Oct 2025
- Value
- £115,100
- Period
- 21 Oct 2025 – 19 Oct 2027 · up to 19 Oct 2029 with extensions
- Status
- active
- Extensions
- 2 Year Optional Extension [2+2 Contract]
- Options
- Option to extend for a further 2 Years. [2+2 Contract]
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- P&I Generators LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender