Find a TenderAwardedContract details notice

Published 25 Apr 2025, 12:05 BST

Official UK procurement notice

UKRI-4804 UKRI-4804 BAS UK Home Port of Harwich

Authority: UK Research and Innovation (Central government)

Framework agreementServicesOpen procedureAbove thresholdSME suitable

Sectors: Supporting and auxiliary transport services; travel agencies services (63)Community & Cultural Services (98) Delivery: UK

Framework ceiling (notional)£2,800,000framework ceiling, not attributable revenue

Submissions closed 15 Jun 2025awarded 15 Sept 2025

Awarded to S.C.A. - SHIPPING CONSULTANTS ASSOCIATED LTD, GAC Services (UK) Ltd2 awards

Framework period 4 yrsends 1 Jul 2029 · starts 1 Jul 2025

What is being bought

Published requirement description

UKRI wishes to establish a framework agreement (Agreement) for the provision of a port agent to act as their representative in Harwich (and other UK ports where required) and carry

out operational functions on behalf of the British Antarctic Survey. The purpose of this procurement is to appoint a Supplier to support in delivering a broad range of services

The full requirement is detailed in the Specification.

CPV: Marine-base support services · Miscellaneous water transport support services · Port and waterway operation services and associated services · Port management services · Port operation services

How this framework works

From the published notice

Type: Closed framework
Call-offs: call-offs are awarded directly to appointed suppliers, without further competition
Bids received: 3 bids received · 2 suppliers appointed
Framework period: 4 yrs from 1 Jul 2025

Published description of the framework

single supplier framework - call offs when required

The lotProcurement structure

single lot · value published

Lot #1Awarded 4 yrsSMEPublished value£2,800,000

Contract period: 1 Jul 2025 – 1 Jul 2029 (4 yrs)Value: £2,800,000 exc. VAT · £3,360,000 inc. VAT

Delivery: UKEligibility: SME eligible

63721000 Port and waterway operation services and associated services 63721200 Port operation services 63726000 Miscellaneous water transport support services 98362000 Port management services 98362100 Marine-base support services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 30%Social value: 10%

Published sub-criteria (3)

Technical: 60%
Price: 30%
Social Value: 10%

Published award criteria (3)

Price: Long criteria description
Technical: Long criteria description
Social Value: Long criteria description

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
“UKRI-4804 UKRI-4804 BAS UK Home Port of Harwich” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 25 Apr 2025, 12:05 BST
Last source update: 17 Oct 2025, 15:25 BST
Award evaluation window: Submission end – 27 Jun 2025
Authority reference: C0394
FTS notice number: 2025/S 000-016993
Latest notice: Contract details notice (UK7)
Classification (CPV): Marine-base support servicesMiscellaneous water transport support servicesPort and waterway operation services and associated servicesPort management servicesPort operation services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-05078a Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Appointment period ends: 15 Jun 2025, 15:00 BST
Clarification deadline: 27 May 2025, 15:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

ukri.delta-esourcing.com/tenders/UK-Swindon:-… ↗

Timeline

25 Apr 2025 → 17 Oct 2025 · 8 dates

Tender notice published
25 Apr 2025, 12:05 BST
Clarification questions by
27 May 2025, 15:00 BST
Admission / appointment period endsperiod end, not a bid countdown
15 Jun 2025, 15:00 BST
Award decision expected by
27 Jun 2025, 00:59 BST
Contract starts
1 Jul 2025
Assessment summaries sent
18 Sept 2025, 00:00 BST
Standstill ends390 days ago
30 Sept 2025, 23:59 BST
Latest notice published373 days ago
17 Oct 2025, 15:25 BST

Notice history

11 events · 6 releases on Find a Tender · since 25 Apr 2025

Tender notice published
25 Apr 2025, 12:05 BST
UK4
Tender notice published
12 May 2025, 12:05 BST
UK4
Deadline moved to 6 Jun 2025, 15:00 BST
12 May 2025, 12:05 BST
+11 days · was 26 May 2025, 15:00 BST
Tender notice published
21 May 2025, 12:06 BST
UK4
Deadline moved to 15 Jun 2025, 15:00 BST
21 May 2025, 12:06 BST
+9 days · was 6 Jun 2025, 15:00 BST
Contract award notice published
16 Jul 2025, 12:05 BST
UK6
Status changed to complete
16 Jul 2025, 12:05 BST
Contract signature expected
28 Jul 2025, 23:59 BST
scheduled
Contract award notice published
19 Sept 2025, 14:22 BST
UK6
Contract signature expected
2 Oct 2025, 23:59 BST
scheduled
Contract details notice published
17 Oct 2025, 15:25 BST
UK7

Published amendments (2)

The deadline for submitting tenders has been extended from 26 May 2025 (14:00, BST) to 27 May 2025 (14:00, BST). Please ignore submission deadline in notice below. The tender closing date is 27 May 2025 (14:00, BST).

The deadline for submitting tenders has been extended from 27 May 2025 (14:00, BST) to 30 May 2025 (14:00, BST). Please ignore submission deadline in notice below. The tender closing date is 30 May 2025 (14:00, BST).

Routine re-releases (6)

2025-05: 2 releases · 12 May 2025, 21 May 2025
2025-04: 1 release · 25 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 23 awards · see the list ↓

Bids received 32 from SMEs

Contracts signed 1latest 15 Oct 2025

£2,800,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.

Awarded to	Value	Date	Status
S.C.A. - SHIPPING CONSULTANTS ASSOCIATED LTDVCSEUKRI-4804 British Antarctic Survey (BAS) UK Home Port of Harwich & other UK Port1 Jan 2026 – 31 Dec 2029	ceiling above	15 Sept 2025standstill to 30 Sept 2025	Standstill
GAC Services (UK) Ltd1 Aug 2025 – 31 Jul 2029	ceiling above	11 Jul 2025	Awarded

Contracts

UKRI-4804 BAS UK Home Port of Harwich
Signed
15 Oct 2025
Value
£2,800,000
Period
1 Jan 2026 – 31 Dec 2029
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders · 6 at stage one	2	0	—

Contracting authority & participating public bodies

UK Research & Innovation (UKRI)

Contracting authorityPublic authority - central government GB-PPON: PDQJ-7126-JDHG Polaris House, Swindon, Wiltshire, South West, SN2 1FLContact name, email, phone

Framework contractors & participating bidders

2 commercial parties on the notice

GAC Services (UK) LtdFramework contractor Unit A, Inchyra Business Park,, Grangemouth, Scotland, FK3 9XFContact name, email, phone
S.C.A. - SHIPPING CONSULTANTS ASSOCIATED LTDFramework contractorGB-PPON: PQDT-3312-TXZJ 25 Military Road, Chatham, South East, ME4 4JGContact email, phone

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender17 Oct 2025, 15:25 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender19 Sept 2025, 14:22 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Jul 2025, 12:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender21 May 2025, 12:06 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 May 2025, 12:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender25 Apr 2025, 12:05 BST