Find a TenderAwardedContract details notice

Published 29 Apr 2025, 16:05 BST

Official UK procurement notice

UKRI-4738 Boiler Servicing - Planned Preventative Maintenance

Official notice

Authority: UK Research and Innovation (Central government)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: South East (UKJ14)

Published estimate£340,000≈ £113k / year · £408,000 inc. VAT

Submissions closed 27 May 2025awarded 10 Jun 2025

Awarded to LOWE AND OLIVER LIMITED

Contract term 3 yrsends 28 Jun 2028 · up to 28 Jun 2029 with extensions · starts 27 Jun 2025

What is being bought

Published requirement description

The aim of this procurement is to contract with a specialist supplier to complete all planned, preventative maintenance (PPM), reactive, remedial & project works to LTHW boiler servicing (gas and oil) and gas tightness testing services at the following STFC sites:

The Rutherford Appleton Laboratory in Oxfordshire (RAL)
The STFC Chilbolton Observatory in Hampshire
The Cosener’s House in Abingdon

We are looking to contract with a specialist maintenance service provider who has technical capability to deliver all aspects of the services.

The scope of work includes:

The inspection, maintenance, and servicing of non-domestic gas-fired hot water boilers, in accordance with BS 6644:2011 and relevant safety standards

PPM servicing of all contract categories and assets within the asset list which may include new and replacement assets

To view this notice, please click here:

ukri.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Repair and maintenance services of boilers

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£340,000

Contract period: 27 Jun 2025 – 28 Jun 2028 (3 yrs) · up to 28 Jun 2029 with extensionsValue: £340,000 exc. VAT · £408,000 inc. VAT

Delivery: South WestEligibility: SME eligible

Extensions: Optional 1 year extension

50531100 Repair and maintenance services of boilers

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (2)

Criterion 2: 70%
Criterion 1: 30%

Published award criteria (2)

Criterion 1: Long criteria description
Criterion 2: Long criteria description

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA, CPTPP)
Recurring procurement: Unspecified in notice
First published: 29 Apr 2025, 16:05 BST
Last source update: 15 Aug 2025, 12:05 BST
Award evaluation window: Submission end – 7 Jun 2025
Authority reference: UKRI-4738
FTS notice number: 2025/S 000-017720
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services of boilers
Delivery area: South East (UKJ14)
Official registry OCID: ocds-h6vhtk-050974 Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 27 May 2025, 15:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

29 Apr 2025 → 15 Aug 2025 · 7 dates

Tender notice published
29 Apr 2025, 16:05 BST
Submission deadline
27 May 2025, 15:00 BST
Award decision expected by
7 Jun 2025, 00:59 BST
Assessment summaries sent
17 Jun 2025, 00:00 BST
Contract starts
27 Jun 2025
Standstill ends
27 Jun 2025, 23:59 BST
Latest notice published
15 Aug 2025, 12:05 BST

Notice history

5 events · 3 releases on Find a Tender · since 29 Apr 2025

Tender notice published
29 Apr 2025, 16:05 BST
UK4
Contract award notice published
18 Jun 2025, 10:05 BST
UK6
Status changed to complete
18 Jun 2025, 10:05 BST
Contract signature expected
1 Jul 2025, 23:59 BST
scheduled
Contract details notice published
15 Aug 2025, 12:05 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £340,0001 award exc. VAT

Bids received 32 from SMEs

Contracts signed 1latest 1 Aug 2025

Awarded to	Value	Date	Status
LOWE AND OLIVER LIMITED2 Jul 2025 – 30 Jun 2028 · up to 30 Jun 2029Extensions: Optional 1 year extension	£340,000	10 Jun 2025	Awarded

Contracts

Contract 1 · LOWE AND OLIVER LIMITED
Signed
1 Aug 2025
Value
£251,525
Period
2 Aug 2025 – 30 Jun 2028 · up to 30 Jun 2029 with extensions
Status
active
Extensions
Optional 1 year extension
2 agreed KPIs: Criterion 1 · Criterion 2
- Criterion 1
- Criterion 2

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	2	0	—

Contracting authority & participating public bodies

UK Research & Innovation

Contracting authorityPublic undertaking GB-PPON: PDQJ-7126-JDHG Polaris House, North Star Avenue, Swindon, South West, SN2 1FLContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Lowe and OliverAwarded supplierGB-COH: 02152241 Cumnor Road, Wootton, Oxford, South East, OX1 5JWContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender15 Aug 2025, 12:05 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender18 Jun 2025, 10:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender29 Apr 2025, 16:05 BST