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Published 28 Nov 2024, 16:05 GMT

Official UK procurement notice

UKRI-4185 BAS Gateway Agency in Punta Arenas

Official notice

Authority: UK Research and Innovation (Central government)

Framework agreementServicesOpen procedureSME suitable

Sectors: Supporting and auxiliary transport services; travel agencies services (63) Delivery: Chile (CL)

Framework ceiling (notional)US$5,500,000framework ceiling, not attributable revenue

Submissions closed 13 Jan 2025awarded 17 Jun 2025

What is being bought

Published requirement description

UKRI wishes to establish a framework agreement (Agreement) for the provision of a Gateway Agency in Punta Arenas.

The purpose of this procurement is to appoint a supplier to support the British Antarctic Survey (BAS) in delivering a broad range of services. The framework will be set up to appoint a single Supplier who will act as the main provider.

BAS operates out of Punta Arenas as its primary gateway for servicing Rothera Research Station in Antarctica, as a port and as a base for aircraft operations. A gateway agent is an essential part of this operation, carrying out the duties described in detail below, facilitating BAS operations through Punta Arenas.

This Agreement is for a duration of 2+1+1 years.

The full scope of the services that will be undertaken during the Agreement period is not known, and therefore no guarantee can be given as to the actual amount or type of work that may be ordered during the Agreement period.

CPV: Supporting and auxiliary transport services; travel agencies services

How this framework works

From the published notice

Places: up to 1 suppliers · 3 bids received (3.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published

Lot #1UKRI wishes to establish a framework agreement (Agreement) for the provision of a…AwardedRenewalPublished valueUS$5,500,000

UKRI wishes to establish a framework agreement (Agreement) for the provision of a Gateway Agency in Punta Arenas.

The full technical specification for this procurement can be found in the tender documents. It is essential that this Appendix is fully read, understood and assessed when considering this opportunity. Additional information: The maximum value of the framework agreement is: $5,500,000.00 (excluding VAT) over the full 4-year term.

Please note there is no guarantee of spend under this Agreement and all subsequent work will be issued on a call off basis once works have been identified.

The currency is $USD.

Delivery listed: Chile (CL) · Chile

Extensions: The Framework duration shall be for a period of two-years with optional extensions of two, one-year periods from commencement of the Contract (2+1+1). · The Framework will have a duration of 2+1+1. The Framework may be renewed via a new procurement at the end of the term.Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 30%Social value: 10%

Published sub-criteria (3)

Technical / Quality: 60%
Price: 30%
Social Value: 10%

Published award criteria (3)

Technical / Quality: 60
Social Value: 10
Price: 30

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
“UKRI-4185 BAS Gateway Agency in Punta Arenas” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 28 Nov 2024, 16:05 GMT
Last source update: 18 Jun 2025, 16:05 BST
Award evaluation window: 13 Jan 2025 – …
Authority reference: UKRI-4185
FTS notice number: 2025/S 000-033442
Classification (CPV): Supporting and auxiliary transport services; travel agencies services
Delivery area: Chile (CL)
Official registry OCID: ocds-h6vhtk-04c0e0 Find a Tender

Publisher note: Procurement Contract Transparency Data: Redacted contract documents will be made available within the next 30 days on the UKRI website at: https://www.ukri.org/about-us/procurement-contract-transparency-data To view this notice, please click here: https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=941360872 GO Reference: GO-2025618-PRO-31052304

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Tender documents are also served through a separate tool: https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Supporting-and-auxiliary-transport-services%3B-travel-agencies-services./59KPM8D2JS ↗

Appointment period ends: 13 Jan 2025, 14:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 13 Jan 2025, 14:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/tenders/UK-UK-Swindo… ↗

Timeline

13 Jan 2025 → 18 Jun 2025 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
13 Jan 2025, 14:00 GMT
Bids opened
13 Jan 2025, 14:00 GMT
Notice published
18 Jun 2025, 16:05 BST

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
18 Jun 2025, 16:05 BST

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	Bid openingConditions for opening of tenders · IV.2.7	13 Jan 2025	23 Jan 2025	+10 d

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Supporting-an…

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 31 from SMEs

Contracts signed 1latest 17 Jun 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 033442-2025-1
Signed
17 Jun 2025
Value
US$5,500,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3bids · 3 electronic · 3 from abroad	1	—	—

Contracting authority & participating public bodies

UK Research & Innovation

Contracting authorityCentral GovernmentBody governed by public lawResearch Polaris House, North Star Avenue, Swindon, South West, SN2 1FLContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

1 commercial party on the notice

Global Defense Logistics UK LtdFramework contractor08790489 Unit 3, Castle View, Trafalgar Wharf, Portsmouth, South East, PO6 4PXContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.