Official UK procurement notice
UKRI-2814 Optical System Design and Analysis Services
Authority: UK Research and Innovation (Central government)·Consortium: 2 public authorities
What is being bought11 lots · detail below
Published requirement descriptionThe Central Laser Facility (CLF) at the STFC Rutherford Appleton Laboratory is one of the world’s leading laser facilities providing scientists from the UK and Europe with an unparalleled range of state of the art technology. CLF is a partnership between its staff and the large number of members of UK and European universities who use the specialised laser equipment provided to carry out a broad range of experiments in physics, chemistry and biology. The Supplier(s) will provide engineering resources, to undertake design and development work. For design activities, where appropriate, the Supplier(s) may also be asked to provide risk assessments and method statements supporting their designs through to installation and commissioning. These works, where appropriate, will be undertaken within the Construction Design and Management regulations under which the duty of "designer" will be fulfilled by the Supplier. www.ukri.org/who-we-are/procureme… ↗
CPV: Engineering design services · Engineering services
Lots and requirements (11)Procurement structure
11 lots · 4 with a published value (£16,000,000 together)Lot #1Electrical Building ServicesAwardedPublished value£4,000,000
A Maximum of one supplier will be awarded a place on this Lot within this framework. The maximum value for the requirement, across all Lots is: £4,000,000.00 GBP excl VAT across the potential 4 year duration. Please note that there is no guaranteed spend or volume of orders against each Lot. Each Contract will be on a call-off basis. When the UKRI have a requirement to place a call-off order under a specific Lot, they shall request a quote from the awarded Supplier of the relevant Lot. UKRI shall review the quote and may place an individual order, however, UKRI reserve the right not to proceed to order at their discretion. Lot 1 - Electrical building services Activities required; Building services electrical single and 3 phase low voltage distribution. Cable routing and support Cat 6 cabling and network design Compliance and Understanding of BS 7671 Key Software - AutoCAD Electrical, EPLAN, Vault Deliverables: 2D Autocad drawings (in native format so compatible with Vault database). Cable routing, type and termination to electrical panels Cable Identification (ID), Bill of Materials (BOM) for Cable support and containment Please see the tender documentation for the full requirement. To access the documents and Bid for this specific Lot please visit; ukri.delta-esourcing.com/respond/8P4V6ZR748 ↗ Please note that there are separate links in order to bid for the different Lots on this framework. Bidders can bid for as many Lots as they wish.
Lot #2Electrical Interlocks - Laser SystemsAwardedPublished value£4,000,000
A Maximum of one supplier will be awarded a place on this Lot within this framework. The maximum value for the requirement, across all Lots is: £4,000,000.00 GBP excl VAT across the potential 4 year duration. Please note that there is no guaranteed spend or volume of orders against each Lot. Each Contract will be on a call-off basis. When the UKRI have a requirement to place a call-off order under a specific Lot, they shall request a quote from the awarded Supplier of the relevant Lot. UKRI shall review the quote and may place an individual order, however, UKRI reserve the right not to proceed to order at their discretion.
Lot 2 - Electrical Interlocks - Laser Systems
Activities required:
Interlock systems to BS EN 61508 and BS EN 61511
Pilz Safety PLC Systems
Compliance and Understanding of BS 7671
Key Software - Pilz Software PAS4000, PASvisu
Deliverables:
2D Autocad drawings (in native format so compatible with Vault database).
Safety Assessments including but not limited to Safety Integrity Level (SIL) rating
Software (in native format)
Please see the tender documentation for the full requirement. To access the documents and Bid for this specific Lot please visit; ukri.delta-esourcing.com/respond/54ZBEPB55E ↗
Please note that there are separate links in order to bid for the different Lots on this framework. Bidders can bid for as many Lots as they wish.
Lot #3Electrical Service - High Voltage SystemsAwardedPublished value£4,000,000
A Maximum of one supplier will be awarded a place on this Lot within this framework. The maximum value for the requirement, across all Lots is: £4,000,000.00 GBP excl VAT across the potential 4 year duration. Please note that there is no guaranteed spend or volume of orders against each Lot. Each Contract will be on a call-off basis. When the UKRI have a requirement to place a call-off order under a specific Lot, they shall request a quote from the awarded Supplier of the relevant Lot. UKRI shall review the quote and may place an individual order, however, UKRI reserve the right not to proceed to order at their discretion.
Lot 3 - Electrical Service - High Voltage Systems
Activities Required:
High voltage DC pulsed power supply systems (capacitor based) up to 22kV
Electromagnet power supplies
Compliance and Understanding of BS 7671
Key Software
AutoCAD Electrical, EPLAN, Vault
Deliverables:
2D Autocad drawings (in native format so compatible with Vault database).
Safety Assessments and Design Mitigations
Requirements and Specification Documentation
Please see the tender documentation for the full requirement. To access the documents and Bid for this specific Lot please visit; ukri.delta-esourcing.com/respond/8SR2RDTX68 ↗
Please note that there are separate links in order to bid for the different Lots on this framework. Bidders can bid for as many Lots as they wish.
Lot #4Electrical Service - PLCAwardedLot estimate not published
A Maximum of one supplier will be awarded a place on this Lot within this framework. The maximum value for the requirement, across all Lots is: £4,000,000.00 GBP excl VAT across the potential 4 year duration. Please note that there is no guaranteed spend or volume of orders against each Lot. Each Contract will be on a call-off basis. When the UKRI have a requirement to place a call-off order under a specific Lot, they shall request a quote from the awarded Supplier of the relevant Lot. UKRI shall review the quote and may place an individual order, however, UKRI reserve the right not to proceed to order at their discretion.
Lot 4 - Electrical Service - PLC
Activities required:
SCADA
PLCs, Specifically Siemens S7 series
Key Software
Autosave, TIA Portal, Vault
Deliverables:
2D Autocad drawings (in native format so compatible with Vault database).
PLC code to IEC 61131-3
Please see the tender documentation for the full requirement. To access the documents and Bid for this specific Lot please visit; ukri.delta-esourcing.com/respond/XV7W3ST2FR ↗
Please note that there are separate links in order to bid for the different Lots on this framework. Bidders can bid for as many Lots as they wish.
Lot #5AnalysisAwardedLot estimate not published
A Maximum of one supplier will be awarded a place on this Lot within this framework. The maximum value for the requirement, across all Lots is: £4,000,000.00 GBP excl VAT across the potential 4 year duration. Please note that there is no guaranteed spend or volume of orders against each Lot. Each Contract will be on a call-off basis. When the UKRI have a requirement to place a call-off order under a specific Lot, they shall request a quote from the awarded Supplier of the relevant Lot. UKRI shall review the quote and may place an individual order, however, UKRI reserve the right not to proceed to order at their discretion.
Lot 5 - Analysis
Activities required
Computational Fluid Dynamics Modelling
Finite Element Analysis - Heat Transfer Modelling
Dynamic Modal Analysis
Finite Element Analysis - Static Structural
Design by Analysis in accordance with Pressure Equipment Directive PED (and BS:EN13345)
General Finite Element Analysis
Design of passive and active cooling systems
Design of LN2 cryostat cooling systems
Key Software
Ansys
Deliverables:
Design and Analysis Reports and Presentations
Ansys models (including all boundary condition, mesh and result data)
Supporting Empirical calculations
Design recommendations (provided to CLF for modelling and detail design)
Process & Instrumentation Diagrams
3D CAD models in step format
2D General Assembly and manufacturing drawings
Please see the tender documentation for the full requirement. To access the documents and Bid for this specific Lot please visit; ukri.delta-esourcing.com/respond/347NU69464 ↗
Please note that there are separate links in order to bid for the different Lots on this framework. Bidders can bid for as many Lots as they wish.
Lot #6Mechanical Building Services - WaterCancelledPublished value£4,000,000
A Maximum of one supplier will be awarded a place on this Lot within this framework. The maximum value for the requirement, across all Lots is: £4,000,000.00 GBP excl VAT across the potential 4 year duration. Please note that there is no guaranteed spend or volume of orders against each Lot. Each Contract will be on a call-off basis. When the UKRI have a requirement to place a call-off order under a specific Lot, they shall request a quote from the awarded Supplier of the relevant Lot. UKRI shall review the quote and may place an individual order, however, UKRI reserve the right not to proceed to order at their discretion.
Lot 6 - Mechanical Building Services - Water
Activities required:
Building services engineering for water systems
Chilled water systems, primary and secondary
Key Software
Preferably Solid Edge linked to Teamcentre
Deliverables:
3D CAD models preferably in native Solid Edge format (to be compatible with assemblies and Teamcentre database). A concession may be made for this Lot to software more commonly used in industry (e.g. Revit) as long as data can be transferred in solid body form to step file to be added to the Solid Edge models.
Installation Drawings
Installation Instructions, including Risk Assessments and Method Statements (RAMS)
Integration with existing building water service management system
Flow and thermal calculations
Safety Assessments
Please see the tender documentation for the full requirement. To access the documents and Bid for this specific Lot please visit; ukri.delta-esourcing.com/respond/8336H6T9U2 ↗
Please note that there are separate links in order to bid for the different Lots on this framework. Bidders can bid for as many Lots as they wish.
Lot #7Mechanical Building Services - GasCancelledLot estimate not published
A Maximum of one supplier will be awarded a place on this Lot within this framework. The maximum value for the requirement, across all Lots is: £4,000,000.00 GBP excl VAT across the potential 4 year duration. Please note that there is no guaranteed spend or volume of orders against each Lot. Each Contract will be on a call-off basis. When the UKRI have a requirement to place a call-off order under a specific Lot, they shall request a quote from the awarded Supplier of the relevant Lot. UKRI shall review the quote and may place an individual order, however, UKRI reserve the right not to proceed to order at their discretion.
Lot 7 - Mechanical Building Services - Gas
Activities required:
Compressed air systems
High pressure gas delivery systems to 350bar(g)
Compressed nitrogen gas systems
Exhaust Systems
Compressed oxygen delivery systems
Key Software
Preferably Solid Edge linked to Teamcentre
Deliverables:
3D CAD models preferably in native Solid Edge format (to be compatible with assemblies and Teamcentre database). A concession may be made for this Lot to software more commonly used in industry (e.g. Revit) as long as data can be transferred in solid body form to step file to be added to the Solid Edge models.
Installation Drawings
Installation and Commissioning Instructions, including Risk Assessments and Method Statements (RAMS)
Pressure and Flow Calculations
Safety Assessments and compliance with Pressure System Safety Regulations (PSSR).
Please see the tender documentation for the full requirement. To access the documents and Bid for this specific Lot please visit; ukri.delta-esourcing.com/respond/8TS2E327GE ↗
Please note that there are separate links in order to bid for the different Lots on this framework. Bidders can bid for as many Lots as they wish.
Lot #8Mechanical Building Services - VacuumCancelledLot estimate not published
A Maximum of one supplier will be awarded a place on this Lot within this framework. The maximum value for the requirement, across all Lots is: £4,000,000.00 GBP excl VAT across the potential 4 year duration. Please note that there is no guaranteed spend or volume of orders against each Lot. Each Contract will be on a call-off basis. When the UKRI have a requirement to place a call-off order under a specific Lot, they shall request a quote from the awarded Supplier of the relevant Lot. UKRI shall review the quote and may place an individual order, however, UKRI reserve the right not to proceed to order at their discretion.
Lot 8 - Mechanical Building Services - Vacuum
Activities required:
Roughing vacuum systems (comprising of CF seals)
High vacuum pipework systems (turbo, backing systems and pipework)
Key Software
Preferably Solid Edge linked to Teamcentre
Deliverables:
3D CAD models in native Solid Edge format (to be compatible with assemblies and Teamcentre database)
Manufacturing Drawings in native Solid Edge format (to be compatible with assemblies and Teamcentre database)
Fabrication Drawings in native Solid Edge format (to be compatible with assemblies and Teamcentre database)
Manufacturing specifications (to CLF template)
Please see the tender documentation for the full requirement. To access the documents and Bid for this specific Lot please visit; ukri.delta-esourcing.com/respond/JAPQ962377 ↗
Please note that there are separate links in order to bid for the different Lots on this framework. Bidders can bid for as many Lots as they wish.
Lot #9Ballistic Shield and ChambersCancelledLot estimate not published
A Maximum of one supplier will be awarded a place on this Lot within this framework. The maximum value for the requirement, across all Lots is: £4,000,000.00 GBP excl VAT across the potential 4 year duration. Please note that there is no guaranteed spend or volume of orders against each Lot. Each Contract will be on a call-off basis. When the UKRI have a requirement to place a call-off order under a specific Lot, they shall request a quote from the awarded Supplier of the relevant Lot. UKRI shall review the quote and may place an individual order, however, UKRI reserve the right not to proceed to order at their discretion.
Lot 9 - Ballistic shield and chambers
Activities required:
Analysis to determine stored energy in pressure systems and potential energy of fragments/windows in pressure boundary
Analysis to determine minimum shield thickness
Analysis to determine potential acoustic hazard presented by release of stored energy
Key Software
Ansys, empirical calculation, other
Deliverables:
Design and Analysis Reports and Presentations
Ansys models (including all boundary conditions, mesh and result data)
Design recommendations (provided to CLF for modelling and detail design)
Please see the tender documentation for the full requirement. To access the documents and Bid for this specific Lot please visit; ukri.delta-esourcing.com/respond/456J47CN6C ↗
Please note that there are separate links in order to bid for the different Lots on this framework. Bidders can bid for as many Lots as they wish.
Lot #10Data Acquisition SystemsAwardedLot estimate not published
A Maximum of one supplier will be awarded a place on this Lot within this framework. The maximum value for the requirement, across all Lots is: £4,000,000.00 GBP excl VAT across the potential 4 year duration. Please note that there is no guaranteed spend or volume of orders against each Lot. Each Contract will be on a call-off basis. When the UKRI have a requirement to place a call-off order under a specific Lot, they shall request a quote from the awarded Supplier of the relevant Lot. UKRI shall review the quote and may place an individual order, however, UKRI reserve the right not to proceed to order at their discretion.
Lot 10 - Data Acquisition Systems
We require development of data management and control systems for high throughput data (GB/s) generated by high power lasers running at 10Hz. For this, we need:
Data Acquisition Systems (DAQ) for high throughput scientific data (software/platforms; EPICS, AreaDetector, Apache Kafka, Python, FlatBuffers)
Data Management Software Development for high data volumes (Apache Kafka, Python, HDF5, NeXus)
Experiment Specification and Orchestration system (BlueSky)
Data visualisation systems (Javascript, React framework, Grafana or similar data visualisation tool)
Experiment control front-end/GUI (React, or Blazor)
Deliverables:
Software program that meets the requirement specification
User guide and other documentation
Code quality and maintainability
Testing (as required)
Please see the tender documentation for the full requirement. To access the documents and Bid for this specific Lot please visit; ukri.delta-esourcing.com/respond/G6P6M778C4 ↗
Please note that there are separate links in order to bid for the different Lots on this framework. Bidders can bid for as many Lots as they wish.
Lot #11Software TrainingAwardedLot estimate not published
A Maximum of one supplier will be awarded a place on this Lot within this framework. The maximum value for the requirement, across all Lots is: £4,000,000.00 GBP excl VAT across the potential 4 year duration. Please note that there is no guaranteed spend or volume of orders against each Lot. Each Contract will be on a call-off basis. When the UKRI have a requirement to place a call-off order under a specific Lot, they shall request a quote from the awarded Supplier of the relevant Lot. UKRI shall review the quote and may place an individual order, however, UKRI reserve the right not to proceed to order at their discretion.
Lot 11 - Software Training
Training topics required:
Experimental Physics and Industrial Control System (EPICS)
Agile Software Development
Apache Kafka
C# - Dotnet Blazor
Deliverables:
On-site training sessions
Virtual training) sessions
Training Materials and Documentation
Please see the tender documentation for the full requirement. To access the documents and Bid for this specific Lot please visit; ukri.delta-esourcing.com/respond/J9R89534M2 ↗
Please note that there are separate links in order to bid for the different Lots on this framework. Bidders can bid for as many Lots as they wish.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Feb 2023, 16:05 GMT
- Last source update
- 22 May 2024, 16:05 BST
- Award evaluation window
- 23 Oct 2023 – …
- Authority reference
UKRI-2814- FTS notice number
2024/S 000-016208- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a2eeFind a Tender
- Electronic trading
- e-invoicing allowed
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=863803841 GO Reference: GO-2024522-PRO-26169539
How it was run
Official notice- Submission deadline
- 14 Nov 2023, 14:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 23 Oct 2023, 14:00 BST
Timeline
1 Mar 2023 → 22 May 2024 · 4 dates- Next notice expected1 Mar 2023
- Bids opened23 Oct 2023, 14:00 BST
- Submission deadline14 Nov 2023, 14:00 GMT
- Notice published22 May 2024, 16:05 BST
Notice history
6 events · 4 releases on Find a Tender · since 14 Sept 2023- Status changed to active14 Sept 2023, 19:06 BST
- Procurement method changed14 Sept 2023, 19:06 BST
- Deadline published: 23 Oct 2023, 14:00 BST14 Sept 2023, 19:06 BST
- Buyer details updated14 Sept 2023, 19:06 BST
- Deadline moved to 14 Nov 2023, 14:00 GMT4 Oct 2023, 14:07 BST+22 days · was 23 Oct 2023, 14:00 BST
- Status changed to complete22 May 2024, 16:05 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2) | 23 Oct 2023 | 14 Nov 2023 | +22 d |
| — | Bid openingConditions for opening of tenders · IV.2.7) | 23 Oct 2023 | 14 Nov 2023 | +22 d |
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: <a href="https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=813750394" target="_blank">https://ukri.delta…
Routine re-releases (4)
- 2023-02: 1 release · 3 Feb 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Electrical Building Services1 award | |||
| FirstcoSME | £4,000,000 † | — | Awarded |
| Lot 2 · Electrical Interlocks - Laser Systems1 award | |||
| Frazer NashOptical System Design and Analysis Services | £4,000,000 † | — | Awarded |
| Lot 3 · Electrical Service - High Voltage Systems1 award | |||
| Frazer Nash | £4,000,000 † | — | Awarded |
| Lot 4 · Electrical Service - PLC1 award | |||
| FirstcoSME | £4,000,000 † | — | Awarded |
| Lot 5 · Analysis1 award | |||
| Demcon | £4,000,000 † | — | Awarded |
| Lot 10 · Data Acquisition Systems1 award | |||
| Observatory Sciences Ltd | £4,000,000 † | — | Awarded |
| Lot 11 · Software Training1 award | |||
| Observatory Sciences Ltd | £4,000,000 † | — | Awarded |
4 further award records carry no date or value.
Contracts
Optical System Design and Analysis Services
- Signed
- 1 Mar 2024
- Value
- £4,000,000
- Status
- active
UKRI-2814 Optical System Design and Analysis Services · FirstcoSME
- Signed
- 29 Feb 2024
- Value
- £4,000,000
- Status
- active
UKRI-2814 Optical System Design and Analysis Services · Observatory Sciences Ltd
- Signed
- 29 Feb 2024
- Value
- £4,000,000
- Status
- active
UKRI-2814 Optical System Design and Analysis Services · Observatory Sciences Ltd
- Signed
- 29 Feb 2024
- Value
- £4,000,000
- Status
- active
Optical System Design and Analysis Services · Frazer Nash
- Signed
- 29 Feb 2024
- Value
- £4,000,000
- Status
- active
UKRI-2814 Optical System Design and Analysis Services · Frazer Nash
- Signed
- 29 Feb 2024
- Value
- £4,000,000
- Status
- active
UKRI-2814 Optical System Design and Analysis Services · FirstcoSME
- Signed
- 29 Feb 2024
- Value
- £4,000,000
- Status
- active
UKRI-2814 Optical System Design and Analysis Services · Demcon
- Signed
- 29 Feb 2024
- Value
- £4,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Electrical Building Services | 1bids | — | — | — |
| 2 · Electrical Interlocks - Laser Systems | 1bids | — | — | — |
| 3 · Electrical Service - High Voltage Systems | 1bids | — | — | — |
| 4 · Electrical Service - PLC | 2bids | — | — | — |
| 5 · Analysis | 3bids | — | — | — |
| 9 · Ballistic Shield and Chambers | 1bids | — | — | — |
| 10 · Data Acquisition Systems | 2bids | — | — | — |
| 11 · Software Training | 1bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- UK Research and InnovationContracting authorityCentral purchasing bodyBody governed by public lawGovernment research and innovation
Bidders & participating suppliers
5 commercial parties on the notice- DemconAwarded supplier
- FirstcoAwarded supplier
- Frazer NashAwarded supplier
- Frazer-NashAwarded supplier
- Observatory SciencesAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.