Find a TenderAwarded
Published 14 Jul 2022, 14:05 BST

Official UK procurement notice

UKRI-2104 STFC Air-Conditioning Maintenance, Reactive, Remedial and Project Installations

Official notice

Authority: UK Research and Innovation (Central government)

ServicesOpen procedure
Published estimate£2,260,000exc. VAT50% below published estimate
Submissions closed 15 Aug 2022awarded 4 Nov 2022
Awarded to Airco Refrigeration & Air Conditioning Ltd

What is being bought

Published requirement description

The aim of this procurement is to contract with a Supplier to complete all Planned, Preventative Maintenance (PPM), reactive and remedial works pertaining to Air Conditioning across STFC Estates. This contract is for 2 years, with two optional extensions of one year starting from approximately mid October 2022. We are looking to contract with a specialist an Air Conditioning maintenance supplier who has the technical capability to deliver all aspects of these services stated in the tender documentation.

Please refer to the tender documentation held within the eSourcing portal for the full requirement and procurement process; ukri.delta-esourcing.com/respond/A3Q2X7D74J ↗

CPV: Repair and maintenance services of electrical and mechanical building installations

The lotProcurement structure

single lot · value published
Lot #1UKRI, Science and Technology Facilities Council (STFC) is a public body of the…AwardedRenewalPublished value£2,260,000

UKRI, Science and Technology Facilities Council (STFC) is a public body of the Department for Business, Energy & Industrial Strategy (BEIS). This contract will cover all industrial Air Conditioning maintenance, reactive and remedial works at these STFC sites;

a. The Rutherford Appleton Laboratory in Oxfordshire (RAL).

b. The STFC Chilbolton Observatory in Hampshire.

c. The Cosener’s House, in Abingdon.

It should be noted that the Planned Preventative Maintenance (PPM) is the only service that is guaranteed through this contract. This accounts for an estimated £120,000.00 GPB ex VAT per year and is included in the values stated in the ITT. All other services stated in the specification shall be utilised as and when required and are not guaranteed.

Please refer to the tender documentation held within the eSourcing portal for full details of the requirement.

UKRI STFC will be holding a site tour for this requirement. It is strongly recommended that potential suppliers attend the site tour at Rutherford Appleton Laboratory (RAL) in order to gain complete clarity of the requirements and environment you would be working in. Site tours will be held on 26 July 2022 at 14:00hrs BST and 27 July 2022 at 14:00hrs BST and will last no more than 2 hours. Suppliers need only attend one of these tours. Two attendees from each supplier organisation are permitted to attend a site tour at RAL. To book on to the site tour, please submit the names, email addresses and vehicle registration numbers of those attending via the message function on the Delta eSourcing Portal, along with the date you wish to attend. Please confirm your attendance no later than 22 July 2022 at 14:00hrs BST.

Delivery: South East · Oxfordshire
Extensions: An additional 3rd and 4th years may be released individually.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
14 Jul 2022, 14:05 BST
Last source update
14 Nov 2022, 12:05 GMT
Award evaluation window
15 Aug 2022 – …
Authority reference
UKRI-2104
FTS notice number
2022/S 000-032171
Classification (CPV)
Repair and maintenance services of electrical and mechanical building installations
Delivery area
South East (UKJ14)
Official registry OCID
ocds-h6vhtk-0351ff Find a Tender
Contract terms
Electronic trading
e-invoicing allowed

Publisher note: To view this notice, please click here: https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=735617149 GO Reference: GO-20221114-PRO-21427589

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
15 Aug 2022, 11:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
15 Aug 2022, 11:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

15 Aug 2022 → 14 Nov 2022 · 3 dates
  1. Submission deadline
    15 Aug 2022, 11:00 BST
  2. Bids opened
    15 Aug 2022, 11:00 BST
  3. Notice published
    14 Nov 2022, 12:05 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    14 Nov 2022, 12:05 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,130,0001 contract exc. VAT
Bids received 8
Contracts signed 1latest 4 Nov 2022
Awarded toValueDateStatus
Airco Refrigeration & Air Conditioning Ltd£1,130,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8bids———

Contracting authority & participating public bodies

UK Research and Innovation

Contracting authorityCentral GovernmentBody governed by public lawGovernment research and innovation Polaris House, North Star Avenue, Swindon, South West, SN2 2FLContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.