Official UK procurement notice
UK2 - Preliminary Market Engagement Notice Template
Authority: Ministry of Justice (Central government)
What is being bought
Published requirement descriptionPQQ528 - His Majesty’s Courts and Tribunals Service (HMCTS) is currently preparing a scope of requirements for the supply of a range of Probate Document Handling, Storage and Management Services.
The potential scale and scope of this supply offers a significant opportunity to the document storage and management services sector. Prior to initiating any procurement, HMCTS wishes to involve the document management market in discussing a number of topics including criteria, key to the success of any future procurement.
Service Scope includes but is not limited to:-
Storage of document boxes in a secure, envirionmentally controlled facility.
Document retrieval from storage
Document weeding
Managing Email and Telephone Enquiries
Warehouse Management Services
Warehouse Management System
Secure data hosting and data management
CPV: Archive services · Document management services · Document management system · Library, archives, museums and other cultural services
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Ministry of Justice buys Library and archive services (CPV 9251), and who usually turns up
Ministry of Justice’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Library and archive services (CPV 9251) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means the winner is registered in the region where that contract was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in Greater London.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 53 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid10% / 10%
2–358% / 38%
4–620% / 43%
7+12% / 10%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate54% / 43%
Within ±2%31% / 39%
Above estimate15% / 17%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 9251Published estimate£100m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 21 past lots.
A forecast, not a list of bidders.
1 bid10%
2–338%
4–643%
7+10%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Aug 2025, 14:33 BST
- Last source update
- 22 Sept 2025, 17:07 BST
- Authority reference
PQQ 528- FTS notice number
2025/S 000-058677- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058ea0Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
27 Aug 2025 → 1 Jul 2028 · 5 dates- Planning notice published27 Aug 2025, 14:33 BST
- Latest notice published393 days ago22 Sept 2025, 17:07 BST
- Market engagement354 days ago31 Oct 2025, 23:59 GMT
The Ministry of Justice (Authority) would like Service Providers to express their interest in premarket engagement before 3pm on 10th September 2025 by sending a confirmation message via our e-sourcing platform (Jaggaer):ministryofjusticecommercial.bravosolution.co.uk/web/login.html ↗
Please include the following detail in your message: -
- Quoting Reference – Premarket engagement probate document storage PQQ-528
- Full name
- Company/organisation name
- Contact details (E-mail and phone number)
In return we will send you a Probate Document Storage Questionnaire and Meeting Invitation for a 121 with the Team.
If you do have an account with Jaggaer, please register on Jaggaer to create an account. If you have problems registering, please contact 0845 0100 132 or e-mail [email protected]
This Notice is for information only.
The information contained in this notice, including information relating to the nature and scope of the requirements, the estimated value, the service classification of this requirement and the list of CPV codes, is only indicative of current thinking and is neither exhaustive nor binding and the Authority reserves the right at its absolute discretion to amend it at the time of issue of any further notices or at any other time. The publication of this notice in no way obliges the Authority to commence any competitive tender process. The Authority is not and shall not be liable for any costs incurred by those expressing an interest in participating in this premarket engagement exercise.
- Today20 Oct 2026
- Tender notice expectedin 42 days1 Dec 2026, 23:59 GMT
- Contract starts1 Jul 2028, 00:00 BST
Notice history
3 events · 3 releases on Find a Tender · since 27 Aug 2025- Preliminary market engagement notice published27 Aug 2025, 14:33 BSTUK2
- Preliminary market engagement notice published28 Aug 2025, 09:45 BSTUK2
- Preliminary market engagement notice published22 Sept 2025, 17:07 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender