Official UK procurement notice
UK Polycyclic Aromatic Hydrocarbon (PAH) Monitoring 2025 - 2030
Authority: Environment Agency (Central government)·On behalf of: DEPARTMENT FOR ENVIRONMENT, FOOD AND RURAL AFFAIRS
What is being bought
Published requirement descriptionThe Environment Agency on behalf of the Department for Environment, Food and Rural Affairs (Defra) and Devolved Administrations (DA) invite proposals to provide the Central Management and Control Unit (CMCU) and the Quality Assurance and Quality Control (QA/QC) for the UK Polycyclic Aromatic Hydrocarbons (PAH) Monitoring Network, from 1st March 2026 until at least 28th February 2029 with the possibility of two (2) separate one (1) year extensions (which are not guaranteed).
The Supplier will be responsible for the operation and management of the Authority’s PAHs monitoring network sites and send to the Environment Agency’s Monitoring Laboratories team for analysis.
- How the procedure runs: This procurement is being conducted as a Competitive Flexible Procedure in accordance with the Procurement Act 2023. Completion and submission of all documents will be conducted via the Authority’s eSourcing system. Following the evaluation stages 1-5 referenced in the Bidder Pack, the authority reserves the right to reissue the technical evaluation questions, pricing schedule, or any part thereof to the two highest scoring bidders, or any other bidder, for a Best and Final Offer (BAFO). Please note that all bidders will be invited to submit improved responses on the same items. Bidders will have 10 calendar days to review, revise and resubmit their bid via Atamis. There will be a period of 5 calendar days for clarification questions. The exact dates of these periods and deadlines for submission will be shared with the relevant bidders. ! IMPORTANT – This is an optional stage for the Authority to ensure that the Most Advantageous Tender is selected, that the requirement has been fully understood, and that bidders are provided a fair chance to compete where the Authority does not feel ready to award after Stage 5 evaluation. Bidders should submit their best possible tender and price in the first instance, as it is not guaranteed that this stage will be used.
CPV: Air quality management
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£0
- Technical & professional ability
Bidders must meet the Conditions of Participation laid out in the Tender Documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- Price: 40%
Published award criteria (2)
- Technical
- Price
- Technical & professional ability
Bidders must meet the Conditions of Participation laid out in the Tender Documents.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 28 Jul 2025, 18:11 BST
- Last source update
- 11 Feb 2026, 11:07 GMT
- Award evaluation window
- Submission end – 1 Nov 2025
- Authority reference
C29783- FTS notice number
2025/S 000-046486- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056786Find a Tender
- How it runs
This procurement is being conducted as a Competitive Flexible Procedure in accordance with the Procurement Act 2023. Completion and submission of all documents will be conducted via the Authority’s eSourcing system.
Following the evaluation stages 1-5 referenced in the Bidder Pack, the authority reserves the right to reissue the technical evaluation questions, pricing schedule, or any part thereof to the two highest scoring bidders, or any other bidder, for a Best and Final Offer (BAFO).
Please note that all bidders will be invited to submit improved responses on the same items. Bidders will have 10 calendar days to review, revise and resubmit their bid via Atamis. There will be a period of 5 calendar days for clarification questions. The exact dates of these periods and deadlines for submission will be shared with the relevant bidders.
! IMPORTANT – This is an optional stage for the Authority to ensure that the Most Advantageous Tender is selected, that the requirement has been fully understood, and that bidders are provided a fair chance to compete where the Authority does not feel ready to award after Stage 5 evaluation. Bidders should submit their best possible tender and price in the first instance, as it is not guaranteed that this stage will be used.
How it was run
Official notice- Submission deadline
- 2 Oct 2025, 15:00 BST
- Clarification deadline
- 15 Sept 2025, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
atamis-9529.my.site.com/s/Welcome ↗
Submissions must be made via the Authority's eSourcing platform.
Timeline
28 Jul 2025 → 11 Feb 2026 · 10 dates- Planning notice published28 Jul 2025, 18:11 BST
- Next notice expected1 Aug 2025, 23:59 BST
- Tender notice published6 Aug 2025, 12:20 BST
- Clarification questions by15 Sept 2025, 15:00 BST
- Submission deadline385 days ago2 Oct 2025, 15:00 BST
- Award decision expected by354 days ago1 Nov 2025, 23:59 GMT
- Contract starts325 days ago1 Dec 2025
- Assessment summaries sent310 days ago16 Dec 2025
- Standstill ends296 days ago29 Dec 2025, 23:59 GMT
- Latest notice published253 days ago11 Feb 2026, 11:07 GMT
Notice history
17 events · 10 releases on Find a Tender · since 28 Jul 2025- Preliminary market engagement notice published28 Jul 2025, 18:11 BSTUK2
- Tender notice published6 Aug 2025, 12:20 BSTUK4
- Published value updated to £06 Aug 2025, 12:20 BSTwas £1
- Status changed to active6 Aug 2025, 12:20 BST
- Procurement method changed6 Aug 2025, 12:20 BST
- Deadline published: 8 Sept 2025, 15:00 BST6 Aug 2025, 12:20 BST
- Tender notice published6 Aug 2025, 12:23 BSTUK4
- Tender notice published6 Aug 2025, 12:24 BSTUK4
- Tender notice published7 Aug 2025, 09:34 BSTUK4
- Tender notice published20 Aug 2025, 08:54 BSTUK4
- Deadline moved to 22 Sept 2025, 15:00 BST20 Aug 2025, 08:54 BST+14 days · was 8 Sept 2025, 15:00 BST
- Tender notice published17 Sept 2025, 16:18 BSTUK4
- Deadline moved to 2 Oct 2025, 15:00 BST17 Sept 2025, 16:18 BST+10 days · was 22 Sept 2025, 15:00 BST
- Contract award notice published16 Dec 2025, 16:27 GMTUK6
- Status changed to complete16 Dec 2025, 16:27 GMT
- Contract signature expected8 Jan 2026, 23:59 GMTscheduled
- Contract details notice published11 Feb 2026, 11:07 GMTUK7
Published amendments (6)
Incomplete description
Incomplete description
Further clarity on dates
Further clarity on dates
Extension to the bidding window allowed, clarification deadline is now set to 15 September at 15:00, and the submission deadline is now extended until 22 September 2025 at 15:00.
Routine re-releases (10)
- 2025-08: 6 releases · 6 Aug 2025, 20 Aug 2025
- 2025-07: 1 release · 28 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Ricardo AEA LtdUK Polycyclic Aromatic Hydrocarbon (PAH) Monitoring1 Mar 2026 – 28 Feb 2029 · up to 28 Feb 2031Extensions: 2 x 12 month extensions · Options: 3+1+1 - 2 x 12 month extension options | £2,646,900ten times the procedure’s published value or more · possibly a unit error, check the notice | 16 Dec 2025 | Awarded |
Contracts
UK Polycyclic Aromatic Hydrocarbon (PAH) Monitoring · Ricardo AEA Ltd
- Signed
- 21 Jan 2026
- Value
- £2,646,900
- Period
- 1 Mar 2026 – 28 Feb 2029 · up to 28 Feb 2031 with extensions
- Status
- active
- Extensions
- 2 x 12 month extensions
- Options
- 3+1+1 - 2 x 12 month extension options
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- DEPARTMENT FOR ENVIRONMENT, FOOD AND RURAL AFFAIRSProcuring entityProcurement facilitated via Defra group Commercial
Bidders & participating suppliers
1 commercial party on the notice- Ricardo-AEA LimitedAwarded supplier
Official documents & specifications (10)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
Show 2 more notices
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender