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Published 28 Apr 2023, 17:33 BST

Official UK procurement notice

UK Pavilion at Expo 2025 Osaka - Design, Build, Maintain & Decommission (DBMD)

Official notice

Authority: Department for Business & Trade (Central government)

ServicesOpen procedure
Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45)Repair & Maintenance (50)
+2 moreArchitecture & Engineering (71)Business Services & Consultancy (79)
 Delivery: Japan (JP)UK
Published estimate£24,000,000≈ £6.7m / year · 1 value update
Submissions closed 21 Jul 2023awarded 28 Sept 2023
Awarded to ES Global
Contract term 3 yrs 7 moends 31 Mar 2027 · extension options published · starts 4 Sept 2023

What is being bought

Published requirement description

The United Kingdom (UK) is participating in Expo 2025, which runs from 13 April 2025 - 13 October 2025 and will take place in Osaka, Japan. The overarching theme of Expo 2025 is "Designing Future Society for Our Lives". Expo will welcome visitors from all over the world, allowing countries to build extraordinary pavilions and transform the host city for years to come.

His Majestys Government (HMG) has procured a supplier (referred to as the "Contractor") to manage the delivery of the Design, Build, Maintain, and Decommission (referred to as "DBMD") of the UK Pavilion at Expo 2025 Osaka.

The Contractor will take full design liability and responsibility for managing the end-to-end delivery of the physical UK Pavilion and will be responsible for taking forward HMGs creative vision, and delivering a design that can be built in the timeframes; with the materials available; can deliver our key messages and visitor experience; and meets Japanese construction regulations.

The Contractor is responsible for managing the construction of the designed UK Pavilion (using appropriately licenced contractors that can build in Japan), fitting it out, maintaining it for the six (6) months of Expo, and then decommissioning it at the end of Expo. The Contractor is responsible for managing any required consortium group members, subcontractors, or supply chain partners required to deliver the requirement via the proposed "Integrator" delivery model outlined in the Scope.

For clarity, services under this DBMD Contract do not include requirements for full operational services (such as staffing, events, hospitality etc) during the Expo.

Please see section II.2.4 of this notice for further information on this procurement.

CPV: Architectural design services · Building and facilities management services · Construction consultancy services · Construction project management services · Construction work for buildings relating to exhibitions · Miscellaneous repair and maintenance services · Modular and portable buildings · Pavilion construction work · Prefabricated buildings · Prefabricated constructions · Specialty design services

The lotProcurement structure

single lot · value published
Lot #1HMG has procured a Contractor to Design, Build (including Fitout), Maintain, and…AwardedRenewal 3 yrs 7 moPublished value£24,000,000

HMG has procured a Contractor to Design, Build (including Fitout), Maintain, and Decommission the UK Pavilion at Expo 2025 Osaka. All services required (including any specific works for the construction, and goods for the fitout) will be delivered through this single contract.

The contract, a modified NEC4 Engineering and Construction Contract - Option F (Management), is divided into six (6) works packages to be delivered up to maximum budget cap of £24million (excluding all applicable taxes as permitted under the contract):

  1. Management
  2. Design & Surveys
  3. Construction
  4. Fitout
  5. Maintain
  6. Decommission
Contract period: 4 Sept 2023 – 31 Mar 2027 (3 yrs 7 mo)
Delivery listed: Japan (JP), UK · The Client is headquartered in the UK, however, the pavilion is to be built, maintained, and decommissioned in Osaka, Japan, so the Contractor has the ability to operate in both.
Extensions: The Completion Date for the Services/Works is 31st March 2026, followed by a 12-month defects correction period, taking the contract to 31st March 2027. Following this period, the contract may be extended in as many periods as necessary to a total of 12 months in aggregateVariant bids: not allowed
44211000 Prefabricated buildings44211100 Modular and portable buildings45212310 Construction work for buildings relating to exhibitions45212600 Pavilion construction work45223810 Prefabricated constructions50800000 Miscellaneous repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 Apr 2023, 17:33 BST
Last source update
18 Oct 2023, 10:42 BST
Award evaluation window
19 Jul 2023 – …
Authority reference
Project_1355 / CR_3097
FTS notice number
2023/S 000-030704
Classification (CPV)
Architectural design servicesBuilding and facilities management servicesConstruction consultancy servicesConstruction project management servicesConstruction work for buildings relating to exhibitionsMiscellaneous repair and maintenance servicesModular and portable buildingsPavilion construction workPrefabricated buildingsPrefabricated constructions
+1 moreSpecialty design services
Delivery area
Japan (JP)UK
Official registry OCID
ocds-h6vhtk-03c55d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: The budget shown for this DBMD Contract is an estimated maximum, and is subject to change ahead of publication of the Contract Notice.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://uktrade.app.jaggaer.com/web/login.html ↗

Submission deadline
21 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
19 Jul 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uktrade.app.jaggaer.com/web/login.html ↗

Timeline

9 Jun 2023 → 18 Oct 2023 · 5 dates
  1. Next notice expected
    9 Jun 2023, 00:00 BST
  2. Bids opened
    19 Jul 2023, 12:00 BST
  3. Submission deadline
    21 Jul 2023, 12:00 BST
  4. Contract starts
    4 Sept 2023, 00:00 BST
  5. Notice published
    18 Oct 2023, 10:42 BST

Notice history

7 events · 4 releases on Find a Tender · since 19 Jun 2023
  1. Published value updated to £24,000,000
    19 Jun 2023, 11:57 BST
    was £25,000,000
  2. Status changed to active
    19 Jun 2023, 11:57 BST
  3. Procurement method changed
    19 Jun 2023, 11:57 BST
  4. Deadline published: 19 Jul 2023, 12:00 BST
    19 Jun 2023, 11:57 BST
  5. Deadline moved to 21 Jul 2023, 12:00 BST
    30 Jun 2023, 09:56 BST
    +2 days · was 19 Jul 2023, 12:00 BST
  6. Status changed to complete
    18 Oct 2023, 10:42 BST
  7. Buyer details updated
    18 Oct 2023, 10:42 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.219 Jul 202321 Jul 2023+2 d
—Bid openingIV.2.719 Jul 202321 Jul 2023+2 d

For avoidance of doubt, the Tender Submission Deadline is now 12:00 BST on 21st July 2023. No other aspect of the procurement timeline has changed, nor has the procurement information - please refer to the original notice for more information on this procurement and how to access it.

Routine re-releases (4)
  • 2023-04: 1 release · 28 Apr 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £24,000,0001 contract exc. VAT
Bids received 5
Contracts signed 1latest 28 Sept 2023
Awarded toValueDateStatus
ES GlobalSubcontracting: declared£24,000,000 †—Awarded

Contracts

  • UK Pavilion at Expo 2025 Osaka - Design, Build, Maintain & Decommission (DBMD) · ES Global

    Signed
    28 Sept 2023
    Value
    £24,000,000
    Period
    … – 31 Mar 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic———

Contracting authority & participating public bodies

Department for Business and Trade

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsCentral Government Old Admiralty Building, Admiralty Place, London, UK, SW1A 2DYContact email

Dispute resolution & review bodies

  • Department for Business & TradeReview bodyMinistry or any other national or federal authority, including their regional or local subdivisionsCentral Government London, UKContact name, email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • ES GlobalAwarded supplier Unit G East, Coate House, 1-3 Coate Street, London, UK, E2 9AG

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria