Find a TenderPast planning noticePreliminary market engagement notice
Published 20 Aug 2025, 13:42 BST

Official UK procurement notice

UHB Privileged Access Management Solution

Official notice

Authority: University Hospitals Birmingham NHS Foundation Trust (Central government)

ServicesAbove thresholdSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Delivery location not published
Planned pipeline valueValue not publishedpipeline notice, not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 5 yrsends 31 Dec 2030 · starts 1 Jan 2026

What is being bought

Published requirement description

University Hospitals Birmingham NHS Foundation Trust (UHB) is one of the largest teaching hospital Trusts in England, based in the West Midlands, serving a regional, national, and international population. It includes Birmingham Heartlands Hospital, Birmingham Chest Clinic, Good Hope Hospital, Queen Elizabeth Hospital Birmingham, Solihull Hospital, and various community services. We also run several smaller satellite units, allowing people to be treated as close to home as possible.

As an NHS organisation, UHB will see and treat more than 2.2 million people every year across our sites. UHB currently employs over 25,000 members of staff and is committed to investing in their development and wellbeing.

For the past three years, UHB has operated a Privileged Access Management (PAM) solution to manage and control privileged access for both internal staff and external third-party suppliers. This solution has been a critical component in protecting sensitive systems, including server infrastructure, Active Directory, SQL Server Management Studio (SSMS), and various internal and externally hosted web applications and administrative portals.

It has enabled the Trust to enforce least-privilege access principles, monitor privileged sessions, and maintain a strong audit trail to meet compliance and risk management requirements. However, our current supplier has recently confirmed that they will be discontinuing the PAM product. As a result, UHB must now replace the existing solution with a new platform that delivers equivalent or enhanced capabilities, integrates into our evolving infrastructure, and aligns with our cyber security strategy.

CPV: IT services: consulting, software development, Internet and support · System management software package

The lotProcurement structure

single lot · no lot value published
Lot #1Planned 5 yrsSME

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Aug 2025, 13:42 BST
Last source update
22 Aug 2025, 10:34 BST
Authority reference
PROC.08.0936
FTS notice number
2025/S 000-050765
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
IT services: consulting, software development, Internet and supportSystem management software package
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-058b54 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

20 Aug 2025 → 1 Jan 2026 · 4 dates
  1. Planning notice published
    20 Aug 2025, 13:42 BST
  2. Latest notice published
    22 Aug 2025, 10:34 BST
  3. Market engagement
    15 Sept 2025, 23:59 BST

    Potential suppliers are requested to respond to the full requirements, as detailed in Annex 1 Feedback on Requirements - UHB PAM with confirmation of ability to meet the requirement, a description of how their product meets the requirement.

    Suppliers must provide estimated costs for their product, including full breakdown, implementation, and ongoing support.

    Supplier should respond to the 5 year worksheets within the Annex 2 Indicative Cost Schedule.

    Procurement Process

    The procurement process will be subject to further approvals and this Pre-Market Engagement Exercise will help form the tender process so currently, the route to market is unknown.

    Suppliers wishing to participate in this market engagement exercise and express an interest in this requirement should respond to the questionnaire via the online form on the Health Family Single eCommercial System Portal (Atamis) by 13:00 on Monday 15th September 2025.

    health-family.force.com/s/Welcome ↗

    Please search for C384566

    To View documents please register interest and then navigate "My Proposals and quotes"

  4. Contract starts299 days ago
    1 Jan 2026

Notice history

2 events · 2 releases on Find a Tender · since 20 Aug 2025
  1. Preliminary market engagement notice published
    20 Aug 2025, 13:42 BST
    UK2
  2. Preliminary market engagement notice published
    22 Aug 2025, 10:34 BST
    UK2
Published amendments (1)

Incorrect date within Engagement process description

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

University Hospitals Birmingham NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PWVL-6877-BXXV Mindelsohn Way, Birmingham, West Midlands, B15 2WBContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure