Official UK procurement notice
Two Year Contract for Gutter Cleaning and Roof Reporting Services
Authority: Southside Housing Association (Housing)
What is being bought
Published requirement descriptionThe Contract will involve gutter cleaning maintenance and roof inspection services throughout Glasgow. The Contract will principally include;
Gutter cleaning maintenance; and
Roof inspection services and a comprehensive report prepared by the Contractor for each property.
The Contract may also include cleaning of roof skews, valleys and flashings, moss removal, and also minor remedial, repair and improvement works to the existing roof finishes, drainage and disposal systems and roof services resulting from the Contractor’s roof inspection and report to each property.
Southside Housing Association intend to enter into a Two Measured Term Contract with a Single Contractor to undertake all services required annually, as described within the Pricing Matrices incorporated within Tender Document A.
The commencement date for the Measured Term Contract is currently estimated to be 2nd December 2024 and the completion date for the Year 1 (2024-2025) services is eighteen calendar weeks after the commencement date.
Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator’s (Refer Tender Document H), it is intended that the Contract will be extended on an annual basis by a maximum of three further years until 2029. Orders for future gutter cleaning maintenance services may be placed by Southside Housing Association during Years One-Five, or at any point until expiry of the Measured Term Contract (maximum of five years from the date of entering into the Contract).
- Recurrence: 2026 at the earliest if the optional 12 month extensions are not applied
CPV: Cleaning services · Repair and maintenance services of building installations · Roof maintenance work
The lotProcurement structure
single lot · value publishedLot #1Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the…AwardedRenewalPublished value£315,000
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Economic & financial standing
Bidders will be required to have a minimum 'general' yearly turnover of 126000 GBP for the last two years or have an average yearly
turnover of a minimum of 126000 GBP for the last two years.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set
up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded
contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5,000,000 GBP
Public Liability Insurance - 5,000,000 GBP
- Technical & professional ability
Question 4C.1.2 - Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the
services/supplies as described in part I.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
Question 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they
have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This
will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and
provide evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment
performance.
Questions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be
required to confirm their and the number of managerial staff for the last three years.
Question 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment
to deliver the types of requirements detailed in I.1.4 in the Find a Tender Service Contract Notice or th…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2026 at the earliest if the optional 12 month extensions are not applied
- First published
- 24 Sept 2024, 16:22 BST
- Last source update
- 4 Mar 2025, 11:22 GMT
- Award evaluation window
- 24 Oct 2024 – …
- FTS notice number
2025/S 000-007793- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-049d69Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Tender Document H 'Key Performance Indicators' attached to this Contract Notice.
Where performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial
Plan for the approval of Southside Housing Association.
Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may
lead to the termination of the Contractor.
Publisher note: (SC Ref:792206)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 24 Oct 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 24 Oct 2024, 12:00 BST
Timeline
24 Oct 2024 → 4 Mar 2025 · 4 dates- Submission deadline24 Oct 2024, 12:00 BST
- Bids opened24 Oct 2024, 12:00 BST
- Bids must remain valid until22 Jan 2025, 23:59 GMT
- Notice published4 Mar 2025, 11:22 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Mar 2025, 11:22 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Ramora LimitedSME | £115,195 † | — | Awarded |
Contracts
Contract 007793-2025-1 · Ramora LimitedSME
- Signed
- 19 Feb 2025
- Value
- £115,195
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Ramora LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.