Official UK procurement notice
Two Year Common Close Cleaning Contract with optional 1+1+1 Year Annual Extensions up to a maximum contract duration of five years
Authority: Cloch Housing Association Ltd (Housing)
What is being bought
Published requirement descriptionThe Contract applies to tenement stairs, common close and deck access areas, and bin stores within properties belonging to Cloch Housing Association within Greenock and Port Glasgow, Inverclyde (See tender Document 1). The Contract term will be for an initial two year period with optional annual 1 year + 1 year + 1 year extensions upto a maximum contract duration of five years overall.
The decision to award the Contract extensions will be at the discretion of Cloch Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Cloch Housing Association may extend the Contract to additional locations throughout Inverclyde (including Inverkip) to take account of any changes to requirements or new stock acquired during the Contract.
This service will commence on 1st April 2024 and the specification requirements will be provided on a weekly, fortnightly or quarterly basis (refer Tender Document 2 ‘Close Cleaning Specification Jan 2024).
- Recurrence: 2025 at the earliest
CPV: Accommodation, building and window cleaning services · Cleaning services
The lotProcurement structure
single lot · value publishedLot #1Single stage tendering (all bidders may submit a tender) in accordance with Regulation…CancelledRenewalPublished value£425,896
Single stage tendering (all bidders may submit a tender) in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) document v1.3_0 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Economic & financial standing
Please refer to these statements when completing Section 4B of the SPD (Scotland) Document v.1.3_0;
Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 170358 GBP for the last two years.
Question4B.1.2 - Bidders will be required to have an average yearly turnover of a minimum of 170358 GBP for the last two years.
Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date
which they were set up or started trading.
Questions 4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of
any subsequently awarded contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP
- Technical & professional ability
4C.1.2 - Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the
services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years.
4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years.
4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver
the types of requirements detailed in II.2.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Minimum level(s) of standards required:
SPD Scotland, Part C Technical and Professional Ability - Bidders responses to Part C of the SPD will be limited to a maximum of fifteen
A4 single sided pages, excluding any certification that a Bidder submits in support of their response, which must be completed in English
using Arial 11 font
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2025 at the earliest
- First published
- 26 Jan 2024, 14:58 GMT
- Last source update
- 27 Feb 2024, 16:09 GMT
- Award evaluation window
- 28 Mar 2024 – …
- FTS notice number
2024/S 000-006299- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043504Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Tender Document 8 'Key Performance Indicators' attached to this Contract Notice. Where performance falls below the minimum
acceptable level during the Contract, the successful Bidder will be required to produce a Remedial Plan for the approval of Cloch Housing
Association.
Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may
lead to the termination of the successful Bidder's Contract.
Publisher note: SPD (Scotland) document v1.3_0, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Cloch Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C (SC Ref:759360)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 28 Mar 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 28 Mar 2024, 12:00 GMT
Timeline
27 Feb 2024 → 26 Jun 2024 · 5 dates- Notice published27 Feb 2024, 16:09 GMT
- Submission deadline28 Mar 2024, 12:00 GMT
- Bids opened28 Mar 2024, 12:00 GMT
- Contract starts1 May 2024, 00:00 BST
- Bids must remain valid until26 Jun 2024, 23:59 BST
Notice history
2 events · 3 releases on Find a Tender · since 27 Feb 2024- Deadline moved to 28 Mar 2024, 12:00 GMT27 Feb 2024, 15:52 GMT+31 days · was 26 Feb 2024, 12:00 GMT
- Status changed to cancelled27 Feb 2024, 16:09 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Greenock Sheriff Court and Justice of the Peace CourtReview body
Process and specification contact points (1)
- A.D.A Construction ConsultantsProcess contact point
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.