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Published 1 Jun 2023, 14:30 BST

Official UK procurement notice

TRN 22-002 - Regional Vehicle Maintenance

Official notice

Authority: the Education Authority (Central government)

Framework agreement8 lotsServicesOpen procedureSME suitableMax 8 lots to bidMax 3 lots per supplier
Sectors: Repair & Maintenance (50) Delivery: Northern Ireland (UKN)
Framework ceiling (notional)£6,292,800total for 8 lots · framework ceiling, not attributable revenue
Submissions closed 29 Jun 2023awarded 20 Sept 2023
Lots 8max 3 won per supplier · max 8 to bid

What is being bought8 lots · detail below

Published requirement description

TRN 22-002 - Regional Vehicle Maintenance

CPV: Bus maintenance services · Electrical-system repair services · Maintenance and repair services related to specific parts of vehicles · Repair and maintenance services · Repair and maintenance services of buses · Repair and maintenance services of motor vehicles and associated equipment · Repair, maintenance and associated services of vehicles and related equipment · Vehicle-fleet-support services

How this framework works

From the published notice
Places
up to 8 suppliers · 4 bids on the busiest of 5 lots (0.5 per place) · 3 appointed

Lots and requirements (8)Procurement structure

8 lots · all with a published value · a supplier may bid for at most 8 and win at most 3 of them · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £561,600: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Vehicle Maintenance and Repair - DungannonAwardedceiling above
Delivery: Northern Ireland
Variant bids: not allowed
50100000 Repair, maintenance and associated services of vehicles and related equipment50110000 Repair and maintenance services of motor vehicles and associated equipment50111110 Vehicle-fleet-support services50113000 Repair and maintenance services of buses50113200 Bus maintenance services50116000 Maintenance and repair services related to specific parts of vehicles
Lot #2Vehicle Maintenance and Repair – EnniskillenAwardedPublished value£288,000
Delivery: Northern Ireland
Variant bids: not allowed
50100000 Repair, maintenance and associated services of vehicles and related equipment50110000 Repair and maintenance services of motor vehicles and associated equipment50111110 Vehicle-fleet-support services50113000 Repair and maintenance services of buses50113200 Bus maintenance services50116000 Maintenance and repair services related to specific parts of vehicles
Lot #3Vehicle Maintenance and Repair – Armagh and PortadownCancelledPublished value£475,200
Delivery: Northern Ireland
Variant bids: not allowed
50100000 Repair, maintenance and associated services of vehicles and related equipment50110000 Repair and maintenance services of motor vehicles and associated equipment50111110 Vehicle-fleet-support services50113000 Repair and maintenance services of buses50113200 Bus maintenance services50116000 Maintenance and repair services related to specific parts of vehicles
Lot #4Vehicle Maintenance and Repair – Coleraine and LimavadyAwardedPublished value£374,400
Delivery: Northern Ireland
Variant bids: not allowed
50100000 Repair, maintenance and associated services of vehicles and related equipment50110000 Repair and maintenance services of motor vehicles and associated equipment50111110 Vehicle-fleet-support services50113000 Repair and maintenance services of buses50113200 Bus maintenance services50116000 Maintenance and repair services related to specific parts of vehicles
Lot #5Vehicle Maintenance and Repair – Dundonald, Lisburn and DownpatrickAwardedPublished value£2,908,800
Delivery: Northern Ireland
Variant bids: not allowed
50100000 Repair, maintenance and associated services of vehicles and related equipment50110000 Repair and maintenance services of motor vehicles and associated equipment50111110 Vehicle-fleet-support services50113000 Repair and maintenance services of buses50113200 Bus maintenance services50116000 Maintenance and repair services related to specific parts of vehicles
Lot #6Vehicle Maintenance and Repair – OmaghAwardedPublished value£288,000
Delivery: Northern Ireland
Variant bids: not allowed
50100000 Repair, maintenance and associated services of vehicles and related equipment50110000 Repair and maintenance services of motor vehicles and associated equipment50111110 Vehicle-fleet-support services50113000 Repair and maintenance services of buses50113200 Bus maintenance services50116000 Maintenance and repair services related to specific parts of vehicles
Lot #7Vehicle Maintenance and Repair – BelfastCancelledPublished value£835,200
Delivery: Northern Ireland
Variant bids: not allowed
50100000 Repair, maintenance and associated services of vehicles and related equipment50110000 Repair and maintenance services of motor vehicles and associated equipment50111110 Vehicle-fleet-support services50113000 Repair and maintenance services of buses50113200 Bus maintenance services50116000 Maintenance and repair services related to specific parts of vehicles
Lot #8Vehicle Maintenance and Repair – Greater BelfastCancelledceiling above
Delivery: Northern Ireland
Variant bids: not allowed
50100000 Repair, maintenance and associated services of vehicles and related equipment50110000 Repair and maintenance services of motor vehicles and associated equipment50111110 Vehicle-fleet-support services50113000 Repair and maintenance services of buses50113200 Bus maintenance services50116000 Maintenance and repair services related to specific parts of vehicles

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 8 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Qualitative Criteria Methodology: 30%
  • Quantitative Criteria Price: 70%
Published award criteria (2)
  • Qualitative Criteria Methodology: 30
  • Quantitative Criteria Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “TRN 22-002 - Regional Vehicle Maintenance” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Jun 2023, 14:30 BST
Last source update
20 Sept 2023, 16:10 BST
Award evaluation window
29 Jun 2023 – …
FTS notice number
2023/S 000-027817
Classification (CPV)
Bus maintenance servicesElectrical-system repair servicesMaintenance and repair services related to specific parts of vehiclesRepair and maintenance servicesRepair and maintenance services of busesRepair and maintenance services of motor vehicles and associated equipmentRepair, maintenance and associated services of vehicles and related equipmentVehicle-fleet-support services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-03d2fe Find a Tender

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Appointment period ends
29 Jun 2023, 15:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
29 Jun 2023, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

29 Jun 2023 → 27 Sept 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    29 Jun 2023, 15:00 BST
  2. Bids opened
    29 Jun 2023, 15:30 BST
  3. Notice published
    20 Sept 2023, 16:10 BST
  4. Bids must remain valid until
    27 Sept 2023, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Sept 2023, 16:10 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 41 from SMEs · busiest of 5 lots
Contracts signed 5latest 20 Sept 2023

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £288,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 – Vehicle Maintenance and Repair - Dungannon

    Signed
    20 Sept 2023
    Value
    £561,600
    Status
    active

  • Lot 2 – Vehicle Maintenance and Repair – Enniskillen

    Signed
    20 Sept 2023
    Value
    ceiling above
    Status
    active

  • Lot 4 – Vehicle Maintenance and Repair – Coleraine and Limavady

    Signed
    20 Sept 2023
    Value
    £374,400
    Status
    active

  • Lot 5 – Vehicle Maintenance and Repair – Dundonald, Lisburn and Downpatrick

    Signed
    20 Sept 2023
    Value
    £2,908,800
    Status
    active

  • Lot 6 – Vehicle Maintenance and Repair – Omagh

    Signed
    20 Sept 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Vehicle Maintenance and Repair - Dungannon4bids · 4 electronic · 1 from abroad1——
2 · Vehicle Maintenance and Repair – Enniskillen4bids · 4 electronic · 1 from abroad1——
4 · Vehicle Maintenance and Repair – Coleraine and Limavady4bids · 4 electronic · 1 from abroad1——
5 · Vehicle Maintenance and Repair – Dundonald, Lisburn and Downpatrick4bids · 4 electronic · 1 from abroad1——
6 · Vehicle Maintenance and Repair – Omagh4bids · 4 electronic · 1 from abroad1——

Contracting authority & participating public bodies

the Education Authority

Contracting authorityCentral GovernmentRegional or local authorityEducation 40 Academy Street, Belfast, UK, BT1 2NQContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Education AuthorityReview body Armagh

Framework contractors & participating bidders

3 commercial parties on the notice
  • H A J REPAIRSFramework contractor 3 BALLYSCULLION ROAD, MAGHERAFELT, UK, BT45 8LDContact email, phone
  • LAKELAND RECOVERY SERVICEFramework contractor 12 KINGLASS ROAD, ENNISKILLEN, UK, BT92 3FJContact email, phone
  • NI TRUCKS LTDFramework contractor 3 Mallusk Road, Newtownabbey, UK, BT36 4PPContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.