Official UK procurement notice
TRN-21-005 Vehicle Bodywork Repairs
Authority: the Education Authority (Central government)·Consortium: 3 public authorities
What is being bought6 lots · detail below
Published requirement descriptionA Framework Agreement for Vehicle Bodywork Repairs. The requirement is on a call off as required basis for vehicles that have been damaged, either minor or major, as a result of an accident.
CPV: Body-repair services for vehicles · Fleet management, repair and maintenance services · Repair and maintenance services · Repair and maintenance services of motor vehicles and associated equipment · Repair, maintenance and associated services of vehicles and related equipment
How this framework works
From the published notice- Places
- up to 10 suppliers · 4 bids on the busiest of 3 lots (0.4 per place) · 3 appointed
Lots and requirements (6)Procurement structure
6 lots · 3 with a published value · a supplier may bid for at most 3 of them · evaluation weights differ by lotEvery one of these 3 lots carries the same published figure, £190,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1North Eastern Area to include Antrim, Ballymena, ColeraineAwarded Scotland, Northern Irelandceiling above
Lot #2Southern Area to include Armagh, Aughnacloy, Cookstown, Dungannon, NewryAwarded Northern Irelandceiling above
To establish a Framework Agreement for Vehicle Bodywork Repairs. The requirement will be on a call off as required basis for vehicles that have been damaged, either minor or major, as a result of an accident.
Lot #3Western Area to include Enniskillen, L’Derry, Omagh, StrabaneAwarded Northern Irelandceiling above
To establish a Framework Agreement for Vehicle Bodywork Repairs. The requirement will be on a call off as required basis for vehicles that have been damaged, either minor or major, as a result of an accident.
Lot #4 Northern IrelandLot estimate not published
Lot #5 Northern IrelandLot estimate not published
Lot #6 Northern IrelandLot estimate not published
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Oct 2021, 12:24 BST
- Last source update
- 19 Dec 2024, 15:24 GMT
- Award evaluation window
- 29 Nov 2021 – …
- FTS notice number
2024/S 000-041024- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02e775Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
This framework is not an award without prior notice. The Framework Agreement was awarded as set out in Find a Tender Notice 2021/S 000-024584 published on 29/11/2021 was entered into by EANI as per the published Contract Award Notice 2022/S 000-004869 published on 21/02/2024. (Framework Agreement). The Framework Agreement was initially for a value of £570,000.
This proposed modification value will increase the overall value of the framework to £855,000 GBP and does not exceed 50% of the value of the original contract.
The modification is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
Initial values were based upon historical spend however due to the ad hoc nature of this framework, and the increased incidents involving EA fleet, expenditure has been larger than previous projections. Modification to the framework is necessary to ensure ongoing service provision.
The release of this additional spend for these services could not have been foreseen at time of tender and therefore not included in the original estimated Framework Agreement value. The framework is a demand led agreement, and the Authority could not have reasonable foreseen the increase on demand for these services. This service provision fluctuates significantly from month to month.
(ii) The modification does not alter the overall nature of the framework; and
(iii) Any increase in price does not exceed 50% of the value of the original contract or framework agreement. The awarded value of the original Framework Agreement was £570,000 GBP. This modification of £285,000 represents 50% of the original contract value.
Publisher note: Whilst this notice is published for the value of £570,000 this value includes the provision of an additional 50% materiality subject to the provisions as stated in the tender documents. Therefore the spend on this Framework over its 4 year period is estimated at. £380,000. The nature of the requirement is ad-hoc therefore there is no guarantee the values published in this notice will be reached.
How it was run
Official notice- Appointment period ends
- 29 Nov 2021, 15:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 29 Nov 2021, 15:30 GMT
Timeline
26 Oct 2021 → 19 Dec 2024 · 4 dates- Next notice expected26 Oct 2021, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown29 Nov 2021, 15:00 GMT
- Bids opened29 Nov 2021, 15:30 GMT
- Notice published19 Dec 2024, 15:24 GMT
Notice history
8 events · 6 releases on Find a Tender · since 28 Oct 2021- Published value published: £570,00028 Oct 2021, 16:55 BST
- Status changed to active28 Oct 2021, 16:55 BST
- Procurement method changed28 Oct 2021, 16:55 BST
- Deadline published: 29 Nov 2021, 15:00 GMT28 Oct 2021, 16:55 BST
- Buyer details updated28 Oct 2021, 16:55 BST
- Status changed to complete21 Feb 2022, 17:15 GMT
- Procurement method changed6 Dec 2024, 17:53 GMT
- Buyer details updated6 Dec 2024, 17:53 GMT
Routine re-releases (6)
- 2022-02: 1 release · 21 Feb 2022
- 2021-10: 2 releases · 4 Oct 2021, 28 Oct 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast10 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 9 of these contracts carry the same published figure, £190,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 – North Eastern Area (to include Antrim, Ballymena, Coleraine)
- Signed
- 25 Jan 2022
- Value
- ceiling above
- Status
- active
Lot 2 – Southern Area (to include Armagh, Aughnacloy, Cookstown, Dungannon, Newry)
- Signed
- 25 Jan 2022
- Value
- ceiling above
- Status
- active
Lot 3 – Western Area (to include Enniskillen, L’Derry, Omagh, Strabane)
- Signed
- 25 Jan 2022
- Value
- ceiling above
- Status
- active
North Eastern Area to include Antrim, Ballymena, Coleraine
- Signed
- 25 Jan 2022
- Value
- ceiling above
- Status
- active
Southern Area to include Armagh, Aughnacloy, Cookstown, Dungannon, Newry
- Signed
- 25 Jan 2022
- Value
- ceiling above
- Status
- active
Western Area to include Enniskillen, L’Derry, Omagh, Strabane
- Signed
- 25 Jan 2022
- Value
- ceiling above
- Status
- active
North Eastern Area to include Antrim, Ballymena, Coleraine
- Signed
- 25 Jan 2022
- Value
- ceiling above
- Status
- active
Southern Area to include Armagh, Aughnacloy, Cookstown, Dungannon, Newry
- Signed
- 25 Jan 2022
- Value
- ceiling above
- Status
- active
Western Area to include Enniskillen, L’Derry, Omagh, Strabane
- Signed
- 25 Jan 2022
- Value
- ceiling above
- Status
- active
Vehicle Bodywork Repairs
- Signed
- 25 Jan 2022
- Value
- £855,000
- Period
- 1 Feb 2022 – 31 Jan 2026
- Status
- active
- Change The Framework Agreement was initially for a value of £570,000. This modification increases the overall value of the framework to £855,000 GBP and does not exceed 50% of the value of the original contract., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The authority published VEAT Notice 2024/S 000-039507 on 6 December 2024 which outlined the rationale regarding this modification which rendered it necessary. The modification has been made under Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; Initial values were based upon historical spend however due to the ad hoc nature of this framework, and the increased incidents involving EA fleet, expenditure has been larger than previous projections. Modification to the framework is necessary to ensure ongoing service provision. The release of this additional spend for these services could not have been foreseen at time of tender and therefore not included in the original estimated Framework Agreement value. The framework is a demand led agreement, and the Authority could not have reasonably foreseen the increase on demand for these services. This service provision fluctuates significantly from month to month. (ii) The modification does not alter the overall nature of the framework; and (iii) Any increase in price does not exceed 50% of the value of the original contract or framework agreement. The awarded value of the original Framework Agreement was £570,000 GBP. This modification of £285,000 represents 50% of the original contract value.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North Eastern Area to include Antrim, Ballymena, Coleraine | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 2 · Southern Area to include Armagh, Aughnacloy, Cookstown, Dungannon, Newry | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 3 · Western Area to include Enniskillen, L’Derry, Omagh, Strabane | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Education Authority NIContracting authorityBody governed by public lawEducation
Dispute resolution & review bodies
- Education AuthorityReview body
- The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body
- The UK does not currently have such bodies with responsibilities for appeal/mediation proceduresReview body
Framework contractors & participating bidders
7 commercial parties on the notice- HOUSTON'S COACHWORKS LTDFramework contractor
- HOUSTON'S COACHWORKS LTDFramework contractor
- LAKELAND RECOVERY SERVICEFramework contractor
- LAKELAND RECOVERY SERVICEFramework contractor
- NU-TRACK LIMITEDFramework contractor
- NU-TRACK LIMITEDFramework contractor
- NU-TRACK LIMITEDFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.