Official UK procurement notice
TRN-20-010 Vehicle Maintenance and Repairs Services in the Belfast Area
Authority: the Education Authority (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionProvision of Vehicle Maintenance and Repairs Services in the Belfast Area
CPV: Bus maintenance services · Educational software package · Electrical-system repair services · Repair and maintenance services · Repair and maintenance services of buses · Repair and maintenance services of motor vehicles and associated equipment · Repair, maintenance and associated services of vehicles and related equipment · Vehicle-fleet management services · Vehicle-fleet-support services
The lotProcurement structure
single lot · value publishedLot #1Contractor for the provision of a vehicle maintenance and repair service, ensuring…AwardedPublished value£2,000,000
Contractor for the provision of a vehicle maintenance and repair service, ensuring that all vehicles are kept in safe and roadworthy condition.
The EA requires that all vehicles will be always maintained in accordance with manufacturers’ recommendations, and to ensure compliance with relevant UK, Northern Ireland and European Union Legislations and Regulations to meet the standards set under the DVA Guide to Maintaining Roadworthiness Commercial Goods and Passenger Carrying Vehicles.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 16 Mar 2021, 17:24 GMT
- Last source update
- 23 Jun 2025, 10:11 BST
- Award evaluation window
- 15 Apr 2021 – …
- FTS notice number
2025/S 000-034280- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029c52Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the Belfast Area.
The modification is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
This modification is required due to delays in the procurement process which could not have been anticipated. This is due to the re-structuring of the specification and financial response as delays. The re-tender of this framework is anticipated to be published May 2025.
(ii) the modification does not alter the overall nature of the contract.
The proposed modification does not impact the overall nature of the framework which will continue for the Maintenance and Repair of EA vehicles in the East Tyrone Area as detailed in the original specification
Publisher note: EA originally awarded contract TRN-20-010 for period 01/06/2021 – 31/05/2025 which included the built in optional 3, one year extensions taken between 01/06/2023 – 31/05/2025. EA now propose a further 4-month extension to run from 01/06/2025 – 30/09/2025. . Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area.
How it was run
Official notice- Submission deadline
- 15 Apr 2021, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 15 Apr 2021, 15:30 BST
Timeline
15 Apr 2021 → 23 Jun 2025 · 4 dates- Submission deadline15 Apr 2021, 15:00 BST
- Bids opened15 Apr 2021, 15:30 BST
- Bids must remain valid until14 Jul 2021, 23:59 BST
- Notice published23 Jun 2025, 10:11 BST
Notice history
3 events · 5 releases on Find a Tender · since 27 May 2021- Status changed to complete27 May 2021, 10:34 BST
- Procurement method changed8 May 2025, 16:09 BST
- Buyer details updated8 May 2025, 16:09 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.2.7) | This contract is not subject to renewal. | This contract is subject to renewal. The contract is awarded for an initial period of 12 months within the option to extend for three further periods of 12 months. | |
| — | TextI.2) | This contract involves joint procurement. | The contract is awarded by a central purchasing body. |
1 amendment published without a description.
Routine re-releases (5)
- 2021-05: 1 release · 27 May 2021
- 2021-03: 1 release · 16 Mar 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| D and H Motors Ltd.SMEContract | £2,000,000 † | — | Awarded |
| D and H Motors Ltd.SME | £3,000,000 † | — | Awarded |
| DH MotorsSME | £3,000,000 † | — | Awarded |
Contracts
TRN-20-010 Vehicle Maintenance and Repairs Services in the Belfast Area · DH MotorsSME
- Signed
- 31 May 2025
- Value
- £3,000,000
- Status
- active
- Change EA originally awarded contract TRN-20-010 for period 01/06/2021 – 31/05/2025 which included the built in optional 3, one year extensions taken between 01/06/2023 – 31/05/2025. EA now propose a further 4-month extension to run from 01/06/2025 – 30/09/2025. Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the Belfast Area. The modification is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; This modification is required due to delays in the procurement process which could not have been anticipated. This is due to the re-structuring of the specification and financial response as delays. The re-tender of this framework is anticipated to be published May 2025. (ii) the modification does not alter the overall nature of the contract. The proposed modification does not impact the overall nature of the framework which will continue for the Maintenance and Repair of EA vehicles in the East Tyrone Area as detailed in the original specification
Contract · D and H Motors Ltd.SME
- Signed
- 26 May 2021
- Value
- £2,000,000
- Status
- active
Contract 019831-2025-1 · D and H Motors Ltd.SME
- Signed
- 26 May 2021
- Value
- £3,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Education Authority NIContracting authorityRegional or local authorityEducation
Dispute resolution & review bodies
- Education AuthorityReview body
- The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body
Bidders & participating suppliers
3 commercial parties on the notice- D and H Motors LTDAwarded supplier
- D and H Motors Ltd.Awarded supplier
- DH MotorsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.