Find a TenderAwarded
Published 24 Feb 2023, 15:05 GMT

Official UK procurement notice

Trinity MAT - Provision and Supply of External Audit Services

Official notice

Authority: TRINITY MULTI ACADEMY TRUST (Public body)·Consortium: 2 public authorities

ServicesOpen procedure
Published estimate£250,000exc. VAT · 1 value update1.7% below published estimate
Submissions closed 2 May 2023awarded 14 Jul 2023
Awarded to Armstrong Watson

What is being bought

Published requirement description

Trinity Multi Academy Trust (Trinity MAT) is an education provider for young people from the ages of 3-19. It is a growing trust, and currently Its sites consist of 10 academies, 1 head office, 2 external initiatives, and 1 x subsidiary company ‘White Rose Education Ltd’. (As of March 2023). Trinity MAT are seeking a supplier for the provision and supply of external audit services. This Invitation to Tender (ITT) is a call for competition amongst suppliers to meet our organisational requirements. The contract has an estimated value of between £200,000 and £250,000 for the maximum life of the contract 5 years All references in these documents to values and/or volumes of business are for guidance only and there is no guarantee of any business

CPV: Accounting and auditing services · Adult and other education services · Higher education services · Primary education services · Secondary education services

The lotProcurement structure

single lot · value published
Lot #1Trinity MAT is looking to appoint a firm of Auditors to: 1.Deliver an annual audit…AwardedPublished value£250,000

Trinity MAT is looking to appoint a firm of Auditors to: 1.Deliver an annual audit plan for the trust and its subsidiaries (currently only White Rose Education (WRE) Limited). 2.Annual audit of annual financial statements of Trinity MAT and subsidiaries as per ESFA trust handbook. 3.Prepare the annual financial statements of Trinity MAT, its subsidiary and consolidated accounts. 4.Attend and present the Audit Findings and Financial Statements to the Audit Committee & WRE Directors for recommendation/signing in December. 5.Prepare and audit of the Annual Accounts Return including the provision of an Independent Report on the Annual Accounts Return as required by the ESFA. 6.Audit our Teachers’ Pensions End of Year Certificate. 7.Audit of any Department for Education/ESFA funding streams and related expenditure, as required. 8.Any audit, corporation tax (including gift aid and R&D credits), payroll and VAT advice as required especially in relation to overseas tax regulations. 9.Support, advice and guidance with annual stocktake quality assurance for Balance Sheet figures (mainly WRE). 10.Computation and submission of Corporation Tax Return for WRE Ltd. 11.Submission of all financial statements to Companies House 12.Trinity MAT can accommodate a hybrid working model with the supplier during the contract, this will entail some onsite working, as well as work being carried out in relation to the Eternal Audit Service offsite. Tenderers proposals should not include remote and offsite only proposals. 13.Shall be fully compliant with Academies Financial Handbook. The Academies Financial Handbook sets out the financial management, control and reporting requirements that apply to all academy trusts. It describes a financial framework for trusts that focuses on principles rather than detailed guidance and reflects their accountability to Parliament and to the public. Compliance with the handbook is a condition of each trust’s funding agreement. The Academies Financial Handbook sets out the duties and obligations of academy trusts which have a funding agreement with the Secretary of State for Education. The handbook, together with the funding agreement (of which this document forms part) describes the financial relationship between EFA and academy trusts. The handbook covers all the requirements under the financial accountability system for academy trusts. The handbook sets out the areas of HM Treasury’s Managing Public Money that directly apply to trusts, and all references to it provide further explanation and clarification of these areas. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/Y35PD8J2EH ↗

Delivery: Yorkshire & Humber · West Yorkshire
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation1
  • Technical & professional ability

    Execution of the service is reserved to a particular profession

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
24 Feb 2023, 15:05 GMT
Last source update
20 Jul 2023, 12:05 BST
Award evaluation window
2 May 2023 – …
Authority reference
771713026
FTS notice number
2023/S 000-020928
Classification (CPV)
Accounting and auditing servicesAdult and other education servicesHigher education servicesPrimary education servicesSecondary education services
Delivery area
Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-03abda Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: <a href="https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=796880917" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=796880917</a> GO Reference: GO-2023720-PRO-23452839

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
2 May 2023, 14:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
2 May 2023, 14:30 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

27 Mar 2023 → 20 Jul 2023 · 5 dates
  1. Next notice expected
    27 Mar 2023, 00:00 BST
  2. Submission deadline
    2 May 2023, 14:00 BST
  3. Bids opened
    2 May 2023, 14:30 BST
  4. Bids must remain valid until
    29 Jun 2023, 23:59 BST
  5. Notice published
    20 Jul 2023, 12:05 BST

Notice history

6 events · 4 releases on Find a Tender · since 29 Mar 2023
  1. Published value updated to £250,000
    29 Mar 2023, 12:05 BST
    was £197,850
  2. Status changed to active
    29 Mar 2023, 12:05 BST
  3. Procurement method changed
    29 Mar 2023, 12:05 BST
  4. Deadline published: 2 May 2023, 14:00 BST
    29 Mar 2023, 12:05 BST
  5. Buyer details updated
    29 Mar 2023, 12:05 BST
  6. Status changed to complete
    20 Jul 2023, 12:05 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextIV.2.2 IV.2.7 · IV.2.2IV.2.2)Time limit for receipt of tenders or requests to participate Date: 02/05/2023 Time: 14:00 IV.2.7) Conditions for opening of tenders: Date 02/05/2023 Time 14:30IV.2.2)Time limit for receipt of tenders or requests to participate Date: 15/05/2023 Time: 14:00 IV.2.7) Conditions for opening of tenders: Date 15/05/2023 Time 14:30

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://www.delta-esourcing.com/tenders/UK-UK-Halifax:-Accou…

Routine re-releases (4)
  • 2023-02: 1 release · 24 Feb 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £245,7501 contract exc. VAT
Bids received 3
Contracts signed 1latest 14 Jul 2023
Awarded toValueDateStatus
Armstrong Watson£245,750 †—Awarded

Contracts

  • Trinity MAT - Provision and Supply of External Audit Services · Armstrong Watson

    Signed
    14 Jul 2023
    Value
    £245,750
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

2 public bodies on the notice

TRINITY MULTI ACADEMY TRUST

Contracting authorityPublic bodyBody governed by public lawEducation GB-COH: 06897239 Shay Lane, HALIFAX, Yorkshire & Humber, HX29TZContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Armstong Watson LLPAwarded supplierOC415608 15 Victoria Place, Carlisle, Yorkshire & Humber, CA1 1EW

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria