Trend BEMS Comprehensive Maintenance, Replacement and Upgrade Works

{
  "id": "074377-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-08-05T16:37:36+01:00",
  "ocid": "ocds-h6vhtk-06ba7a",
  "buyer": {
    "id": "GB-FTS-2023",
    "name": "University Of Edinburgh"
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  "tender": {
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    "lots": [
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        "id": "1",
        "status": "active",
        "renewal": {
          "description": "Initial contract period of 2 years with the option to extend for a period of up to 4 years in total (2+1+1+1+1)."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The University of Edinburgh has a requirement to establish contracting arrangements with a single supplier to provide fully comprehensive maintenance for Trend building energy management system (BEMS), including replacement works and planned upgrade works, throughout the University’s estate.\nThis procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T).\nIt is proposed this procurement will be conducted through the use of the Open Procedure. The evaluation will be contain three stages as follows.\nStage 1 - the SPD (Scotland) will include a series of Minimum Standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. In addition, project specific technical minimum standards apply. Each Bidder passing the Minimum Standards will then be subject to a technical and commercial evaluation.\nStage 2 - Technical questions are allocated a total weighting of 80 percent. Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent. Bidders will be required to achieve a minimum score of 50 percent (40 percent after technical weightings are applied) or more of the technical score. Each supplier achieving a score greater or equal to 50 percent will only then progress through to the commercial evaluation.\nStage 3 - Commercial (Price) shall be allocated a total weighting of 20 percent. The bidder who submits the lowest price will be awarded the maximum score for the associated cost area, and all other bids awarded a score pro rata, in relation to the lowest bid.\nBoth Technical and Commercial scores will be added together at the end of the evaluation process to calculate the most economically advantageous tender, to be recommended as the winning bidder.",
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            "scheme": "CPV",
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    ],
    "title": "Trend BEMS Comprehensive Maintenance, Replacement and Upgrade Works",
    "value": {
      "amount": 2500000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2026-09-07T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "Tendering process for renewal of this contract is likely to be approx. 6 to 9 months prior to the expiry of the contract."
    },
    "awardPeriod": {
      "startDate": "2026-09-07T12:00:00+01:00"
    },
    "description": "The University of Edinburgh will very shortly be publishing an Invitation to Tender (ITT) via an Open Procedure to invite competitive tenders to establish contracting arrangements with a single supplier for a fully comprehensive planned and reactive maintenance service for the UoE Trend building energy management system (BEMS) and associated control equipment.\nFully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. In addition, the Contract includes the provision for planned upgrade works.\nThe purchase of replacement equipment and provision for planned upgrades shall remain optional, at the sole discretion of the University, throughout the Contract Term.\nThe Contract is across the entire University of Edinburgh estate, which includes approximately 47 sites, 1226 controllers, and 18952 hardware points.\nIt is intended that the contract will in place for an initial term of 2 years with four options to extend for periods of 1-year each (2+1+1+1+1).\nEstimated Total Contract Value (over 6 years): 2,500,000 GBP excluding VAT\nMaintenance Services Estimated Total Value (over 6 years): 1,000,000 GBP excluding VAT\nPlanned Upgrade Works Estimated Total Value (over 6 years): 1,500,000 GBP excluding VAT\nIt is important to note that these values are estimates only. The University will not guarantee these spend levels or any volume of business under this Contract. There shall be no obligation on the part of The University of Edinburgh to issue orders in relation to replacement equipment and provision for planned upgrade works aspects of this Contract to the appointed Service Provider.\nFull requirements are detailed in the tender documents.",
    "tenderPeriod": {
      "endDate": "2026-09-07T12:00:00+01:00"
    },
    "communication": {
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      "electronicInvoicingPolicy": "allowed"
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      "description": "Repair and maintenance services of building installations"
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    "submissionTerms": {
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      "bidValidityPeriod": {
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    "otherRequirements": {
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    "procurementMethod": "open",
    "selectionCriteria": {
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          "description": "SPD 4A.2 Statement 1:\nBidder’s designated operatives directly involved in the provision of services must include a minimum of three (3) Trend Expert Engineers accredited in IQ Vision Building Management Systems. These engineers need to have completed the Trend Engineering, SET Engineering, Cyber Security and IQVision Operator and Engineering training courses. Upon request, the bidder must provide cards and certificates of a minimum of three Trend Expert Engineers operatives to demonstrate their accreditation to meet this requirement.\nSPD 4A.2 Statement 2:\nOperatives must be capable of carrying out LV and ELV Control panel modifications and component replacements. Upon request, the bidder must provide Electrical competency cards and certificates of operatives to demonstrate their accreditation to meet this requirement.\nSPD 4A.2 Statement 3:\nThe bidding entity must hold IQVision and SET software licence agreements from the installed systems manufacturer. Upon request, the bidder must provide the Licence agreement certification or relevant documentation to demonstrate they meet this requirement."
        },
        {
          "minimum": "SPD Statement 4B.1.1:\nBidders will be required to have a minimum “general” yearly turnover of 2,000,000 GBP for each of the last 3 years.\nSPD Statement 4B.3:\nWhere turnover information is not available for the time period requested, the Bidder will be required to state the date which they were set up/started trading.\nSPD Statement 4B.5:\nIt is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any contract, the types and levels of insurance listed below.  Bidders also must confirm they can provide the following supporting evidence at point of award.\n- Professional Risk Indemnity = 2 million GBP per single event\n- Employer's (Compulsory) Liability Insurance = 5 million GBP per single event\n- Public Liability Insurance = 10 million GBP per single event\nSPD 4B.6 Statements\nStatement 1:\nWhere the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract.\nStatement 2:\nBidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.\nBidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:\n-\tCurrent Ratio\n-\tQuick Ratio\n-\tDebtors Turnover Ratio\n-\tReturn on Assets\n-\tWorking Capital\n-\tDebt to Equity Ratio\n-\tGross Profit Ratio\nA review of your ratios and audited accounts may be undertaken.  In some cases, this review may lead to an additional request for further financial information to help clarify any potential issues raised.\nThis information may be used to assess financial sustainability."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-2023",
      "name": "University Of Edinburgh",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH1 1HT",
        "countryName": "United Kingdom",
        "streetAddress": "Charles Stewart House, 9-16 Chambers Street"
      },
      "details": {
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        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107",
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            "scheme": "COFOG",
            "description": "Education"
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      "contactPoint": {
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "name": "James Clarke",
        "email": "jclarke5@ed.ac.uk"
      }
    },
    {
      "id": "GB-FTS-131026",
      "name": "Edinburgh Sheriff Court & Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "countryName": "United Kingdom",
        "streetAddress": "Edinburgh Sheriff Court, 27 Chambers Street"
      },
      "identifier": {
        "legalName": "Edinburgh Sheriff Court & Justice of the Peace Court"
      }
    }
  ],
  "language": "en",
  "description": "SPD 4D.1 Statement 1 (Quality Management):\nThe bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). Please confirm you hold the required accreditation.\nIf the bidder does not hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), The bidder must have the following:\nEquivalent, documented policy and procedures regarding quality management, endorsed by the Chief Executive Officer, or equivalent. These must include the following documented items relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above — a policy with set responsibilities, review and improvement procedures, quality management and performance process, workforce training, skills, and information process, monitoring arrangements, bidder quality management arrangements, and a process for managing complaints.\nSPD 4D.1 Statement 2 (Health & Safety):\nThe bidder must hold a UKAS (or equivalent), accredited independent third-party certificate of compliance in accordance with BS EN ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.\nIf the bidder does not hold a UKAS (or equivalent), accredited independent third-party certificate of compliance in accordance with BS ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then the bidder must have the following:\nEquivalent, regularly reviewed and documented policy and procedures for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. These must include the following documented processes and arrangements relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above – ensuring H&S effectiveness, obtaining H&S advice and assistance, training, skills and information for bidder workforce, workforce H&S qualifications, checking and reviewing H&S performance, involving workforce in planning and implementation, recording accidents/incidents and follow-up actions, ensuring bidder’s suppliers apply H&S  appropriate measures, risk assessment, and coordinating with bidder’s suppliers.\nNote - Organisations with fewer than five employees are not required by law to have a documented policy statement.\nSPD Statement 4D.2:\nThe Bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate... [see tender documents for full SPD 4D text]\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32490. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCommunity Benefits will apply. Further information will be detailed within our ITT documentation.\n(SC Ref:839339)",
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}

{
  "id": "058683-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-06-22T16:58:32+01:00",
  "ocid": "ocds-h6vhtk-06ba7a",
  "buyer": {
    "id": "GB-FTS-2023",
    "name": "University Of Edinburgh"
  },
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    "id": "EC1069",
    "lots": [
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        "id": "1",
        "status": "planned",
        "description": "The successful service provider will be required to meet minimum technical standards and provide evidence-based requirements:\n- A minimum of three (3) Trend Expert Engineers accredited in IQVision Building Management Systems. These engineers need to have completed the Trend Engineering, SET Engineering, Cyber Security and IQVision Operator and Engineering training courses. The successful service provider must be able to provide cards and certificates for the minimum of three Trend Expert Engineers to demonstrate their accreditation.\n- Operators must be capable of carrying out LV and ELV Control panel modifications and component replacements. The successful service provider must be able to provide electrical competency cards and certificates or training records of operatives to demonstrate their accreditation.\n- The successful service provider must have IQVision and SET software licence agreements from the installed systems manufacturer. The successful service provider must be able to provide licence agreement certification or relevant documentation to demonstrate they meet this requirement.\nThe intention is to use the Open Procedure to tender the contract, however, this may change depending on the volume of interest this Notice generates.\nThis tender will be published in due course on the Public Contracts Scotland Tender website. This is a different website to this website. Please ensure you are registered on the tender website which is free of charge to do so. https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
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            "id": "71314200",
            "scheme": "CPV",
            "description": "Energy-management services"
          }
        ]
      }
    ],
    "title": "Trend BEMS Comprehensive Maintenance, Replacement and Upgrade Works",
    "value": {
      "amount": 2500000,
      "currency": "GBP"
    },
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
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    "description": "The University of Edinburgh is due to go out to market within the next month or two to invite competitive tenders to establish contracting arrangements with a single supplier for a fully comprehensive planned and reactive maintenance service for the UoE Trend building energy management system (BEMS) and associated control equipment. Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. In addition, the Contract includes the provision for planned upgrade works.\nThe purchase of replacement equipment and provision for planned upgrades shall remain optional, at the sole discretion of the University, throughout the Contract Term.\nThe Contract is across the entire University of Edinburgh estate, which includes approximately 50 sites, 1250 controllers, and 19000 hardware points.\nIt is intended that the contract will in place for an initial term of 2 years with four options to extend for periods of 1-year each (2+1+1+1+1).\nEstimated Total Contract Value (over 6 years): 2,500,000 GBP excluding VAT\nMaintenance Services Estimated Total Value (over 6 years): 1,000,000 GBP excluding VAT\nPlanned Upgrade Works Estimated Total Value (over 6 years): 1,500,000 GBP excluding VAT\nIt is important to note that these values are estimates only. The University will not guarantee these spend levels or any volume of business under this Contract. There shall be no obligation on the part of The University of Edinburgh to issue orders in relation to replacement equipment and provision for planned upgrade works aspects of this Contract to the appointed Service Provider.\nPlease note the information provided here may change prior to tender publication.\nInterested parties should note their interest to this notice.",
    "communication": {
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      "futureNoticeDate": "2026-08-03T00:00:00+01:00"
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        "locality": "Edinburgh",
        "postalCode": "EH1 1HT",
        "countryName": "United Kingdom",
        "streetAddress": "Charles Stewart House, 9-16 Chambers Street"
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        "name": "James Clarke",
        "email": "jclarke5@ed.ac.uk"
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  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=835293.\n(SC Ref:835293)",
  "initiationType": "tender"
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