Official UK procurement notice
Trend BEMS comprehensive maintenance and replacement works
Authority: The University of Edinburgh (Education)
What is being bought2 lots · detail below
Published requirement descriptionThe University of Edinburgh wishes to appoint two contractors to to provide a fully comprehensive planned and reactive maintenance service for our Trend building energy management system (BEMS) and associated control equipment
Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS.
The requirements will be structured into two separate geographical lots as follows:
Lot 1 - Central area, Kings Buildings and Accommodation Services.
Lot 2 - Western General Little France and Easter Bush Estate.
A single supplier will be appointed to each lot. Bidders can apply for one or both lots however to ensure there is not reliance on the same supplier for more than one lots, a supplier bidding for both lots can only be awarded one contract.
Proposed contract duration is 2 years with 3 x 1 year extension options.
This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies may access and utilize this contract at any time during the life of the contract.
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage open procedure.Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCST, and may be required to submit means of proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when competing the SPD in PCST.
- Recurrence: Six months prior to contract expiry.
CPV: Repair and maintenance services of building installations
Lots and requirements (2)Procurement structure
2 lots · no lot values published · win at most 1 of them · same evaluation weights on every lotLot #1Central Area, Kings Buildings and Accommodation ServicesAwardedRenewal
Lot 1 - Central Area, Kings Buildings and Accommodation Services
The University of Edinburgh wishes to appoint a single supplier to provide comprehensive planned and reactive maintenance service for the Trend Building Energy Management System (BEMS) and associated services.
Comprehensive includes the supplying, replacing and commissioning all faulty items associated with the BEMS, as well as planned and reactive maintenance works. If instructed by the University to replace any damaged or obsolete Equipment not covered by the fully comprehensive contract, the Supplier shall ensure and provide verification to the University that the replacement Equipment meets the exact or better specification of the Equipment being removed. The purchase of replacement Equipment shall remain optional to the University throughout the Contract Term. Additional information: The estimated value of stated in II.1.5 is for the 5 year contract if all extension options are taken.
Lot #2Western General, Little France and Easter Bush EstateAwardedRenewal
Additional specific upgrade of obsolete Trend IQ3 controllers to maintain system resilience and reduce the risk of controller failure.
Whilst the contract includes for the option to undertake replacement of controllers as described above, the original contract value does not account for this specific upgrade. A modification notice is being completed to reflect change in contract value.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Suitability
SPD 4A.2 Statement [SERVICE CONTRACTS ONLY]
Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships of the following:
- 3 Trend Expert Engineers accredited in Building Management Systems.
- Operatives are capable of carrying out LV and ELV Control panel modifications and component replacements.
- 963/IQVision and SET software licence agreements from the installed systems manufacturer.
- Economic & financial standing
SPD 4B.1.1 Statement - Bidders will be required to have a minimum “general” yearly turnover for the last 3 years as follows: 120,000 GBP annually for Lot 1, 152,000 GBP annually for lot 2.
SPD 4B.3 Statement - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.
SPD 4B.5.1 and 4B.5.2 Statement
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5,000,000 GBP
Public Liability Insurance = 10,000,000 GBP
www.hse.gov.uk/pubns/hse40.pdf ↗
ESPD 4B.6 Statements
Bidders 4B.6 Statement 1: Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract.
4B.6 Statement 2: Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.
Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:
- Current Ratio
- Quick Ratio
- Debtors Turnover Ratio
- Return on Assets
- Working Capital
- Debt to Equity Ratio
- Gross Profit Ratio
A review of your ratios and audited accounts may be undertak…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Six months prior to contract expiry.
- First published
- 26 Aug 2021, 14:34 BST
- Last source update
- 29 Jul 2022, 16:04 BST
- Award evaluation window
- 30 Sept 2021 – …
- Authority reference
EC0952- FTS notice number
2022/S 000-020855- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02da28Find a Tender
- Performance terms
As detailed within the tender documentation
Publisher note: (SC Ref:701849)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗
- Submission deadline
- 30 Sept 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 30 Sept 2021, 12:00 BST
Timeline
30 Sept 2021 → 29 Jul 2022 · 3 dates- Submission deadline30 Sept 2021, 12:00 BST
- Bids opened30 Sept 2021, 12:00 BST
- Notice published29 Jul 2022, 16:04 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete22 Apr 2022, 14:32 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Central Area, Kings Buildings and Accommodation Services1 award | |||
| Trend Control Systems Ltd | £249,195 † | — | Awarded |
| Lot 2 · Western General, Little France and Easter Bush Estate2 awards | |||
| East Coast Controls Ltd | £348,480 † | — | Awarded |
| East Coast Controls Ltd | £446,824 † | — | Awarded |
Contracts
Lot 2 - Western General, Little France and Easter Bush Estate · East Coast Controls Ltd
- Signed
- 23 Dec 2021
- Value
- £348,480
- Status
- active
Lot 1 - Central Area, Kings Buildings and Accommodation Services · Trend Control Systems Ltd
- Signed
- 23 Dec 2021
- Value
- £249,195
- Status
- active
Lot 2 - Western General, Little France and Easter Bush Estate · East Coast Controls Ltd
- Signed
- 23 Dec 2021
- Value
- £446,824
- Status
- active
- Change Additional specific upgrade of obsolete Trend IQ3 controllers to maintain system resilience and reduce the risk of controller failure. Whilst the contract includes for the option to undertake replacement of controllers as described above, the original contract value does not account for this and therefore a contract modification is being completed and a Contract Notice with the value of this requirement will be published to reflect change in contract value., Need for additional works, services or supplies by the original contractor/concessionaire: i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority,
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Central Area, Kings Buildings and Accommodation Services | 4bids · 4 electronic · 4 from abroad | 0 | — | — |
| 2 · Western General, Little France and Easter Bush Estate | 4bids · 4 electronic · 4 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- East Coast Controls LtdAwarded supplier
- Trend Control Systems LtdAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria