Official UK procurement notice
Tree Management System · UK public procurement notice
Authority: Leicester City Council (Local council)
What is being bought
Published requirement descriptionLeicester City Council have completed an RFQ exercise in relation to a Tree Management System.
We currently use the Ezytreev system to manage the 189,000 trees within the Council's ownership and the 500 plus Tree Preservation Orders and Conservations Area protected trees within the city. This is a very specialised system which is critical to service delivery and statutory acts, such as Highways, Town & Country Planning - Tree Preservation. Our current system is used to manage all the above areas, which are critical to the city's trees management.
The Council is embracing digitalisation moving towards streamlining, automation and channel adoption, with customer self-service at every opportunity.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£86,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Quality 80%
- Price: Price 20%
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Sept 2025, 16:02 BST
- Last source update
- 26 Nov 2025, 12:31 GMT
- Authority reference
1025NMNES- FTS notice number
2025/S 000-058628- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059f6eFind a Tender
How it was run
Official notice- Submission deadline
- 7 Oct 2025, 09:00 BST
- Clarification deadline
- 2 Oct 2025, 09:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
The Tender must be submitted through the e-tendering portal (this may be submitted at any time prior to the closing time and date). Submission of electronic Tender should not be left to the last moment as it may take some time to upload your completed Tender. The server timestamps (GMT) Tenders when they are submitted. Tender submitted after the closing date and time of 09.00hrs, 7th October 2025 will not be considered.
Timeline
22 Sept 2025 → 1 Feb 2026 · 5 dates- Tender notice published395 days ago22 Sept 2025, 16:02 BST
- Clarification questions by385 days ago2 Oct 2025, 09:00 BST
- Submission deadline380 days ago7 Oct 2025, 09:00 BST
- Latest notice published330 days ago26 Nov 2025, 12:31 GMT
- Contract starts263 days ago1 Feb 2026
Notice history
5 events · 3 releases on Find a Tender · since 22 Sept 2025- Tender notice published22 Sept 2025, 16:02 BSTUK4
- Contract award notice published25 Nov 2025, 14:05 GMTUK6
- Status changed to complete25 Nov 2025, 14:05 GMT
- Contract details notice published26 Nov 2025, 12:31 GMTUK7
- Contract signature expected5 Dec 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| RA Information Systems1 Feb 2026 – 31 Jan 2029 · up to 31 Jan 2031Extensions: Initial term of 3 years with the option to extend for up to a further 2 years. | £93,450 | 19 Nov 2025 | Awarded |
Contracts
Tree Management System · RA Information Systems
- Signed
- 14 Nov 2025
- Value
- £93,450
- Period
- 1 Feb 2026 – 31 Jan 2029 · up to 31 Jan 2031 with extensions
- Status
- active
- Extensions
- Initial term of 3 years with the option to extend for up to a further 2 years.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- RA Information SystemsAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender