Travel Management Service

{
  "id": "034707-2023",
  "tag": [
    "tender"
  ],
  "date": "2023-11-23T14:54:59Z",
  "ocid": "ocds-h6vhtk-041c59",
  "buyer": {
    "id": "GB-COH-Cadent Gas Limited",
    "name": "CADENT GAS LIMITED"
  },
  "tender": {
    "id": "ocds-h6vhtk-041c59",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "options": {
          "description": "Optional 5 12 month extension following initial term."
        },
        "renewal": {
          "description": "Optional 5 12 month extension following initial term."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Introduction & Framework Duration\nThe TMC will be responsible for the booking, online and offline, and fulfilment of all business travel requirement including but not limited to, \n•\tAir/Flights. \n•\tHotel Accommodation. \n•\tConference Management Services, including ad hoc venue find when required. \n•\tCorporate Hospitality Services. \n•\tTrains. \n•\tTaxis. \n•\tOther associated travel peripherals, such as but not limited to visa's/passports/currency/airport parking. \n•\tAfterhours services, including a 24/7 helpline. \n•\tTraveller tracking.\nManagement Information and reporting\nCadent aims to develop a partnership with a TMC who can, \n\tImplement an online tool, in conjunction with an offline service, empowering the business travel policy. \n\tTrain and communicate a travel services and peripherals, hotel accommodation and conferencing management services to all business entities and business departments as and when required. \n\tDeliver the range of services within predefined agreed performance levels, service levels and quality levels. \n\tEnsure contract deliverables are achieved on time in accordance with an agreed objectives or targets. \n\tProvide support to travellers during emergencies (I.e. national disasters, acts of terrorism, wars, etc.)\n\tProvide the services in a cost effective, flexible and efficient polite manner. \n\tHelp travellers that have unexpected changes in their itinerary (weather delays, strikes, etc.) \n\tEnsure compliance to travel policy with every booking. \n\tStrategically and proactively guide Cadent towards best practices, innovation and cost savings. \n\tThe Supplier will be responsible for providing relevant Management Information and reporting as requested by Cadent on a regular basis. Cadent will detail in the contract the types of MI that are required and where/when they shall be reported. \n\tAbility for Cadent to access a self-serve service on reports. \n\tOffer rate parity. Additional information: Suppliers must email box.itandcorporateservicestenders@cadentgas.com to register their interest so they can be added to our e-procurement system. This is how they will received the PQQ and submit for evaluation. \nThe PQQ will be shared with supplier on the 4th December 2023 and submissions must be made by no later than 22nd December 2023.",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ]
      }
    ],
    "title": "Travel Management Service",
    "value": {
      "amount": 48000000,
      "currency": "GBP"
    },
    "status": "active",
    "legalBasis": {
      "id": "32014L0025",
      "scheme": "CELEX"
    },
    "description": "Introduction & Framework Duration\nThe TMC will be responsible for the booking, online and offline, and fulfilment of all business travel requirement including but not limited to, \n•\tAir/Flights. \n•\tHotel Accommodation. \n•\tConference Management Services, including ad hoc venue find when required. \n•\tCorporate Hospitality Services. \n•\tTrains. \n•\tTaxis. \n•\tOther associated travel peripherals, such as but not limited to visa's/passports/currency/airport parking. \n•\tAfterhours services, including a 24/7 helpline. \n•\tTraveller tracking.\nManagement Information and reporting\nCadent aims to develop a partnership with a TMC who can, \n\tImplement an online tool, in conjunction with an offline service, empowering the business travel policy. \n\tTrain and communicate a travel services and peripherals, hotel accommodation and conferencing management services to all business entities and business departments as and when required. \n\tDeliver the range of services within predefined agreed performance levels, service levels and quality levels. \n\tEnsure contract deliverables are achieved on time in accordance with an agreed objectives or targets. \n\tProvide support to travellers during emergencies (I.e. national disasters, acts of terrorism, wars, etc.)\n\tProvide the services in a cost effective, flexible and efficient polite manner. \n\tHelp travellers that have unexpected changes in their itinerary (weather delays, strikes, etc.) \n\tEnsure compliance to travel policy with every booking. \n\tStrategically and proactively guide Cadent towards best practices, innovation and cost savings. \n\tThe Supplier will be responsible for providing relevant Management Information and reporting as requested by Cadent on a regular basis. Cadent will detail in the contract the types of MI that are required and where/when they shall be reported. \n\tAbility for Cadent to access a self-serve service on reports. \n\tOffer rate parity.",
    "secondStage": {
      "invitationDate": "2023-12-04T00:00:00Z"
    },
    "tenderPeriod": {
      "endDate": "2023-12-01"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "63516000",
      "scheme": "CPV",
      "description": "Travel management services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "written"
    ],
    "participationFees": [
      {
        "id": "1",
        "type": [
          "document"
        ]
      }
    ],
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Negotiated procedure with prior call for competition"
  },
  "parties": [
    {
      "id": "GB-COH-Cadent Gas Limited",
      "name": "CADENT GAS LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG13",
        "locality": "COVENTRY",
        "postalCode": "CV7 9JU",
        "countryName": "United Kingdom",
        "streetAddress": "Ansty Park, Pilot Way"
      },
      "details": {
        "url": "https://cadentgas.com/",
        "classifications": [
          {
            "id": "PRODUCTION_TRANSPORT_DISTRIBUTION_GAS_HEAT",
            "scheme": "TED_CE_ACTIVITY",
            "description": "Production, transport and distribution of gas and heat"
          }
        ]
      },
      "identifier": {
        "id": "Cadent Gas Limited",
        "scheme": "GB-COH",
        "legalName": "CADENT GAS LIMITED"
      },
      "contactPoint": {
        "url": "https://cadentgas.com/",
        "name": "Stephen Acaster",
        "email": "box.itandcorporateservicestenders@cadentgas.com",
        "telephone": "+44 7815977858"
      }
    },
    {
      "id": "GB-FTS-2487",
      "name": "Cadent Gas Limited",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Coventry",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Cadent Gas Limited"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}