Official UK procurement notice
Transport Fleet Management · UK public procurement notice
Authority: Wales & West Utilities Limited (Public body)
What is being bought
Published requirement descriptionThe purpose of this procurement event will be for the sourcing of a centralised Fleet Management solution (SaaS) that consolidates all transport data sources into a unified platform, enabling improved operational efficiency, compliance and more strategic decision-making.
Currently, this project is focused on centralising data records for Heavy Goods Vehicles (HGV) only. However, there are plans to extend the use of the chosen SaaS solution to Light Commercial Vehicles (LCV), enabling centralised management of all WWU commercial transportation, assuming the management of HGVs is deemed successful.
The Supplier shall provide, implement, integrate and support the SaaS Solution encompassing these functions ensuring it is scalable and configurable.
- How the procedure runs: WWU is undertaking the procurement in three phases as outlined below. 1. Conditions of Participation (CoP): Suppliers who express an interest in this procurement event are invited to complete a CoP Questionnaire to ensure compliance with the basic legal, financial and ethical standards expected of WWU suppliers. Includes tender specific technical standards. 2. Final Tender: Suppliers who are shortlisted following CoP will be invited to submit a detailed written technical and commercial submission based on technical requirements and evaluation criteria published by WWU. Suppliers will be shortlisted again to take forward to presentations following assessment of written submissions. 3. Presentation/Demonstations: Shortlisted suppliers shall be invited to deliver a Presentation/Demonstration of their proposed solution and provide WWU with a Sandbox environment. Presentations/Demonstrations shall be assessed and scored in accordance with the award criteria set by WWU. The Sandbox environment shall be used to verify supplier Final Tender submissions and scores combined to select the most advantageous tender.
CPV: Industry specific software package · Vehicle-fleet management services · Vehicle-fleet-support services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1,600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- System Functionality & Integration: 10%
- Cyber Security, Regulatory Compliance and Data Security: 10%
- Supplier Demonstration and Presentation: 10%
- User Experience & Accessibility: 8%
- Innovation and Future Proofing: 7%
- Operational Resilience & Business Continuity: 5%
- Implementation, Support and Maintenance: 5%
- Price: 40%
- Commercial Compliance: 5%
Published award criteria (9)
- Price: Whole Life Cost across term of contract
- System Functionality & Integration
- Cyber Security, Regulatory Compliance and Data Security
- Supplier Demonstration and Presentation
- User Experience & Accessibility
- Innovation and Future Proofing
- Operational Resilience & Business Continuity
- Implementation, Support and Maintenance
- Commercial Compliance
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Apr 2026, 11:43 BST
- Last source update
- 13 Apr 2026, 08:49 BST
- Award evaluation window
- Submission end – 7 Sept 2026
- FTS notice number
2026/S 000-032755- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067fd5Find a Tender
- How it runs
WWU is undertaking the procurement in three phases as outlined below.
- Conditions of Participation (CoP): Suppliers who express an interest in this procurement event are invited to complete a CoP Questionnaire to ensure compliance with the basic legal, financial and ethical standards expected of WWU suppliers. Includes tender specific technical standards.
- Final Tender: Suppliers who are shortlisted following CoP will be invited to submit a detailed written technical and commercial submission based on technical requirements and evaluation criteria published by WWU. Suppliers will be shortlisted again to take forward to presentations following assessment of written submissions.
- Presentation/Demonstations: Shortlisted suppliers shall be invited to deliver a Presentation/Demonstration of their proposed solution and provide WWU with a Sandbox environment. Presentations/Demonstrations shall be assessed and scored in accordance with the award criteria set by WWU. The Sandbox environment shall be used to verify supplier Final Tender submissions and scores combined to select the most advantageous tender.
How it was run
Official notice- Requests to participate (first stage)
- 15 May 2026, 17:00 BST
- Submission deadline
- 15 May 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
WWU is using Jaggaer for this procurement which means the forms for submitting a Response are only available in electronic form. They can be accessed via a web browser at
sourcing4wwu.ukp.app.jaggaer.com/web/login.html ↗
Suppliers must register at the "How to Register" link on the homepage. Once Suppliers have received their log in details, suppliers must request access to the tender documents by e-mailing [email protected]; Please include your registration details on the e-mail as these will be required to provide access to the procurement documents.
Timeline
10 Apr 2026 → 7 Sept 2026 · 5 dates- Tender notice published194 days ago10 Apr 2026, 11:43 BST
- Latest notice published191 days ago13 Apr 2026, 08:49 BST
- Submission deadline159 days ago15 May 2026, 17:00 BST
- Contract starts45 days ago7 Sept 2026, 00:00 BST
- Award decision expected by44 days ago7 Sept 2026, 23:59 BST
Notice history
2 events · 2 releases on Find a Tender · since 10 Apr 2026- Tender notice published10 Apr 2026, 11:43 BSTUK4
- Tender notice published13 Apr 2026, 08:49 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications https://sourcing4wwu.ukp.app.jaggaer.com/esop/toolkit/negotiation/rfq/modifyRfq.do?from=menu&_ncp=1775808089317.1739126-1
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender