Official UK procurement notice
Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems
Authority: Forestry and Land Scotland (Central government)
What is being bought
Published requirement descriptionForestry and Land Scotland (FLS) are looking to procure a cloud solution and implementation services to replace the organisation’s current legacy Finance, Purchase to Pay, and Business Planning systems.
In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS’s HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems.
There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party.
Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS’s requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity
- Recurrence: Around February 2029 is when procurement should initiate a project for the renewal of the Finance System.
CPV: Accounting software package · Agricultural, forestry, horticultural, aquacultural and apicultural services · Enterprise resource planning software development services · Enterprise resource planning software package · Financial analysis and accounting software package · Financial analysis software package · Financial systems software package · Planning systems · Procurement software package · Programming services of packaged software products · Software implementation services · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1The purpose of this procurement is to implement a modern, integrated, modular,…AwardedRenewalPublished value£6,000,000
The purpose of this procurement is to implement a modern, integrated, modular, enterprise system with a centralised database that has the
ability to support FLS’ finance, purchase to pay and business planning processes. It must be able to integrate with 3rd party systems,
operate in real-time, provide meaningful management information and have a consistent look and feel across all business modules.
The solution will provide the foundation for Digital Transformation across FLS and the delivery of the FLS draft Digital Strategy.
The contract will be subject to Community Benefits and support FLS to meet their requirements of the Climate Change (Duties of Public
Bodies: Reporting Requirements) (Scotland) Amendment Order 2020 and the sustainability targets.
The estimated value of this procurement is circa 4.5M GBP - 6M GBP
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 30%
- price: 70%
Published award criteria (2)
- Technical: 30
- Price: 70
- Suitability
N/A
- Staff
- Names and qualifications of delivery staff must be submitted
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Around February 2029 is when procurement should initiate a project for the renewal of the Finance System.
- First published
- 20 Dec 2021, 09:04 GMT
- Last source update
- 23 Nov 2023, 12:00 GMT
- Authority reference
C0212- FTS notice number
2023/S 000-034656- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03035eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As per the Invitation to Tender documents located within Public Contract Scotland - Tender.
Publisher note: Scoring Methodology 0-4 will be used to evaluate the technical ability of the SPD. Further detailed description has been inserted in the SPD Instruction to Bidders Document. The Instruction to Bidders Document can be found in the additional attachment folder located on Public Contract Scotland - Tender. The Scottish Government's Supplier Journey website will guide you through the process of bidding for public sector goods and services, available here: https://www.supplierjourney.scot/ The Supplier Developer Programme is available to assist Suppliers with public procurement including training events: https://www.sdpscotland.co.uk/region/public-bodies-forestry-commission/ The Buyer Help and Guidance on PCS-T here: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/buyerhelp.html (SC Ref:749363)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗
- Submission deadline
- 13 May 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
15 Mar 2022 → 23 Nov 2023 · 5 dates- Next notice expected15 Mar 2022
- Submission deadline13 May 2022, 12:00 BST
- Invitations to tender expected11 Jul 2022, 00:00 BST
- Bids must remain valid until6 Feb 2023, 23:59 GMT
- Notice published23 Nov 2023, 12:00 GMT
Notice history
6 events · 5 releases on Find a Tender · since 6 Apr 2022- Published value published: £6,000,0006 Apr 2022, 15:31 BST
- Status changed to active6 Apr 2022, 15:31 BST
- Procurement method changed6 Apr 2022, 15:31 BST
- Deadline published: 13 May 2022, 12:00 BST6 Apr 2022, 15:31 BST
- Status changed to complete5 Oct 2023, 10:10 BST
- Procurement method changed23 Nov 2023, 10:43 GMT
Routine re-releases (5)
- 2022-04: 1 release · 6 Apr 2022
- 2021-12: 1 release · 20 Dec 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Evolutionary Systems Company Limited | £2,472,136 †same award published again · counted once | — | Awarded |
| ¿Oracle Corporation UK Ltd. | £4,990,075 † | — | Awarded |
| Evolutionary Systems Company Limited | £976,899 † | — | Awarded |
Contracts
Contract 029356-2023-C0212-1 · Evolutionary Systems Company Limited
- Signed
- 29 Sept 2023
- Value
- £2,472,136
- Status
- active
Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems · Evolutionary Systems Company Limited
- Signed
- 29 Sept 2023
- Value
- £976,899
- Status
- active
- Change The total value of this contract has been amended for the following reasons: The procurement requirement for this contract was for a management information platform which would include a system integrator and licensing for said system. The initial contract value included within this notice was for the total price of both system integration and licensing for the contract period. This notice should have been for system integration only. The contract was awarded to Mastek Systems Company Ltd who are a system integrator for the Oracle Cloud - Management Information Platform. The contract value for system integration (Mastek Systems Company Ltd) is 976,899.32 GBP and the contract value for the Oracle licensing for the contract period of 7 years (Optional 1+1+1 year extensions) is 1,507,581.65 GBP. The total value which was originally included within this notice was 2,472,135.73 GBP (System Integration + Licensing). Notice ID: OCT489796. This notice shall be for the Mastek Systems Company Ltd aspect of this tender only. Therefore, the updated contract value for this notice is 976,899.32 GBP inclusive of an optional 18,000.00 GBP PAAS Extension (One off cost for development). Full details of the contract award notice for the Oracle Corporation UK Limited licensing aspect of this contract can be found at Notice ID: NOV493330, Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: This was an administrative oversight.
Contract 034635-2023-C0212-2-1 · ¿Oracle Corporation UK Ltd.
- Signed
- 8 Sept 2023
- Value
- £4,990,075
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12bids · 12 electronic · 12 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Bidders & participating suppliers
2 commercial parties on the notice- Mastek Systems Company LtdAwarded supplier
- ¿Oracle Corporation UK Ltd.Awarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria