Find a TenderAwarded

Published 14 Jun 2021, 14:15 BST

Official UK procurement notice

Transcription Services for Public Inquiries (2 Lots) – Lot 2 - Transcription Services for Sheku Bayoh Inquiry

Authority: Scottish Government (Central government)·Consortium: 2 public authorities

2 lotsServicesOpen procedureSME suitable

Sectors: Radio, television, communication, telecommunication and related equipment (32)Administration, defence and social security services (75)Business Services & Consultancy (79) Delivery: Scotland (UKM75)

Published estimate£1,374,000total for 2 lots

Submissions closed 14 Jul 2021awarded 26 Aug 2021

Awarded to OPUS 2 INTERNATIONAL LIMITED3 awards

What is being bought2 lots · detail below

Published requirement description

The Scottish Government has a requirement to place 2 separate contracts with external service providers for the following services:

Lot 1 - Transcription Services for Scottish Hospitals Inquiry.

Lot 2 - Transcription Services for Sheku Bayoh Inquiry

CPV: Audio-visual materials · Interpretation services · Law-courts-related administrative services

Lots and requirements (2)Procurement structure

2 lots · no lot values published · evaluation weights differ by lot

Lot #1Transcription Services for Scottish Hospitals InquiryAwardedRenewal

The Scottish Hospitals Inquiry is a Scottish public inquiry established in August 2020 by the Scottish Government under the Inquiries Act 2005. The Inquiry is chaired by the Right Hon. Lord Brodie QC PC. Further information about the Inquiry can be found on its website at www.hospitalsinquiry.scot ↗.

The Inquiry requires a verbatim written transcript of each Oral Hearing event to be produced within a specified period thereafter.

The Service Provider will provide an error-free, edited and corrected version of that transcript to the Inquiry within 24 hours of receiving the corresponding recording from the Inquiry, or other period agreed with the Service Provider.

The Inquiry will provide an audio-visual recording of proceedings from which the transcript should be made.

The Service Provider is required to complete this work remotely at their own location, and is not required to attend the Inquiry’s premises.

The transcript will be published on the Inquiry’s website and become a part of the permanent record of the Inquiry’s work.

Delivery: Scotland

Extensions: The Scottish Hospitals Inquiry reserve the option to extend for up to three (3) additional periods of up to twelve (12) months each, if such extensions will be required. · The Scottish Hospitals Inquiry reserve the option to extend for up to three (3) additional periods of up to twelve (12) months each, if such extensions will be required.Variant bids: not allowed

32321300 Audio-visual materials 79540000 Interpretation services

Lot #2Transcription Services for Sheku Bayoh InquiryAwardedRenewal

Real-time legal transcription services on behalf of the Sheku Bayoh Inquiry.

Delivery: Scotland

Extensions: Option to extend for an additional period of up to 1 year. · Option to extend for an additional period of up to 1 year.Variant bids: not allowed

32321300 Audio-visual materials 79540000 Interpretation services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Split
1 · Transcription Services for Scottish Hospitals Inquiry	100	30
2 · Transcription Services for Sheku Bayoh Inquiry	100	30

Conditions of participation1

Economic & financial standing
Financial Ratios (ESPD 4B6) - Bidders must demonstrate a Current Ratio of 1.0 or more.
Current Ratio will be calculated as follows: net current assets divided by net current liabilities.
Minimum level(s) of standards required:
- Public Liability Insurance (In the sum not less) - 1,000,000 GBP;
- Professional Indemnity Insurance (In the sum not less) - 2,000,000 GBP;
- Employer’s Liability Insurance - employer’s liability insurance in accordance with any legal obligation for the time being in force.
Such insurance must be maintained for the duration of the Contract and for a minimum of 5 years following the expiry or termination of the Contract.

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 30 points on every lot: a 10% discount moves about 3 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 14 Jun 2021, 14:15 BST
Last source update: 29 Apr 2024, 15:09 BST
Award evaluation window: 14 Jul 2021 – …
Authority reference: CASE/563486
FTS notice number: 2024/S 000-013763
Classification (CPV): Audio-visual materialsInterpretation servicesLaw-courts-related administrative services
Delivery area: Scotland (UKM75)
Official registry OCID: ocds-h6vhtk-02bbaa Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment

Publisher note: (SC Ref:763074)

How it was run

Official notice

Run through: Public Contracts Scotland (PCS) · Who buys & how to bid on PCS

Language: EN

Tender documents are also served through a separate tool: https://www.publictendersscotland.pubiicontractsscotland.gov.uk ↗

Submission deadline: 14 Jul 2021, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Participation fee: document
Bid validity: 180 days from the deadline
Bids opened: 14 Jul 2021, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.pubiicontractsscotland.gov.uk ↗

Timeline

14 Jul 2021 → 29 Apr 2024 · 3 dates

Submission deadline
14 Jul 2021, 12:00 BST
Bids opened
14 Jul 2021, 12:00 BST
Notice published
29 Apr 2024, 15:09 BST

Notice history

2 events · 3 releases on Find a Tender · since 27 Aug 2021

Status changed to complete
27 Aug 2021, 09:44 BST
Buyer details updated
29 Apr 2024, 15:09 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 3

Awarded value £1,086,0003 contracts exc. VAT

Bids received 55 from SMEs

Contracts signed 3latest 26 Aug 2021

Awarded to	Value	Date	Status
Lot 1 · Transcription Services for Scottish Hospitals Inquiry1 award
OPUS 2 INTERNATIONAL LIMITED	£99,000 †	—	Awarded
Lot 2 · Transcription Services for Sheku Bayoh Inquiry2 awards
OPUS 2 INTERNATIONAL LIMITED	£589,500 †	—	Awarded
OPUS 2 INTERNATIONAL LIMITED	£397,500 †	—	Awarded

Contracts

Transcription Services for Sheku Bayoh Inquiry · OPUS 2 INTERNATIONAL LIMITED
Signed
26 Aug 2021
Value
£589,500
Period
31 Mar 2022 – 31 Mar 2025
Status
active
- Change The contract "Transcription Services for Public Inquiries - the Sheku Bayoh Public Inquiry" (CASE 563486) has been modified under Regulation 72(1)(b) of the 2015 Regulations. The modification has extended the contract for the period 1 April 2024-31 March 2025 and increased the maximum contract value by a maximum of GBP 192, 000 (excl. VAT). This contract was established as Lot 2 of "Transcription Services for Public Inquiries ( 2 Lots)" (CASE 559302). For clarity, the full duration of the contract after this modification is 36 months and its total maximum value is GBP 589,500 (excl. VAT)., Need for additional works, services or supplies by the original contractor/concessionaire: Additional works had become necessary to support the activities of the Sheku Bayoh Public Inquiry and complete the hearing phase of the Inquiry. A change of contractor would have seriously jeopardised the remaining hearing schedule of the Inquiry. The existing contractor is fully integrated with the separate broadcasting contractor to deliver the public hearings, meeting the accessibility obligation on the Inquiry. There are virtual private networks set up and operational allowing the stenographer stable and reliable access to the live hearing, and back-up arrangements are in place. Changing contractor at this point would have potentially resulted in the loss of over two years of legal analysis needed to conclude the evidential hearings. Even if a like for like system was available, resource and cost of training users and implementation would have likely delayed the planned hearing schedule, and the overall duration and cost implications would have been significant.
Transcription Services for Scottish Hospitals Inquiry · OPUS 2 INTERNATIONAL LIMITED
Signed
18 Aug 2021
Value
£99,000
Status
active
Transcription Services for Sheku Bayoh Inquiry · OPUS 2 INTERNATIONAL LIMITED
Signed
18 Aug 2021
Value
£397,500
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Transcription Services for Scottish Hospitals Inquiry	3bids · 3 electronic · 3 from abroad	3	—	—
2 · Transcription Services for Sheku Bayoh Inquiry	2bids · 2 electronic · 2 from abroad	2	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Scottish Government

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services 4 Atlantic Quay, 70 York Street, Glasgow, Scotland, G2 8JXContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Edinburgh Sheriff Court and Justice of the Peace CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

Opus 2 InternationalAwarded supplier 5 New Street Square, London, UK, EC4A 3BFContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.