Tranman Fleet Management System

Official notice

Authority: Stoke-on-Trent City Council (Local council)

Direct awardSME suitable

Sectors: IT Services & Software (72) Delivery: West Midlands (UKG23)

Awarded value£227,000published award · exc. VAT

Award in standstill Not publishedno call for competition

Award (standstill) to CIVICA UK LIMITED

What is being bought

Published requirement description

The Tranman Fleet Management System automates the scheduling of essential service and maintenance of the council's fleet of vehicles and plant.

The system is required to maintain continuity of service and the Council's legal obligations under the Road Traffic Act 1988. The Road Vehicles (Construction and Use) Regulations 1986 and the Good Vehicles (Licencing of Operators) Act 1995.

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedSME

Delivery: West MidlandsEligibility: SME eligible

72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record

Procedure method: Direct award
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 17 Jul 2026, 10:25 BST
Last source update: 17 Jul 2026, 10:25 BST
Authority reference: CRN/2026/164
FTS notice number: 2026/S 000-067563
Latest notice: Transparency notice (UK5)
Delivery area: West Midlands (UKG23)
Official registry OCID: ocds-h6vhtk-06cd7e Find a Tender

Why no open competition: Single Suppliers Technical Reasons; Additional Repeat Extension Partial Replacement
Published justification: Moving to a different supplier would incur additional costs implementation and data migration costs.
To migrate to a different supplier would take 12-18 months during which time the Council would have to revert to manual processing as an interim measure. As there is currently insufficient resource in fleet to provide this function, temporary staff would need to be recruited at additional cost.
The system is required to maintain continuity of service and the Council's legal obligations under the Road Traffic Act 1988. The Road Vehicles (Construction and Use) Regulations 1986 and the Good Vehicles (Licencing of Operators) Act 1995.

Notice history

2 events · 1 release on Find a Tender · since 17 Jul 2026

Transparency notice published
17 Jul 2026, 10:25 BST
UK5
Contract signature expected
24 Jul 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1some still in standstill

Awarded value £227,0001 award exc. VAT

Awarded to	Value	Date	Status
CIVICA UK LIMITED1 Sept 2026 – 31 Aug 2028	£227,000	—	Standstill

Contracting authority & participating public bodies

Stoke on Trent City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PDQZ-1442-RZTZ Civic Centre, Glebe Street, Stoke-on-Trent, West Midlands, ST4 1HHContact email

Bidders & participating suppliers

1 commercial party on the notice

CIVICA UK LIMITEDAwarded supplierGB-COH: 01628868GB-PPON: PCMJ-9641-QWWM Southbank Central, 30 Stamford Street, London, London, SE1 9LQContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender17 Jul 2026, 10:25 BST