Official UK procurement notice
Total Surgical Instruments Solutions
Authority: SUPPLY CHAIN COORDINATION LIMITED (Public body)
What is being bought7 lots · detail below
Published requirement descriptionThe proposed Framework is for the supply of Surgical Instruments including Single Use Surgical Instruments, Reusable Surgical Instruments, Scalpel Blades, Scalpel Handles, Disposable Handles and Blade Removers, Repair and Maintenance , Surgical Instruments and Metal Instrument Recycling, Sterilisation Services Steam/Gas/Radiation, Total, Surgical, Instruments Managed, Service / Supply disposable / reusable instruments /Maintenance / Replacement / Sterilisation services.
CPV: Medical equipments · Refuse recycling services · Repair and maintenance services of medical and surgical equipment · Sterilisation, disinfection and hygiene devices · Surgical instruments
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Framework period
- 2 yrs · up to 4 yrs from 25 Jan 2027, N/A
- Supplier levy on call-offs (max %)
2.50% of call-off value · The only deviations from the 2.5% Management Fee are:
Lots 1, 2 & 3 @ 2.5%;
Lot 4 @ 1%;
Lot 5 @ 2.5%;
Lot 6 @ 1%; and
Lot 7 @ 2.5%
Who may buy through it
For Goods/Services ordered via the Transacted Routes of Supply as set out in the Framework Agreement Award Pack, only the Authority will be entitled to place Orders which it will then make available for purchase by: 1) any NHS Trust; 2) any other NHS entity; 3) any government department, agency or other statutory body; and/or 4) any private sector entity active in the UK healthcare sector; and
For Goods/Services ordered via the Direct Route of Supply as set out in the Framework Agreement Award Pack, the following Participating Authorities are entitled to place Orders: 1) the Authority; 2) any NHS Trust; 3) any other NHS entity; 4) any government department, agency or other statutory body; and/or 5) any private sector entity active in the UK healthcare sector.
Published description of the framework
See tender documentation within Project_1612
Lots and requirements (7)Procurement structure
7 lots · all with a published value · evaluation weights differ by lotEvery one of these 2 lots carries the same published figure, £1,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Single Use Instruments & PacksRenewalPublished value£60,000,000
The scope of Lot 1 - Single use Surgical instruments intended for use in a wide range of medical and surgical procedures including cutting, scratching, scraping, clamping, retracting, clipping or similar procedures, without connection to any active medical device. Product lines in this Lot are intended to be disposed of after use and must be clearly marked as such on the product and the primary packaging to inform the user single use surgical instrument are not intended for repeat autoclaving/sterilisation.
Lot 1 comprises of the following Sub Lots:
- Lot 1 Sub Lot 1 Single Use Scissors
- Lot 1 Sub Lot 2 Single Use Forceps
- Lot 1 Sub Lot 3 Single Use Punch Biopsy
- Lot 1 Sub Lot 4 Single Use Instrument Sets
- Lot 1 Sub Lot 5 Single Use Retractors
- Lot 1 Sub Lot 6 Single Use Suction Tubes
- Lot 1 Sub Lot 7 Single Use Speculums
- Lot 1 Sub Lot 8 Single Use Cartridge Syringes
- Lot 1 Sub Lot 9 Single Use Miscellaneous Instruments
Lot #2Reusable Surgical InstrumentsRenewalPublished value£20,000,000
The scope of Lot 2 - Reusable surgical instruments intended for use in a wide range of medical and surgical procedures including cutting, scratching, scraping, clamping, retracting, clipping or similar procedures, without connection to any active medical device and which can be reused after decontamination and sterilisation procedures have been carried out.
Lot 2 comprises of the following Sub Lots:
- Lot 2 Sub Lot 1 Reusable Scissors
- Lot 2 Sub Lot 2 Reusable Forceps
- Lot 2 Sub Lot 3 Reusable Needle Holders
- Lot 2 Sub Lot 4 Reusable Retractors
- Lot 2 Sub Lot 5 Reusable Trays and Baskets
- Lot 2 Sub Lot 6 Reusable Speculums
- Lot 2 Sub Lot 7 Reusable Ring Cutters
- Lot 2 Sub Lot 8 Reusable Clamps
- Lot 2 Sub Lot 9 Reusable Hooks
- Lot 2 Sub Lot 10 Reusable Miscellaneous Instruments
Lot #3Scalpel Blades & Handles Single Use / Re-usableRenewalPublished value£10,000,000
The scope of Lot 3 - Scalpel blades within this lot can include but shall not be limited to:
Scalpel blades
Scalpel handles to fit the blades
Disposable scalpels
Blade removers
Lot #4Surgical Instruments Managed ServiceRenewalPublished value£1,000,000,000
The scope of Lot 4 - Managed service provider (MSP) - that facilitates an end-to end-service, access to new technology, innovation, supply chain management and continuous improvement expertise with the overall objective to minimise the risk of exposure to potential increased costs and for Participating authorities to gain access to service improvements, enhanced patient care and contractual & administrative benefits as part of the offer backed by contractual key performance indicators and ongoing contract management.
Lot #5Surgical Instruments Repair & MaintenanceRenewalceiling above
The scope for Lot 5 - The repair, refurbishment, and maintenance of surgical instruments. The scope of instruments that will require repair, refurbishment and maintenance is wide ranging and are reusable instruments (detailed in lot 2) intended for medical and surgical procedures including cutting, scratching, scraping, clamping, retracting, clipping or similar procedures.
Lot #6Surgical Instruments Decontamination and Sterilisation ServicesRenewalPublished value£908,000,000
The scope of Lot 6 - The reprocessing surgical instruments starting from post procedure to manual cleaning and finally automated cleaning using a washer/disinfector or ultrasonic cleaners. To ensure consistent quality outcomes for patients, the cleaning process requires consistency and standardisation.
Lot 6 comprises of the following Sub Lots:
- Lot 6 Sub Lot 1 Decontamination & Sterilisation Services
- Lot 6 Sub Lot 2 Decontamination Services
- Lot 6 Sub Lot 3 Sterilisation Services
Lot #7Surgical Instruments Recycling ServicesRenewalceiling above
The scope of Lot 7 - The sustainable and compliant route for the recycling of metal surgical instruments encompassing the collection, transportation, segregation, treatment, disposal and trading of the resultant appropriately treated scrap metal waste.
There are multiple categories/types of metal devices that are disposed of throughout a healthcare setting and these can be spread across many departments within that setting. In some situations, these devices and items are manufactured from, or contain, valuable metals that can be recovered for potential revenue generating opportunities through appropriate collaboration with specialist healthcare waste management companies.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Single Use Instruments & Packs | 50% | 40% | 10% | |
| 2 · Reusable Surgical Instruments | 60% | 30% | 10% | |
| 3 · Scalpel Blades & Handles Single Use / Re-usable | 50% | 40% | 10% | |
| 4 · Surgical Instruments Managed Service | 70% | 20% | 10% | |
| 5 · Surgical Instruments Repair & Maintenance | 70% | 20% | 10% | |
| 6 · Surgical Instruments Decontamination and Sterilisation Services | 70% | 20% | 10% | |
| 7 · Surgical Instruments Recycling Services | 70% | 20% | 10% |
- Price carries 20–40 points depending on the lot; most lots put it at 20 points.
- “Total Surgical Instruments Solutions” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- For Goods/Services ordered via the Transacted Routes of Supply as set out in the Framework Agreement Award Pack, only the Authority will be entitled to place Orders which it will then make available for purchase by: 1) any NHS Trust; 2) any other NHS entity; 3) any government department, agency or other statutory body; and/or 4) any private sector entity active in the UK healthcare sector; and For Goods/Services ordered via the Direct Route of Supply as set out in the Framework Agreement Award Pack, the following Participating Authorities are entitled to place Orders: 1) the Authority; 2) any NHS Trust; 3) any other NHS entity; 4) any government department, agency or other statutory body; and/or 5) any private sector entity active in the UK healthcare sector.
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 22 May 2025, 11:39 BST
- Last source update
- 25 Mar 2026, 10:11 GMT
- Award evaluation window
- Submission end – 21 Aug 2026
- Authority reference
Project_1612- FTS notice number
2026/S 000-009164- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051d19Find a Tender- Contract terms summary
PRELIMINARY MARKET ENGAGEMENT CONDUCTED
In developing this opportunity NHS Supply Chain (the Authority) conducted Preliminary Market Engagement (PME) by issuing Find a Tender notice identifier 2025/S 000-033550 under PA23 reference Project_1612
as summarised below:
- 19/06/2025 UK2: Preliminary market engagement notice published EOI deadline 04/07/2025 @ 10:00 via
Jaggaer
- 27/06/2025 Supplier Day held in Nottingham
- 04/07/2025 EOI via Jaggaer closed at 10:00
- 04/07/2025 Request for Information (RFI) issued via Surgical mailbox at 10:24 to 88 recipients with a
closing date of 24/07/2024 and clarifications opened
- 16/07/2025 Clarifications closed
- 24/07/2025 33 completed RFI questionnaires were returned to the Surgical mailbox
The RFI responses we analysed, and it is to be noted that in response to PPN 022 Procuring Steel in Government Contracts, that the supply chain was unable at this time to support the Authority in creating a level playing field for UK steel producers through any subsequent procurement of these surgical instrument’s requirements.
Supplier 121's held through a combination of requests by Supplier and requests by the Category Team. Sessions were used to gauge feasibility for rationalising the stocked route to market and Supplier approach to sustainability.
There was a focus on meeting with Service providers for Managed Service, Decontamination and Sterilisation to ensure the framework is viable and understand the focus within the market.
RFI responses were used to develop sustainability opportunities and were also used to develop the risk and issues log.
- 03/09/2025 the revised draft Specification (with the exclusion of Lot 8) was accompanied by a Product
List was issued via the surgical mailbox to 84 recipients. Additional questions were asked on Supplier
approaches to 3rd Party Audits to follow on from information provide in the RFI response.
- 26/09/2025 a further and final Supplier Day was hosted at Nottingham before publication of the tender.
Participation in the PME conducted was not used nor acknowledged in any way for the purpose of evaluating nor qualifying any potential supplier, in any subsequent formal competitive process.
INSTRUCTIONS FOR REGISTRATION AND PORTAL ACCESS
Submission of expression of interest and procurement specific information:
This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at: nhssupplychain.app.jaggaer.com// ↗
Suppliers wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration.
- Use URL nhssupplychain.app.jaggaer.com// ↗ to access the NHS Supply Chain Procurement portal.
- If not yet registered:
— Click on the ‘Not Registered Yet’ link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal access.
If registration has been completed:
— Login with URL nhssupplychain.app.jaggaer.com// ↗ .
— Click on ITTs Open to All Suppliers.
— Select from the following ITTs:
ITT_1955 Selection Questionnaire All Lots
ITT_1932 Lot 1: Single Use Instruments & Sets
ITT_1933 Lot 2: Reusable Surgical Instruments
ITT_1934 Lot 3: Scalpel Blades & Handles Single Use / Re-usable
ITT_1935 Lot 4: Surgical Instruments Managed Service
ITT_1936 Lot 5: Surgical Instruments Repair & Maintenance
ITT_1937 Lot 6: Surgical Instruments Decontamination and Sterilisation Services
ITT_1938 Lot 7: Surgical Instruments Recycling Services
— Click on 'Express Interest'
— Read' Information' dialogue box then 'Confirm'
IMPORTANT: Please note you must respond to ITT_1955 plus, any and/or all additional Lot specific ITT's.
Suppliers are strongly advised to read all of the tender documentation provided thoroughly to know how to submit a fully compliant Tender before the submission deadline.
Suppliers are encouraged to download the supplier handbook located within the eProcurement portal by following the 'Supplier Helpcentre' link within the Useful Links section of the Dashboard.
For any technical help with the portal please contact:
Tel: 0800 069 8630 or via Request Assistance/Live Chat
Please refer to Section III.1.1 for additional information
All tender submissions must be submitted online via the Jaggaer Qualification, Technical and Commercial Envelopes in compliance with the published tender documentation. Tenders submitted by any other means than the eProcurement Portal response envelopes will not be accepted.
How it was run
Official notice- Appointment period ends
- 31 Mar 2026, 15:00 BST
- Clarification deadline
- 18 Mar 2026, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 2.50% of call-off value · The only deviations from the 2.5% Management Fee are:
Lots 1, 2 & 3 @ 2.5%;
Lot 4 @ 1%;
Lot 5 @ 2.5%;
Lot 6 @ 1%; and
Lot 7 @ 2.5%
Timeline
22 May 2025 → 25 Jan 2027 · 9 dates- Planning notice published22 May 2025, 11:39 BST
- Market engagement27 Aug 2025, 23:59 BST
To help inform a strategy and requirements, NHS Supply Chain (the Authority) would like to consult the market to identify potential suppliers that may be able to supply the goods and services requirements in development; by alerting all interested parties to this Preliminary Market Engagement (PME) which will consist of:
- Interested suppliers being invited to provide an Expression of Interest (EOI);
- Interested parties will be offered an opportunity to attend a supplier day in Nottingham;
- Interested suppliers expressing an interest being issued the draft specifications and/or product list in development against which the Authority will seek feedback/assumptions;
- Interested suppliers being issued Request for Information (RFI) available for completion;
- Participating suppliers being invited to a supplier webinar currently planned for 27/06/2025 (subject to change); and
- May lead to further engagement e.g., Telephone calls, Teams calls, and / or face-to-face meetings.
The purpose of the notice is to invite and engage interested suppliers to contribute to further development of the specification(s), identify potential routes to market and potential contractual mechanisms for future delivery solutions.
Supplier(s) input/feedback may be carried forward at the sole discretion of the Authority, for the purposes of developing the Surgical Instruments Total Solutions requirements and will NOT be used nor acknowledged in any way for the purpose of evaluating, qualifying nor excluding any potential supplier, in advance of any subsequent formal competitive process.
Whilst the Authority anticipates a future competitive tender exercise may be conducted for some or all of the requirements in development, no confirmed timeline can currently be provided.
EXPRESSION OF INTEREST
Please use Jaggaer to submit your ‘Expression of Interest’ against SQ_600 and use the messaging facility to indicate which Lot(s) are of interest to you, and whether you wish to attend the Supplier Day on 27/06/2025 hosted at Equinox House, Nottingham at one of the following times:
- EOI Response Deadline: 04 July 2025 @ 10:00 UK time via Jaggaer;
- RFI will be published: 04 July 2025 via the dedicated mailbox [email protected];
- RFI Response Deadline: 24 July 2025 @ 15:00 hours BST and submitted via [email protected]
If you wish to attend the Supplier Day, please state one preferred option and provide the nam, title and email address of no more than one (1) attendee per organisation. Please note we are limited on numbers so these will be allocated on a first come first served basis.
All enquiries regarding this preliminary market engagement must be conducted via the dedicated mailbox [email protected].
Interested suppliers must not communicate directly with NHS Supply Chain outside of the dedicated mailbox.
The Authority wishes to draw your attention to the indicative timetable below:
- EOI Response Deadline: 04 July 2025 @ 10:00 UK time via e-procurement;
- RFI will be published: 04 July 2025 via the dedicated mailbox [email protected];
- RFI Response Deadline: 24 July 2025 @ 15:00 hours UK Time and submitted via [email protected]
- Next notice expected389 days ago2 Oct 2025, 23:59 BST
- Tender notice published266 days ago2 Feb 2026, 16:48 GMT
- Clarification questions by223 days ago18 Mar 2026, 15:00 GMT
- Latest notice published216 days ago25 Mar 2026, 10:11 GMT
- Admission / appointment period ends210 days ago · period end, not a bid countdown31 Mar 2026, 15:00 BST
- Award decision expected by66 days ago21 Aug 2026, 23:59 BST
- Today27 Oct 2026
- Contract startsin 89 days25 Jan 2027
Notice history
12 events · 6 releases on Find a Tender · since 22 May 2025- Pipeline notice published22 May 2025, 11:39 BSTUK1
- Preliminary market engagement notice published19 Jun 2025, 09:16 BSTUK2
- Published value published: £2,000,000,00019 Jun 2025, 09:16 BST
- Tender notice published2 Feb 2026, 16:48 GMTUK4
- Status changed to active2 Feb 2026, 16:48 GMT
- Procurement method changed2 Feb 2026, 16:48 GMT
- Deadline published: 19 Mar 2026, 15:00 GMT2 Feb 2026, 16:48 GMT
- Tender notice published5 Feb 2026, 12:02 GMTUK4
- Tender notice published5 Mar 2026, 11:54 GMTUK4
- Deadline moved to 26 Mar 2026, 15:00 GMT5 Mar 2026, 11:54 GMT+7 days · was 19 Mar 2026, 15:00 GMT
- Tender notice published25 Mar 2026, 10:11 GMTUK4
- Deadline moved to 31 Mar 2026, 15:00 BST25 Mar 2026, 10:11 GMT+5 days · was 26 Mar 2026, 15:00 GMT
Published amendments (3)
Changes have been made to Lot 1 section “Lot value (estimated)” as per the below: “Including VAT(UK4_86)” Changed from £720,000,000 Changed to £72,000,000
The following changes have been made to the tender Submission: Enquiry Deadline - 18 March 2026 @ 15:00 hours UK time; and Tender Submission Deadline - 26 March 2026 @ 15:00 hours UK time
The following change has been made to the tender Submission deadline within the 'Submission' section: Tender Submission Deadline - 31st March 2026 @ 15:00hrs (BST)
Routine re-releases (6)
- 2026-02: 1 release · 2 Feb 2026
- 2025-06: 1 release · 19 Jun 2025
- 2025-05: 1 release · 22 May 2025
Contracting authority & participating public bodies
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender