Third Party Archive and Storage of Acute Medical Records

Official notice

Authority: NHS Wales Shared Services Partnership-Procurement Services (NHS & healthcare)

ServicesAward procedure without prior publication of a call for competitionSME suitable

Sectors: Business Services & Consultancy (79) Delivery: Wales (UKL22)

Awarded value£148,120published contract · exc. VAT

Awarded 12 Jul 2023no call for competition

Awarded to Logic Document Archiving Ltd2 awards

What is being bought

Published requirement description

Third party archive storage of acute medical records to alleviate significant H&S risks and issues identified through workplace inspections of the Health Records department

CPV: Records management

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Wales · Cardiff

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 12 Jul 2023, 10:50 BST
Last source update: 8 Feb 2024, 11:55 GMT
Authority reference: CAV-STA (23-24) 51
FTS notice number: 2024/S 000-004190
Classification (CPV): Records management
Delivery area: Wales (UKL22)
Official registry OCID: ocds-h6vhtk-03e104 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Cardiff & Vale University Health Board wish to establish a temporary 9 month arrangement with the existing provider for the provision of flexible collection, delivery, transfer and destruction of large volumes of medical records.

Review and risk notes

Review procedure: The Authority will allow a 10 calendar day standstill period prior to entering into this formal agreement.

Publisher note: (WA Ref:138871)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £148,1201 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 11 from SMEs

Contracts signed 2latest 12 Jul 2023

Awarded to	Value	Date	Status
Logic Document Archiving LtdSME	£148,120 †same award published again · counted once	—	Awarded
Logic Document Archiving LtdSME	£148,120 †	—	Awarded

Contracts

Contract 004190-2024-CAV-STA (23-24) 51-1 · Logic Document Archiving LtdSME
Signed
12 Jul 2023
Value
£148,120
Status
active
Contract 019912-2023-CAV-STA (23-24) 51-1 · Logic Document Archiving LtdSME
Signed
12 Jul 2023
Value
£148,120
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 0 electronic	1	—	—

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services

Contracting authorityNHS & healthcareBody governed by public lawHealth 2nd Floor Woodland House, Maes-Y-Coed Road, Cardiff, UK, CF14 4HHContact name, email, phone

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Logic Document Archiving LtdAwarded supplier 6 The Arcade, Llanelli, Wales, SA153TWContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.