The Wyvern Federation _ London

• How the procedure runs: This tender process will be conducted in accordance with the Competitive Flexible Procedure as outlined in Regulation 19 of the Procurement Act 2023. The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages: ~ Selection Stage and Shortlisting ~ Invitation to Tender (ITT) and Shortlisting for Presentation ~ Presentation of Proposal to the Authority ~ Reference Checking Expressions of interest have been invited through the Find a Tender Service. Spires CCC has prepared the Tender Documentation to provide a series of steps which support the preparation and submission of Suppliers bids. There following documents make up the tender bundle: Part 1 – Conditions of Tender The Conditions on Tender establishes the Competitive Flexible Procedure, the timeline, the scoring mechanism and the evaluation criteria. Part 2 – Selection Stage The Selection Stage is designed to develop a shortlist of suitably qualified suppliers who will be invited to submit a tender submission for the Procurement. Bidders are required to submit a return, as set out in Part 2 Selection Stage to Spires CCC to progress to the ITT stage of the procurement. Part 3 – Specification The Specification outlines the requirement of the procurement Part 4 – ITT Questions Bidders are required to provide written responses to the ITT questions provided in Part 4. These responses are to be returned to Spires CCC by the submission deadline, stated in Part 1 – Conditions of Tender. Part 5 – Draft Contract Bidders are provided with a draft contract which will be the basis of the future service provision Part 6 – Financial Return The financial return is to be populated by Bidders and returned to Spires CCC by the submission deadline, stated in Part 1 – Conditions of Tender. Shortlisted suppliers will be provided with additional information to develop their submission to the Authority, as required, including but not limited to: · An opportunity to visit the schools within the Federation · Anonymised Employers Liability Information · Site data · School information

CPV: School cleaning services

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Services

Notice status

Closed

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

11 Nov 2025, 09:54 GMT

Last source update

11 Nov 2025, 09:54 GMT

Award evaluation window

Submission end – 28 Mar 2026

Authority reference

CA16714

FTS notice number

2025/S 000-072641

Latest notice

Tender notice (UK4)

Classification (CPV)

School cleaning services

Delivery area

UK

Official registry OCID

ocds-h6vhtk-05de4d Find a Tender

How it runs

This tender process will be conducted in accordance with the Competitive Flexible Procedure as outlined in Regulation 19 of the Procurement Act 2023. The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:

~ Selection Stage and Shortlisting

~ Invitation to Tender (ITT) and Shortlisting for Presentation

~ Presentation of Proposal to the Authority

~ Reference Checking

Expressions of interest have been invited through the Find a Tender Service.

Spires CCC has prepared the Tender Documentation to provide a series of steps which support the preparation and submission of Suppliers bids. There following documents make up the tender bundle:

Part 1 – Conditions of Tender

The Conditions on Tender establishes the Competitive Flexible Procedure, the timeline, the scoring mechanism and the evaluation criteria.

Part 2 – Selection Stage

The Selection Stage is designed to develop a shortlist of suitably qualified suppliers who will be invited to submit a tender submission for the Procurement.

Bidders are required to submit a return, as set out in Part 2 Selection Stage to Spires CCC to progress to the ITT stage of the procurement.

Part 3 – Specification

The Specification outlines the requirement of the procurement

Part 4 – ITT Questions

Bidders are required to provide written responses to the ITT questions provided in Part 4. These responses are to be returned to Spires CCC by the submission deadline, stated in Part 1 – Conditions of Tender.

Part 5 – Draft Contract

Bidders are provided with a draft contract which will be the basis of the future service provision

Part 6 – Financial Return

The financial return is to be populated by Bidders and returned to Spires CCC by the submission deadline, stated in Part 1 – Conditions of Tender.

Shortlisted suppliers will be provided with additional information to develop their submission to the Authority, as required, including but not limited to:

• An opportunity to visit the schools within the Federation
• Anonymised Employers Liability Information
• Site data
• School information

Submission deadline

12 Dec 2025, 09:30 GMT

Clarification deadline

10 Dec 2025, 09:30 GMT

Submission channel

Official e-sourcing portal

Electronic submission

Allowed

Accepted languages

en