The Woodroffe School - Catering Tender

Our ‘Together We Succeed’ motto emphasises the important role all members of our community play in ensuring that students receive the best that education has to offer whilst, achieving the highest academic standards, irrespective of starting point.

At The Woodroffe School, we are committed to ensuring that diversity is celebrated, tolerance is promoted, and everyone is respected, appreciated, and valued equally.

Further information regarding The Woodroffe School can be obtained here: woodroffeschool.org ↗

Tender information:

The successful tenderer will be required to provide excellent catering services to The Woodroffe School, which has 838 pupils of which approximately 19.7% are eligible for free school meals, and has approximately 125 teaching and support staff.

The contract term being tendered is for three years, 1st August 2027 – 31st July 2030. There is an option for a further extension period for up to two additional years to 31st July 2032.

The contract offers an excellent opportunity to review and propose enhancements to the current catering services. This includes but is not limited to; breakfast, morning break, lunchtime and after school services, over the academic year, plus hospitality services upon request.

The Client is keen to secure a high quality catering service including fresh locally sourced ingredients prepared on site, with a menu design that is flexible to suit the requirements of the specific students. The Client is proud of their ‘family ethos’ and expects both a tightly managed service and a management style delivered by the successful contractor that supports, encourages and develops the catering staff.

The client is seeking a partner that will work with the school to drive their sustainability goals, including the reduction of single use plastics.

The Client is not obliged to accept the lowest price submitted for this tender, rather they are keen to secure ‘best value’ from this contract and to deliver ‘best value’ to the students. Innovative and creative ideas as to how the services can be developed and value added, will be welcomed. The Client seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.

Competitive Flexible Procedure

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. For clarity - a score of 60% does not guarantee selection, rather, the highest scoring candidates will be selected.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality.

Value of contract:

The annual value of the current contract is £266,672

Therefore, the value of this contract is £1,333,360

The contract shall be a guaranteed performance contract with any hospitality requirements billed separately.

Additional requirements and information:

•The Client has a minimum requirement for a contractor’s employers' liability and public liability insurances of £5 million

•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1 million

•This is a minimum wage contract

•There are not incumbent catering staff currently within the Local Government Pension Scheme

•The catering services are currently contracted to Aspens

•The client reserves the right not to appoint in conclusion of this project.

For more information about this opportunity, please visit the eSourcing portal at:

www.delta-esourcing.com/tenders/UK-UK-Dorset… ↗

To respond to this opportunity, please click here:

www.delta-esourcing.com/respond/B58VWCS6WT ↗