Official UK procurement notice
The Supply of Event Equipment for Community and Voluntary Events
Authority: Armagh City, Banbridge and Craigavon Borough Council (Local council)
Sectors: Construction & Civil Engineering (45)Recreational, cultural and sporting services (92)Community & Cultural Services (98) Delivery: Delivery location not published
Published estimate£648,800≈ £649k / year · £648,800 inc. VAT
Submissions closed 1 Jul 2026awarded 23 Sept 2026
Awarded to Castle Stage Hire Ltd
Contract term 1 yrends 31 Jul 2027 · up to 31 Jul 2029 with extensions · starts 1 Aug 2026
What is being bought
Published requirement descriptionProvision of the following event equipment for a range of community & voluntary events
based within the Council area, as and when required:
- Crowd Control Barriers
- Event Waste Bins
- Tables and Chairs
- Staging
- Generators
- Marquees /Gazebos
- Marquee Lighting
- Portable Toilets
- How the procedure runs: Stage One Eligibility Criteria and Stage Two Technical Response and Price
CPV: Hire of construction and civil engineering machinery and equipment with operator · Other community, social and personal services · Recreational, cultural and sporting services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (5)
- Company/Personnel Experience: 15%
- Service Delivery Methodology: 15%
- Service Delivery Methodology: 15%
- Service Delivery Methodology: 15%
- Cost: 40%
Published award criteria (5)
- Company/Personnel Experience
- Service Delivery Methodology
- Service Delivery Methodology
- Service Delivery Methodology
- Cost
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Jun 2026, 16:53 BST
- Last source update
- 20 Oct 2026, 15:24 BST
- Award evaluation window
- Submission end – 17 Jul 2026
- Authority reference
6546640- FTS notice number
2026/S 000-052068- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06abdaFind a Tender
- How it runs
Stage One Eligibility Criteria and Stage Two Technical Response and Price
How it was run
Official noticeRun through: eTendersNI · Who buys & how to bid on eTendersNI
Access & registration note: Free Northern Ireland registration
- Submission deadline
- 1 Jul 2026, 12:00 BST
- Clarification deadline
- 24 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
2 Jun 2026 → 20 Oct 2026 · 8 dates- Tender notice published144 days ago2 Jun 2026, 16:53 BST
- Clarification questions by122 days ago24 Jun 2026, 12:00 BST
- Submission deadline115 days ago1 Jul 2026, 12:00 BST
- Award decision expected by99 days ago17 Jul 2026, 23:59 BST
- Contract starts85 days ago1 Aug 2026, 00:00 BST
- Assessment summaries sent32 days ago23 Sept 2026, 00:00 BST
- Standstill ends18 days ago6 Oct 2026, 23:59 BST
- Latest notice published4 days ago20 Oct 2026, 15:24 BST
Notice history
5 events · 3 releases on Find a Tender · since 2 Jun 2026- Tender notice published2 Jun 2026, 16:53 BSTUK4
- Contract award notice published25 Sept 2026, 15:31 BSTUK6
- Status changed to complete25 Sept 2026, 15:31 BST
- Contract signature expected7 Oct 2026, 23:59 BSTscheduled
- Contract details notice published20 Oct 2026, 15:24 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £1,216,5001 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 19 Oct 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Castle Stage Hire Ltd1 Jan 2027 – 1 Jan 2028 · up to 1 Jan 2030Extensions: Subject to review after the first year the contract may be extended for a further 2 periods | £1,216,500 | 23 Sept 2026 | Awarded |
Contracts
The Supply of Event Equipment for Community and Voluntary Events · Castle Stage Hire Ltd
- Signed
- 19 Oct 2026
- Value
- £1,459,800 inc. VAT
- Period
- 1 Jan 2027 – 31 Dec 2027 · up to 31 Dec 2029 with extensions
- Status
- active
- Extensions
- 2x 12 mths
No agreed KPIs: Supply of goods requested
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Castle Stage Hire LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender