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Published 28 Apr 2021, 17:15 BST

Official UK procurement notice

The Supply of Arboriculture Works on Trees Affected by Ash Dieback and Other Tree Health Related Issues.

Official notice

Authority: Cardiff Council (Local council)

Framework agreement2 lotsServicesOpen procedureSME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Wales (UKL)
Framework ceiling (notional)£200,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 28 May 2021awarded 13 Sept 2021
Lots 2see the lot list below
Framework period 4 yrsends 27 Jun 2025 · starts 28 Jun 2021

What is being bought2 lots · detail below

Published requirement description

Provision of Arboricultural services for the management of Ash Dieback of publically owned trees on council land.

Multiple Framework Agreement

CPV: Tree-cutting services

How this framework works

From the published notice
Places
up to 4 suppliers · 13 bids on the busiest of 2 lots (3.3 per place) · 4 appointed (full)
Framework period
4 yrs from 28 Jun 2021

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1General Arboriculture MaintenanceAwarded 4 yrs

Provision of Arboricultural services for the management of Ash Die back of publicly owned trees on council land.

Multiple Framework Agreement

Contract period: 28 Jun 2021 – 27 Jun 2025 (4 yrs)
Delivery: Wales
Variant bids: not allowed
77211400 Tree-cutting services
Lot #2Strategic routes Arboricultural MaintenanceAwarded 4 yrs
Contract period: 28 Jun 2021 – 27 Jun 2025 (4 yrs)
Delivery: Wales
Variant bids: not allowed
77211400 Tree-cutting services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30%
  • Price: 70%
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “The Supply of Arboriculture Works on Trees Affected by Ash Dieback and…” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 Apr 2021, 17:15 BST
Last source update
17 Sept 2021, 12:55 BST
Award evaluation window
28 May 2021 – …
Authority reference
ERFX 1007482
FTS notice number
2021/S 000-023184
Classification (CPV)
Tree-cutting services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-02ab56 Find a Tender

Publisher note: (WA Ref:114120)

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/account/login ↗

Appointment period ends
28 May 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bids opened
28 May 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/account/login ↗

Timeline

28 May 2021 → 17 Sept 2021 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    28 May 2021, 12:00 BST
  2. Bids opened
    28 May 2021, 12:00 BST
  3. Contract starts
    28 Jun 2021, 00:00 BST
  4. Notice published
    17 Sept 2021, 12:55 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    17 Sept 2021, 12:55 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 1313 from SMEs · busiest of 2 lots
Contracts signed 2latest 13 Sept 2021

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £100,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • General Arboriculture Maintenance

    Signed
    13 Sept 2021
    Value
    ceiling above
    Period
    … – 27 Jun 2025
    Status
    active

  • Strategic routes Arboricultural Maintenance

    Signed
    13 Sept 2021
    Value
    ceiling above
    Period
    … – 27 Jun 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · General Arboriculture Maintenance13bids · 13 electronic · 13 from abroad13——
2 · Strategic routes Arboricultural Maintenance13bids · 13 electronic · 13 from abroad13——

Contracting authority & participating public bodies

Cardiff Council

Contracting authorityLocal CouncilRegional or local authorityEnvironmental protection County Hall, Atlantic Wharf, Cardiff, Wales, CF10 4 UWContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

4 commercial parties on the notice
  • Ground ControlFramework contractor 39 Vachel Road, Cardiff, North East, CF54HFContact phone
  • Pitchford Tree ServicesFramework contractor 115 heolgerrig road, merthyr tydfil, Wales, cf481rnContact phone
  • Teign Trees and Landscapes SW LtdFramework contractor Clearwater, Bishopsteignton Road, Teignmouth, South West, TQ149PHContact phone
  • Tenderleaf LtdFramework contractor 19, Heol Y Nant, Rhos, Pontardawe, Swansea, Wales, SA83EQContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria