Find a TenderAwarded

Published 27 Jun 2024, 12:12 BST

Official UK procurement notice

The Supply and Distribution of Sandwiches and Associated Products

Official notice

Authority: Corporate Officer of the House of Commons (Central government)·Consortium: 2 public authorities

2 lotsGoodsOpen procedureSME suitable

Sectors: Food, beverages, tobacco and related products (15) Delivery: London (UKI3)

Published estimate£1,200,000total for 2 lots · 1 value update

Submissions closed 19 Aug 2024awarded 11 Feb 2025

Awarded to TIFFIN SANDWICHES LIMITED, Simply Lunch2 awards

What is being bought2 lots · detail below

Published requirement description

The Authority were are seeking to procure Suppliers for the provision of Sandwiches and Associated products for both the House of Commons and the House of Lords. The principal purpose of the procurement was to procure a selection of suitably high quality and competitively priced pre-packed sandwiches for retail that are flat packed for hospitality, along with special dietary sandwiches, plant based alternatives, salads, meal boxes and similarly associated products to be delivered on a daily basis Monday to Friday for sale in its many catering venues throughout the Parliamentary Estate.

Recurrence: 4 Years

CPV: Miscellaneous food products

Lots and requirements (2)Procurement structure

2 lots · 1 with a published value · same evaluation weights on every lot

Lot #1The Authority are seeking to procure Suppliers for the provision of Sandwiches and…AwardedRenewalPublished value£1,200,000

The Authority are seeking to procure Suppliers for the provision of Sandwiches and Associated products for both the House of Commons and the House of Lords. The principal purpose of the procurement is to procure a selection of suitably high quality and competitively priced pre-packed sandwiches for retail that are flat packed for hospitality, along with special dietary sandwiches, plant based alternatives, salads, meal boxes and similarly associated products to be delivered on a daily basis Monday to Friday for sale in its many catering venues throughout the Parliamentary Estate.

Delivery: London · Palace of Westminster

Extensions: Re-tendering once the contract is due to expireVariant bids: not allowed

15800000 Miscellaneous food products

Lot #2The Authority are seeking to procure Suppliers for the provision of Sandwiches and…CancelledLot estimate not published

Delivery: London · Palace of Westminster

15800000 Miscellaneous food products

What it takes to win
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How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 60%Price: 40%

Published award criteria (2)

Quality: 60
Price: 40

Conditions of participation3

Suitability
Please register with Atamis for details (atamis-ukparliament.my.site.com/s/Welcome ↗)
Economic & financial standing
Please refer to the tender documents
Minimum: Please refer to the tender documents
Technical & professional ability
Please refer to the tender documents
Minimum: Please refer to the tender documents

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · 4 Years
First published: 27 Jun 2024, 12:12 BST
Last source update: 12 Feb 2025, 13:41 GMT
Award evaluation window: 19 Sept 2024 – …
Authority reference: GSP1293
FTS notice number: 2025/S 000-004740
Classification (CPV): Miscellaneous food products
Delivery area: London (UKI3)
Official registry OCID: ocds-h6vhtk-0472fb Find a Tender

Contract terms

Performance terms: Please refer to the tender documents

How it was run

Official notice

Run through: Atamis (Health Family) · Who buys & how to bid on Atamis

Supplier login requiredLanguage: EN

Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)

Tender documents are also served through a separate tool: https://atamis-ukparliament.my.site.com/s/Welcome ↗

Submission deadline: 19 Aug 2024, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Participation fee: document
Bids opened: 19 Sept 2024, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

atamis-ukparliament.my.site.com/s/Welcome ↗

Timeline

27 Jun 2024 → 20 Mar 2025 · 5 dates

Next notice expected
27 Jun 2024, 00:00 BST
Submission deadline
19 Aug 2024, 12:00 BST
Bids opened
19 Sept 2024, 12:00 BST
Notice published
12 Feb 2025, 13:41 GMT
Bids must remain valid until
20 Mar 2025, 23:59 GMT

Notice history

6 events · 3 releases on Find a Tender · since 16 Aug 2024

Published value updated to £1,200,000
16 Aug 2024, 14:27 BST
was £1,000,000
Status changed to active
16 Aug 2024, 14:27 BST
Procurement method changed
16 Aug 2024, 14:27 BST
Deadline published: 19 Aug 2024, 12:00 BST
16 Aug 2024, 14:27 BST
Buyer details updated
16 Aug 2024, 14:27 BST
Status changed to complete
12 Feb 2025, 13:41 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £994,1282 contracts exc. VAT

Bids received 55 from SMEs

Contracts signed 2latest 11 Feb 2025

Awarded to	Value	Date	Status
Lot 1 · The Authority are seeking to procure Suppliers for the provision of Sandwiches and…2 awards
TIFFIN SANDWICHES LIMITEDSMESupply and Distribution of Sandwiches, and associated products	£562,944 †	—	Awarded
Simply LunchSMESupply and Distribution of Sandwiches, and associated products	£431,184 †	—	Awarded

Contracts

Supply and Distribution of Sandwiches, and associated products · TIFFIN SANDWICHES LIMITEDSME
Signed
11 Feb 2025
Value
£562,944
Status
active
Supply and Distribution of Sandwiches, and associated products · Simply LunchSME
Signed
11 Feb 2025
Value
£431,184
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · The Authority are seeking to procure Suppliers for the provision of Sandwiches and…	5bids · 5 electronic	5	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

The Corporate Officer of the House of Commons and The Corporate Officer of the House of Lords (acting jointly)

Contracting authorityCentral GovernmentRegional or local agency/officeGeneral public services 210715608 Parliament Square, LONDON, London, SW1A 0AAContact name, email Published organisation website ↗

Consortium members and other public bodies

Corporate Officers of the House of Lords and House of CommonsContracting authorityProcess contact pointBody governed by public lawGeneral public services210715608 LONDON, LondonContact name, email

Dispute resolution & review bodies

The High Court of England and WalesMediation bodyReview body London
The High Court of JusticeMediation bodyReview bodyReview contact point London

Bidders & participating suppliers

2 commercial parties on the notice

Simply LunchAwarded supplier03133582 Unit 2 Zk Park, 23 Commerce Way, Croydon, Surrey, CR0 4ZS, Croydon, South East, CR0 4ZS
TIFFIN SANDWICHES LIMITEDAwarded supplier04010883 20 Commondale Way, Euroway Industrial Estate, Bradford, Bradford, South East, BD4 6SF

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.