Official UK procurement notice
The Supply and Delivery Of Corporate Uniforms & PPE
Authority: CalMac Ferries Limited
What is being bought
Published requirement descriptionThe strategic objective is to enter into a new supply agreement with a suitably qualified supplier capable of supporting CalMac with the delivery of uniforms and PPE, which meet or exceed our current specifications.
- Recurrence: January 2026
CPV: Clothing made of coated or impregnated textile fabrics · Clothing, footwear, luggage articles and accessories · Corporate clothing · Industrial clothing · Occupational clothing · Occupational clothing, special workwear and accessories · Special clothing and accessories · Waterproof clothing · Weatherproof clothing
The lotProcurement structure
single lot · value publishedLot #1CalMac Ferries Limited (CFL) is one of the largest transport operators in Scotland,…RenewalPublished value£1,800,000
CalMac Ferries Limited (CFL) is one of the largest transport operators in Scotland, operating 33 ferries and 53 ports, harbours and slipways on behalf of the Scottish Government under the Clyde and Hebrides Ferry Services (CHFS) contract.
Although this Tender oppertunity covers PPE, in the context of this exercise, disposable PPE is not covered and therefore deals specifically with reusable PPE retained by staff for use in their day to day activities. Examples of this type of PPE include steel and composite toe protection, wet weather gear, hard hats etc. Additionally, the contract covers uniform items such as trousers, skirts, shirts and blouses, etc. As a ferry operator there is a requirement for merchant navy dress uniform and merchant navy dress accessories.
Contract
The contract for this service will be let for an initial three-year duration with the option to extend for up to an additional 12 months at CFL's option. It is intended that the contract could be applied for the benefit of CFL’s parent company, David MacBrayne Limited (DML), DML subsidiaries or any other entities formed by DML. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. CFL reserves the right to award additional services in accordance with regulation 33(8) of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
Economic Operators will be evaluated in accordance with the Public Contracts (Scotland) Regulations 2015 on the basis of information provided within the ESPD.
- Economic & financial standing
Please refer to these statements when completing section 4B of the SPD (Scotland)
Statement for 4B- Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are described below:
NB. Ratios shall be based upon the latest available published accounts
1- Return on Capital Employed: must be at a ratio greater than “0”
2- Acid Test (Current Ratio): Current Ratio must be greater than “1”
3- Gearing: Gearing must be a figure of less than 100%
4- Interest Coverage: Interest Coverage must be a figure of 2 or above
Bidders must provide their ("general") yearly turnover for the last 3 financial years.
Minimum: Economic Operators must confirm they already have or can commit to obtain, prior to the commencement the following levels of insurance: - Employers liability - statutory minimum 5m GBP, each and every claim. - Public liability insurance including cover for loss/damage to third pa… - Technical & professional ability
Technical or Professional Ability Part 4C.
CFL requires that you are able to demonstrate via previous examples that a range of goods and services have been provided in the past to other organisations with similar requirements.
Suppliers should note that evidence of meeting these criteria is expected in the response to each question.
The scored questions are as follows:
Q1 = 15% - Please describe, using as many customer examples as necessary, that your organisation has previously and successfully deployed uniform and PPE garments across a wide geographic area where distribution links have been challenging. Your response must include as a minimum the following information.
Q2 = 25% - Please describe where your organisation has provided garments for use in a marine environment. Your response must include as a minimum the following information.
Q3 = 20% - Please provide details of how you have worked with your customers to help transform the garment offering. Your response must include as a minimum the following information.
Q4 = 10% - Please provide details where you have traded with a customer electronically without the need to manually input purchase orders into your systems. Your response must include as a minimum the following information.
Q5 = 15%- Please provide details where you have operated a garment return scheme. Your response must include as a minimum the following information.
Q6 - Please describe any past innovations you have made to improve the end user experience…
Minimum: Qualification Envelope: Part 3, Section A, B, C, D will be scored on a pass/fail basis and Part 4 Section C will be scored in line with the weighting shown above for Q1 to Q6 inclussive.If any question subject to ‘pass/fail’ scoring be scored ‘fail’ the entire submission may be s…
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · January 2026
- First published
- 14 Feb 2022, 16:05 GMT
- Last source update
- 14 Feb 2022, 16:05 GMT
- Authority reference
CSOP21-486- FTS notice number
2022/S 000-004173- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0316e9Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: CFL reserves the right to Down Select to two Bidders once the first submission within the ITT has been scored with only the two highest scoring Tenderers being invited to negotiate. “CFL’s general conditions of the procurement will be published in the ITT. In the meantime, Economic Operators should note that the conditions of the procurement include (but are not limited to) the following: -The eligibility requirements in this Contract Notice will apply to the procurement at all times. Economic Operators may be excluded from this competition if the Economic Operator no longer meets the selection criteria set out in the Contract Notice at any stage during the competition and/or there is a change in identity, control, financial standing or other factor impacting on the selection process affecting the Economic Operator; -CFL is subject to the requirements of the Freedom of Information (Scotland) Act 2002 and the Environmental Information (Scotland) Regulations 2004. Accordingly, all information submitted to CFL may need to be disclosed and/or published by it in response to a request under FOISA or the EIRs; and -Economic Operators will remain responsible for all costs and expenses incurred by them in connection. CFL will not be liable to reimburse or compensate any costs incurred in connection with an Economic Operator’s participation in this competition, including any costs or other liability in respect of the cancellation of the process.” The award criteria questions and weightings will be published in the ITT. Bidders will be expected to demonstrate capability. CFL reserves the right not to award a contract pursuant to this procurement and to cancel the procurement at any point without liability. Award criteria scoring will be the following: 0 Unacceptable; 25 Poor; 50 Acceptable; 75 Good; 100 Excellent. Full definitions of the scoring are provided in the ITT. Bidders should note that CFL intends to ask questions at the ITT stage, these questions form a small part within a broader question base. These ITT questions shall be grouped as either belonging to mandatory Pass/Fail type questions or questions which shall be scored and weighted. Where a supplier has been assessed to have failed a Pass/Fail question their tender submission shall be deemed non-compliant and excluded from that point forward within the ITT process. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 20728. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:682770)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 21 Mar 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
14 Feb 2022 → 8 Apr 2022 · 3 dates- Notice published14 Feb 2022, 16:05 GMT
- Submission deadline21 Mar 2022, 12:00 GMT
- Invitations to tender expected8 Apr 2022, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Greenock Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.