Official UK procurement notice
The Servicing, Maintenance and Reactive Repairs of Existing Fire Detection and Alarm Systems, Emergency Lighting, Smoke Vents and Dry Risers within Common Areas
Authority: Clyde Valley Housing Association Limited (Housing)
What is being bought
Published requirement descriptionTHREE YEAR CONTRACT FOR THE SERVICING, MAINTENANCE AND REACTIVE REPAIRS OF EXISTING FIRE DETECTION AND ALARM SYSTEMS, EMERGENCY LIGHTING SYSTEMS, SMOKE VENTILATION SYSTEMS AND DRY RISERS WITHIN COMMON AREAS THROUGHOUT NORTH LANARKSHIRE, SOUTH LANARKSHIRE, EAST DUNBARTONSHIRE AND GLASGOW
CPV: Repair and maintenance services of firefighting equipment
The lotProcurement structure
single lot · value publishedLot #12.1RenewalPublished value£300,000
2.1. To comply with health and safety requirements and British Standards, CVG wishes to employ a suitable contractor to provide an annual maintenance and servicing regime and 24 hour a day 365 days a year reactive repairs and maintenance service to existing fire safety assets within properties located throughout North Lanarkshire, South Lanarkshire, East Dunbartonshire and Glasgow to comply with cyclical appliance asset management.
The Contractor is expected to adhere to the following legislation
a) Fire (Scotland) Act 2005
b) The Fire Safety (Scotland) Regulations 2006
c) Technical Building Standard (Scotland)
d) Construction (Design & Management) Regulations 2015
e) Control of Asbestos Regulations 2012
f) Control of Substances Hazard to Health (COSHH) 2002
g) The Management of Health & Safety at Work Regulations 1999
h) Health & Safety at Work Act 1974
2.2. The Contract duration is three years (thirty-six months) from the commencement date of 19 January 2026 until 18 January 2029, and will primarily include maintenance, servicing and repairs, ensuring all properties are compliant with current and future regulations for the following:
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Commercial: 60%
- price: 40%
Published award criteria (2)
- Commercial: 60
- Price: 40
- Suitability
- BAFE SP203-1 Design, Installation, Commission and Maintenance of Fire Detection and Fire Alarm Systems Scheme.
- BAFE DS301 Design, Installation, Commission and Maintenance of Grade D Fire Detection and Fire Alarm Systems in Domestic Premises.
- BAFE SP203-4 Design, Installation, Commission and Maintenance of Emergency Lighting Systems Scheme.
- BAFE SP105 Competency of Organisations for the Service and Maintenance of Dry and Wet Riser/Falling Installations Scheme.
- Sprinkler Systems Accreditation from approved body such as Loss Prevention Certificate Board (LPS 1301), Warrington Scheme (Firas), or IFC Certification Scheme (SDI 122).
- Member of Smoke Control Association (SCA) with accreditation from IF Certification Ltd (SDI 19 Scheme).
- Select or NICEIC Membership.
- Technical & professional ability
The Contractor is expected to adhere to the following legislation
a) Fire (Scotland) Act 2005
b) The Fire Safety (Scotland) Regulations 2006
c) Technical Building Standard (Scotland)
d) Construction (Design & Management) Regulations 2015
e) Control of Asbestos Regulations 2012
f) Control of Substances Hazard to Health (COSHH) 2002
g) The Management of Health & Safety at Work Regulations 1999
h) Health & Safety at Work Act 1974
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 31 Oct 2025, 09:00 GMT
- Last source update
- 31 Oct 2025, 09:00 GMT
- Award evaluation window
- 1 Dec 2025 – …
- Authority reference
CVG-ASS-25-01- FTS notice number
2025/S 000-069921- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d78aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Refer to Appendix J- Key Performance Indicators and Monitoring
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=814068. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Please refer to Appendix M – Community Benefits Statement. (SC Ref:814068) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=814068
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/ ↗
- Submission deadline
- 1 Dec 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 1 Dec 2025, 12:00 GMT
Timeline
31 Oct 2025 → 2 Mar 2026 · 4 dates- Notice published362 days ago31 Oct 2025, 09:00 GMT
- Submission deadline331 days ago1 Dec 2025, 12:00 GMT
- Bids opened331 days ago1 Dec 2025, 12:00 GMT
- Bids must remain valid until239 days ago2 Mar 2026, 23:59 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- CVHAReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria