Official UK procurement notice
The Service and Maintenance of Automatic Doors
Authority: Swindon Borough Council (Local council)
What is being bought
Published requirement descriptionContract Award Notice for The Service and Maintenance of Automatic Doors
Swindon Borough Council have engaged with an experienced contractor to provide responsive and scheduled bi-annual maintenance of its automatic doors.
The contractor will repair any faulty automatic doors as and when required, with an all-inclusive service. This all-inclusive service includes all call out, fault investigation, repairs, labour and materials, travel and related costs during the duration of the contract. It should be noted that the contract shall comprise of the inspection, ongoing maintenance and repair of automatic doors, both planned servicing and also remedial works are within the scope of this contract. This will be required 24 hours, 7 days a week (including weekend and Bank Holidays) working.
The contract is for a period of 3 Years with an optional 2 year extension period and is estimated to commence 1st April 2026.
- No preliminary market engagement: Preliminary Market Engagement (PME) notice was published in Jun 2025. The PME was completed in July 2025.
CPV: Doors · Installation of doors and windows and related components · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£450,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Q1 Quality Assurance: 10%
- Q3 Programme Delivery: 10%
- Q2 Health & Safety: 5%
- Q4 Contract Administration: 5%
- Price: 60%
- Q5 Social Value: 10%
Published award criteria (6)
- Price
- Q1 Quality Assurance
- Q3 Programme Delivery
- Q5 Social Value
- Q2 Health & Safety
- Q4 Contract Administration
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Oct 2025, 16:33 BST
- Last source update
- 13 Apr 2026, 16:36 BST
- Award evaluation window
- Submission end – 8 Jan 2026
- Authority reference
DN794509- FTS notice number
2025/S 000-066846- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d019Find a Tender
How it was run
Official notice- Submission deadline
- 17 Nov 2025, 15:00 GMT
- Clarification deadline
- 7 Nov 2025, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The appointment of a contractor for the service and maintenance of automatic doors
Swindon Borough Council are looking to engage with an experienced contractor to provide responsive and scheduled bi-annual maintenance of its automatic doors.
The Council expects the contractor to repair any faulty automatic doors as and when required, with an all-inclusive service. This all-inclusive service should include all call out, fault investigation, repairs, labour and materials, travel and related costs during the duration of the contract. It should be noted that the contract shall comprise of the inspection, ongoing maintenance and repair of automatic doors, both planned servicing and also remedial works are within the scope of this contract. This will be required 24 hours, 7 days a week (including weekend and Bank Holidays) working.
The contract will be for a period of 3 Years with an optional 2 year extension period and is estimated to commence 1st April 2026.
Estimated contract spend is between £250,000.00 - £270,000.00 ex vat across the initial 3 year term and £415,000.00 - £450,000.00 across the full 5 year term.
Full details relating to the services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team [email protected]
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 7th November 2025 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 17th November 2025, 15:00 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
Supplying the South West Portal, www.supplyingthesouthwest.org.uk ↗ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN794509
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
Timeline
20 Oct 2025 → 13 Apr 2026 · 8 dates- Tender notice published366 days ago20 Oct 2025, 16:33 BST
- Clarification questions by348 days ago7 Nov 2025, 15:00 GMT
- Submission deadline338 days ago17 Nov 2025, 15:00 GMT
- Award decision expected by286 days ago8 Jan 2026, 23:59 GMT
- Assessment summaries sent275 days ago20 Jan 2026
- Standstill ends265 days ago29 Jan 2026, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
- Latest notice published191 days ago13 Apr 2026, 16:36 BST
Notice history
5 events · 3 releases on Find a Tender · since 20 Oct 2025- Tender notice published20 Oct 2025, 16:33 BSTUK4
- Contract award notice published20 Jan 2026, 17:54 GMTUK6
- Status changed to complete20 Jan 2026, 17:54 GMT
- Contract signature expected27 Feb 2026, 23:59 GMTscheduled
- Contract details notice published13 Apr 2026, 16:36 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Severnside SecuritySME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Initial contract for 3 years with the option to extend for a further 2 years | £349,956 | 20 Jan 2026 | Awarded |
Contracts
The Service and Maintenance of Automatic Doors · Severnside SecuritySME
- Signed
- 25 Mar 2026
- Value
- £349,956
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- Initial contract for 3 years with the option to extend for a further 2 years
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 12 at stage one | 1 | 0 | — |
Who bid
- wonSevernside Security LimitedSME · South West England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Severnside Security LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender