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Published 26 Feb 2021, 16:48 GMT

Official UK procurement notice

The provision of Total Facilities Management (TFM) at ABACWS Building

Official notice

Authority: Cardiff University (Education)

ServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: Wales (UKL22)
Published estimate£400,000≈ £400k / year
Submissions closed 31 Mar 2021awarded 25 Jun 2021
Awarded to HFL Building Solutions2 awards
Contract term 1 yrends 31 Jul 2024 · extension options published · starts 24 May 2021

What is being bought

Published requirement description

The University plans to appoint a single Supplier to provide Total Facilities Management (TFM) Services for Cardiff University Schools of Computer Science and Informatics and Mathematics (ABACWS) premises by mid May 2021.

CPV: Building and facilities management services

The lotProcurement structure

single lot · value published
Lot #1The University plans to appoint a single Supplier to provide Total Facilities…AwardedRenewal 1 yrPublished value£400,000

The University plans to appoint a single Supplier to provide Total Facilities Management (TFM) Services for Cardiff University Schools of

Computer Science and Informatics and Mathematics (ABACWS) premises by mid May 2021.

The newly named Abacws building for the Schools of Computer Science and Informatics and Mathematics on Senghennydd Road is a

six-storey facility of teaching rooms, staff accommodation and study spaces, and includes a 250-seat lecture theatre and several IT labs.

Contract period: 24 May 2021 – 31 Jul 2024 (1 yr)
Delivery: Wales
Extensions: 1 x 12 month extension - Total Contract term 2 yearsVariant bids: not allowed
79993000 Building and facilities management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Qaulity: 60%
  • price: 40%
Published award criteria (2)
  • Qaulity: 60
  • Price: 40
Conditions of participation1
  • Suitability

    See tender documents

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
26 Feb 2021, 16:48 GMT
Last source update
27 Sept 2023, 09:29 BST
Award evaluation window
31 Mar 2021 – …
Authority reference
CU.573.JD
FTS notice number
2023/S 000-028455
Classification (CPV)
Building and facilities management services
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-0296ce Find a Tender
Contract terms
Electronic trading
electronic ordering · electronic payment

Publisher note: (WA Ref:135127)

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home ↗

Submission deadline
31 Mar 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
31 Mar 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffuniversity/as… ↗

Timeline

31 Mar 2021 → 27 Sept 2023 · 4 dates
  1. Submission deadline
    31 Mar 2021, 12:00 BST
  2. Bids opened
    31 Mar 2021, 12:00 BST
  3. Contract starts
    24 May 2021, 00:00 BST
  4. Notice published
    27 Sept 2023, 09:29 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    29 Jun 2021, 14:55 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £344,0001 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 22 from SMEs
Contracts signed 2latest 25 Jun 2021
Awarded toValueDateStatus
HFL Building SolutionsSME£189,877 †same award published again · counted once—Awarded
HFL Building SolutionsSME£344,000 †—Awarded

Contracts

  • Contract 014840-2021-CU.573.JD-1 · HFL Building SolutionsSME

    Signed
    25 Jun 2021
    Value
    £189,877
    Period
    … – 31 Jul 2024
    Status
    active

  • The provision of Total Facilities Management (TFM) at ABACWS Building · HFL Building SolutionsSME

    Signed
    25 Jun 2021
    Value
    £344,000
    Period
    24 May 2021 – 31 Jul 2024
    Status
    active
    • Change Contract term extended by 10 months to align to other TFM Contracts and allow for re-tendering., Need for additional works, services or supplies by the original contractor/concessionaire: Short term extension to allow for re-tendering.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 0 electronic2——

Contracting authority & participating public bodies

Cardiff University

Contracting authorityEducationBody governed by public lawEducation Procurement Services, McKenzie House, 30-36 Newport Road, Cardiff, Wales, CF24 0DEContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • HFL Building SolutionsAwarded supplier Freeman House, Orbital 24, Oldham Street, Manchester, North West, M343SUContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria