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Official procurement procedure

The Provision of Spares, repairs, upgrades and associated equipment for Aircrew Helmets, In-ear Communication devices and Ground Use Headsets

Microphones and speaker sets
Military helmets
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Ministry of Defence DE&S: "The Provision of Spares, repairs, upgrades and associated equipment for Aircrew Helmets, In-ear Communication devices and Ground Use Headsets". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityMinistry of Defence DE&SScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Ministry of Defence DE&S
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for Ministry of Defence DE&S. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
Not availableNo published reports
Bid counts are not published for this buyer
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 1 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityMinistry of Defence DE&S
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published19 Mar 2026, 14:24 GMT
Last source update19 Mar 2026, 14:24 GMT
Recurring procurementNot published
ClassificationMicrophones and speaker sets, Military helmets
Delivery area
UK
OCIDocds-h6vhtk-066f16
What is being bought
Single Source procurement of Post Design Services, Spares and repairs for Helmets, Ground Use Headsets, In Ear Communication Devices (IECDs). The Contract will be for a 2 year initial term + 2 x Optional 1 year extensions . ). The estimated value is £19.43M Inc VAT.
What changed
From the official release history
  1. Status changed to complete
    19 Mar 2026, 14:24 GMT
  2. Official notice release published
    19 Mar 2026, 14:24 GMT
  3. Buyer information updated
    19 Mar 2026, 14:24 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The Air Commodities Delivery Team (ACDT) within Defence Equipment & Support (DE&S), part of the UK Ministry of Defence, (“the Authority”) intends to award a Contract to Helmet Integrated Systems Ltd for the procurement of Post Design Services, Spares and repairs for Helmets, Ground Use Headsets, In Ear Communication Devices (IECDs) and Test Equipment for use on air platforms. This Single Source contract will enable continuity of supply and services following the expiry of the existing contract ACComm4/7132 Post Design Services, Spares and repairs for Helmets and amalgamate the Ground Crew Headsets scope of contract 700005439. The contract will comprise of a Two (2) year contract with a further Two (2) option Years of Twelve months each with an total estimated contract value of £19.43M Inc VAT and is intended to enable continuity of service for both requirements. In accordance with regulation 4 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019 (SI 2019/697) this procurement falls to be regulated under the provisions of the Defence and Security Public Contracts Regulations 2011 as amended (in particular by SI 2019/697 and SI 2020/1450). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 for technical reasons. The Authority has insufficient intellectual property rights to the modifications to the equipment and is therefore unable to pass the necessary data and information to undertake the requirement to third parties. Only the extant Contractor is the approved Design Organisation (DO) for the articles and owns the Design Rights for the articles which fulfil the requirement. This technical expertise, together with the ownership of the Design Rights, means that no company other than Gentex Europe Ltd, can carry out the activities required in the time frame specified by the Customer. Gentex Europe Ltd hold the necessary Design Approved Organisation Scheme accreditation to meet Airworthiness requirements with Military Aviation Authority (MAA) regulations ensuring continued support of this equipment to the required safely levels.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    19 Mar 2026, 14:24 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 19 Mar 2026, 00:00 GMT · £16,194,167
Commercial outcome and competition
Awards
HELMET INTEGRATED SYSTEMS LTD (trading as Gentex Europe)
Not published · Not published · active
Contracts
The Provision of Spares, repairs, upgrades and associated equipment for Aircrew Helmets, In-ear Communication devices and Ground Use Headsets
£16,194,167 · signed 19 Mar 2026, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Ministry of Defence DE&S

Contracting authority GB-FTS-66915
View buyer profile

  • Ministry of Defence DE&S
    buyer

    Bristol, UK
    Angela.Organ102@mod.gov.uk

  • HELMET INTEGRATED SYSTEMS LTD (trading as Gentex Europe)
    supplier

    Letchworth Garden City, UK

  • Ministry of Defence
    reviewBody

    Bristol
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleIn accordance with regulation 4 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019 (SI 2019/697) this procurement falls to be regulated under the provisions of the Defence and Security Public Contracts Regulations 2011 as amended (in particular by SI 2019/697 and SI 2020/1450). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 for technical reasons. The Authority has insufficient intellectual property rights to the modifications to the equipment and is therefore unable to pass the necessary data and information to undertake the requirement to third parties. Only the extant Contractor is the approved Design Organisation (DO) for the articles and owns the Design Rights for the articles which fulfil the requirement. This technical expertise, together with the ownership of the Design Rights, means that no company other than Gentex Europe Ltd, can carry out the activities required in the time frame specified by the Customer. Gentex Europe Ltd hold the necessary Design Approved Organisation Scheme accreditation to meet Airworthiness requirements with Military Aviation Authority (MAA) regulations ensuring continued support of this equipment to the required safely levels.