Official UK procurement notice
The Provision of Spares, repairs, upgrades and associated equipment for Aircrew Helmets, In-ear Communication devices and Ground Use Headsets
Authority: Defence Equipment and Support
What is being bought
Published requirement descriptionSingle Source procurement of Post Design Services, Spares and repairs for Helmets, Ground Use Headsets, In Ear Communication Devices (IECDs). The Contract will be for a 2 year initial term + 2 x Optional 1 year extensions . ). The estimated value is £19.43M Inc VAT.
CPV: Microphones and speaker sets · Military helmets
The lotProcurement structure
single lot · no lot value publishedLot #1The Air Commodities Delivery Team (ACDT) within Defence Equipment & Support (DE&S),…
The Air Commodities Delivery Team (ACDT) within Defence Equipment & Support (DE&S), part of the UK Ministry of Defence, (“the Authority”) intends to award a Contract to Helmet Integrated Systems Ltd for the procurement of Post Design Services, Spares and repairs for Helmets, Ground Use Headsets, In Ear Communication Devices (IECDs) and Test Equipment for use on air platforms. This Single Source contract will enable continuity of supply and services following the expiry of the existing contract ACComm4/7132 Post Design Services, Spares and repairs for Helmets and amalgamate the Ground Crew Headsets scope of contract 700005439.
The contract will comprise of a Two (2) year contract with a further Two (2) option Years of Twelve months each with an total estimated contract value of £19.43M Inc VAT and is intended to enable continuity of service for both requirements.
In accordance with regulation 4 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019 (SI 2019/697) this procurement falls to be regulated under the provisions of the Defence and Security Public Contracts Regulations 2011 as amended (in particular by SI 2019/697 and SI 2020/1450). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate.
It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 for technical reasons.
The Authority has insufficient intellectual property rights to the modifications to the equipment and is therefore unable to pass the necessary data and information to undertake the requirement to third parties. Only the extant Contractor is the approved Design Organisation (DO) for the articles and owns the Design Rights for the articles which fulfil the requirement. This technical expertise, together with the ownership of the Design Rights, means that no company other than Gentex Europe Ltd, can carry out the activities required in the time frame specified by the Customer. Gentex Europe Ltd hold the necessary Design Approved Organisation Scheme accreditation to meet Airworthiness requirements with Military Aviation Authority (MAA) regulations ensuring continued support of this equipment to the required safely levels.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Lowest price
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 19 Mar 2026, 14:24 GMT
- Last source update
- 19 Mar 2026, 14:24 GMT
- FTS notice number
2026/S 000-025243- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-066f16Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
In accordance with regulation 4 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019 (SI 2019/697) this procurement falls to be regulated under the provisions of the Defence and Security Public Contracts Regulations 2011 as amended (in particular by SI 2019/697 and SI 2020/1450). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate.
It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 for technical reasons.
The Authority has insufficient intellectual property rights to the modifications to the equipment and is therefore unable to pass the necessary data and information to undertake the requirement to third parties. Only the extant Contractor is the approved Design Organisation (DO) for the articles and owns the Design Rights for the articles which fulfil the requirement. This technical expertise, together with the ownership of the Design Rights, means that no company other than Gentex Europe Ltd, can carry out the activities required in the time frame specified by the Customer. Gentex Europe Ltd hold the necessary Design Approved Organisation Scheme accreditation to meet Airworthiness requirements with Military Aviation Authority (MAA) regulations ensuring continued support of this equipment to the required safely levels.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| HELMET INTEGRATED SYSTEMS LTDSubcontracting: declared | £16,194,167 † | — | Awarded |
Contracts
The Provision of Spares, repairs, upgrades and associated equipment for Aircrew Helmets, In-ear Communication devices and Ground Use Headsets · HELMET INTEGRATED SYSTEMS LTD
- Signed
- 19 Mar 2026
- Value
- £16,194,167
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Ministry of DefenceReview body
Bidders & participating suppliers
1 commercial party on the notice- HELMET INTEGRATED SYSTEMS LTD (trading as Gentex Europe)Awarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.