Official UK procurement notice
The Provision of Public Affairs Services
Authority: City of Glasgow College (Education)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe College requires a supplier who can provide Public Affairs services covering the planning, project delivery and evaluation of Public Affairs activity as required by the College who will provide detailed specification for such services.
- Recurrence: The contract will be reviewed 6 months prior to the contract expiry to look at putting a new contract in place.
CPV: Public relations services
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Case Study: 10%
- Staffing: 10%
- Exit Strategy: 10%
- Added Value: 4%
- Fair Work Practices: 2%
- Equality Diversity and Inclusion: 2%
- Presentation: 20%
- price: 40%
- Carbon Emissions, Net Zero by 2040: 2%
Published award criteria (9)
- Case Study: 10
- Staffing: 10
- Exit Strategy: 10
- Added Value: 4
- Fair Work Practices: 2
- Equality Diversity and Inclusion: 2
- Carbon Emissions, Net Zero by 2040: 2
- Presentation: 20
- Price: 40
- Economic & financial standing
Please refer to Part 4 B Economic and Financial Standing of the SPD
The College will use the following ratios to evaluate a bidder's financial status.
Bidders must confirm within their response to the relevant question within the 'Qualification envelope' that as a minimum, 2 out of the 3 ratios can be met and what the value of each ratio is.
Where 2 out of the 3 ratios cannot be met, the College may take the undernoted into consideration when assessing financial viability and the risk to the College, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria. This list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:
Would the bidder have passed the checks if prior year accounts had been used?
Were any of the poor appraisal outcomes 'marginal'?
Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?
Does the bidder have sufficient reserves to sustain losses for a number of years?
Does the bidder have a healthy cash-flow?
Is the bidder profitable enough to finance the interest on its debt?
Is most of the bidder's debt owed to group companies?
Is the bidder's debt due to be repaid over a number of years, and affordable?
Have the bidder's results been adversely affected by ‘one off costs’ and / or ‘one off accounting treatments’?
Do the bidder's auditors (where applicable) consider it to be a ‘going concern’?
Will the bidder provide a Paren…
Minimum: The 3 financial ratios to be evaluated are: Profitability - this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio; Liquidity - this is calculated as current assets less stock and work in progres…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The contract will be reviewed 6 months prior to the contract expiry to look at putting a new contract in place.
- First published
- 26 Sept 2023, 15:13 BST
- Last source update
- 25 Mar 2024, 12:40 GMT
- Award evaluation window
- 15 Jan 2024 – …
- Authority reference
CS/COGC/23/61- FTS notice number
2024/S 000-009592- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0403e5Find a Tender
- Electronic trading
- electronic ordering
Publisher note: In an open tendering procedure prior to any award being made the successful bidder must provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Questionnaire. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. Appendix A – Form of Tender; Appendix B – Freedom of Information; Appendix C – SUSTAIN Supply Chain Code of Conduct; Appendix E – PECOS Supplier Adoption Form; Appendix N – Declaration of Conflict of Interest; Appendix O – Declaration of Non-Involvement of Human Trafficking; Appendix P – Declaration of Non-Involvement of Serious Organised Crime; Appendix Q – Prompt Payment Certificate; In the case of an open tender this information will not be required to be uploaded and submitted with the bid, but will instead be requested by the College following the conclusion of the evaluation of the Qualification, Technical and Commercial Questionnaires and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the Qualification Questionnaire, will invalidate any bid. In this scenario the College will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on, and upon verification will award the contract to this bidder instead. (SC Ref:761938)
How it was run
Official notice- Submission deadline
- 15 Jan 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 90 days from the deadline
- Bids opened
- 15 Jan 2024, 12:00 GMT
Timeline
1 Dec 2023 → 25 Mar 2024 · 4 dates- Next notice expected1 Dec 2023
- Submission deadline15 Jan 2024, 12:00 GMT
- Bids opened15 Jan 2024, 12:00 GMT
- Notice published25 Mar 2024, 12:40 GMT
Notice history
6 events · 3 releases on Find a Tender · since 8 Dec 2023- Published value published: £310,0008 Dec 2023, 14:54 GMT
- Status changed to active8 Dec 2023, 14:54 GMT
- Procurement method changed8 Dec 2023, 14:54 GMT
- Deadline published: 15 Jan 2024, 12:00 GMT8 Dec 2023, 14:54 GMT
- Buyer details updated8 Dec 2023, 14:54 GMT
- Status changed to complete25 Mar 2024, 12:40 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Dram CommunicationsSME | £310,000 † | — | Awarded |
Contracts
Contract 009592-2024-CS/CoGC/23/61-1 · Dram CommunicationsSME
- Signed
- 25 Mar 2024
- Value
- £310,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 3 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Dram CommunicationsAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria