Official UK procurement notice
The provision of planned and reactive maintenance of ventilation and cooling systems, and Air Source Heat Pumps at the University of Leicester
Authority: University of Leicester (Education)
What is being bought
Published requirement descriptionThis opportunity is for planned preventative maintenance and reactive maintenance relating to ventilation and cooling systems and Air Source Heat Pumps (ASHP) to include call out facility. Reactive maintenance is required so that when breakdowns do occur they can be attended to and rectified as effectively as possible. A 24 hour, 7 day, 365 day emergency call out facility is also required as part of this contract. The maximum response time of is 4 hours during and outside of normal working hours.
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CPV: Repair and maintenance services of electrical and mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Technical: 40%
- Community Benefits: 10%
- Experience: 10%
- Commerial: 40%
Published award criteria (4)
- Commerial
- Technical
- Community Benefits
- Experience
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Jul 2025, 12:20 BST
- Last source update
- 17 Oct 2025, 16:05 BST
- Award evaluation window
- Submission end – 30 Sept 2025
- Authority reference
LUV01359- FTS notice number
2025/S 000-039222- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055d8bFind a Tender
How it was run
Official notice- Submission deadline
- 18 Aug 2025, 12:00 BST
- Clarification deadline
- 18 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
11 Jul 2025 → 1 Jan 2026 · 8 dates- Tender notice published11 Jul 2025, 12:20 BST
- Clarification questions by18 Aug 2025, 12:00 BST
- Submission deadline18 Aug 2025, 12:00 BST
- Award decision expected by390 days ago30 Sept 2025, 23:59 BST
- Assessment summaries sent374 days ago17 Oct 2025, 00:00 BST
- Latest notice published374 days ago17 Oct 2025, 16:05 BST
- Standstill ends362 days ago28 Oct 2025, 23:59 GMT
- Contract starts298 days ago1 Jan 2026
Notice history
6 events · 3 releases on Find a Tender · since 11 Jul 2025- Tender notice published11 Jul 2025, 12:20 BSTUK4
- Tender notice published30 Jul 2025, 16:05 BSTUK4
- Deadline moved to 18 Aug 2025, 12:00 BST30 Jul 2025, 16:05 BST+7 days · was 11 Aug 2025, 12:00 BST
- Contract award notice published17 Oct 2025, 16:05 BSTUK6
- Status changed to complete17 Oct 2025, 16:05 BST
- Contract signature expected14 Nov 2025, 23:59 GMTscheduled
Published amendments (1)
The tender deadline has been extended from Monday 11 Aug 2025 at 1200 to Monday 18 Aug 2025 at 1200.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Industrial Refrigeration Services LtdSME1 Jan 2026 – 31 Jul 2029 · up to 31 Jul 2031Extensions: 2 years until 31/07/2031 | £4,900,000 inc. VAT | 16 Oct 2025standstill to 28 Oct 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 6 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Industrial Refrigeration Services LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender