Official UK procurement notice
The Provision of Passenger Transport Management System
Authority: Leicester City Council (Local council)
What is being bought
Published requirement descriptionThe Council would like to invite Suppliers to submit a Tender for selection of a single Supplier to provide a cloud-based system that will support the council in its duty to provide travel assistance to more than 1,500 eligible children, young people and adults each year, including children and young people with Special Educational Needs and Disabilities (SEND), children looked after, care experienced young people and adults receiving social care support.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£833,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70%
- Price: 30%
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 20 Apr 2026, 08:56 BST
- Last source update
- 11 Sept 2026, 17:12 BST
- Award evaluation window
- Submission end – 29 Jun 2026
- Authority reference
1036PCASC- FTS notice number
2026/S 000-035435- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0685d8Find a Tender
- Risks
The Council have considered at an early stage the potential need for in-life contract modifications to incorporate flexibility into the Contract where appropriate and mitigating the risk of potentially unlawful modifications.
There are risks which may jeopardise the satisfactory performance of the Contract but, due to the nature of the risks, are unable to be addressed in the Contract as awarded. Where the relevant, conditions under Schedule 8 of the Act are satisfied, the modification of the Contract to remedy the identified risks would be treated as a permitted contract modification.
The potential risks are additional costs that come as a result of;
As a result of Local Government Reforms (LGR) there may be boundary changes, mergers, or reorganisations which may reshape service delivery models and require the system to support new operating models or data structures that cannot be delivered within the original system scope.
Changes in statutory requirements may necessitate new system functionality that cannot be delivered within the original system scope.
New statutory reporting, safeguarding or compliance obligations may require system redesign or additional modules that cannot be delivered within the original system scope.
The deployment of new corporate platforms (finance, HR, CRM) may create integration requirements that the transport system cannot natively support.
Changes in data governance expectations may require enhancements to system storage, audit trails, or consent management that the existing system cannot accommodate.
Updates to accessibility standards may render parts of the system non‑compliant, requiring interface changes that exceed the original design.
Updates to mobile devices, operating systems, or onboard hardware may cause components of the system or associated apps to become incompatible or unsupported.
These risks cannot be managed as part of the procurement process but if they were to materialise dialogue/negotiation would need to take place and any changes to the contract agreed by formal change control under the contract.
How it was run
Official notice- Submission deadline
- 20 May 2026, 10:00 BST
- Clarification deadline
- 5 May 2026, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the ProContract Due North portal at:procontract.due-north.com/Advert ↗
Tenders may be submitted at any time prior to the closing date and time. Suppliers are strongly advised not to leave submission until the final moments, as uploading completed tender documentation may take a significant amount of time.
The portal will automatically apply a server timestamp (GMT) at the point of submission.
Any Tender submitted after the closing date and time of 10:00am on 20 May 2026 will
not be considered.
Timeline
20 Apr 2026 → 1 Dec 2026 · 8 dates- Tender notice published189 days ago20 Apr 2026, 08:56 BST
- Clarification questions by174 days ago5 May 2026, 10:00 BST
- Submission deadline159 days ago20 May 2026, 10:00 BST
- Award decision expected by119 days ago29 Jun 2026, 23:59 BST
- Assessment summaries sent46 days ago11 Sept 2026, 00:00 BST
- Latest notice published45 days ago11 Sept 2026, 17:12 BST
- Standstill ends34 days ago22 Sept 2026, 23:59 BST
- Today26 Oct 2026
- Contract startsin 35 days1 Dec 2026
Notice history
4 events · 2 releases on Find a Tender · since 20 Apr 2026- Tender notice published20 Apr 2026, 08:56 BSTUK4
- Contract award notice published11 Sept 2026, 17:12 BSTUK6
- Status changed to complete11 Sept 2026, 17:12 BST
- Contract signature expected16 Oct 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ALLOCATE SOFTWARE LTD1 Dec 2026 – 30 Nov 2028 · up to 30 Nov 2036Extensions: Initial term of 2 years with the option to extend to 2+2+2+2 years · Options: During the contract term, the Council may procure the optional requirements set out in the tender documents. Accordingly, the awarded contract value includes these options. The awarded contract value excluding the options is £482,941.80 excluding VAT (£579,530.16 including VAT). Such options are the provision of a driver and parent app, which, if exercised, could increase the contract value by up to £418,520 excluding VAT (£502,224 including VAT) over the 10-year contract term. The awarded contract value does not include any risks identified in the tender documents. | £901,462 | 11 Sept 2026standstill to 22 Sept 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 5 at stage one | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- ALLOCATE SOFTWARE LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender