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Official procurement procedure

Provision of Museums Collections Management System (CMS)

No classification published
Location not published
Official notice
Published value
£135,000
Submission deadline 4 Dec 2025, 09:00 GMT
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Leicester City Council: "Provision of Museums Collections Management System (CMS)". Published status: complete. Published value: £135,000. 1 published lot. Recorded submission deadline: 4 Dec 2025, 09:00 GMT. See the official notice for participation instructions.
Contracting AuthorityLeicester City CouncilScope & CategoriesNot publishedSubmission Window
Closed
4 Dec 2025, 09:00 GMT
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£135,000
Bidder Intelligence · Authority Profile: Leicester City Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Leicester City Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
7.3Bids / Report
7.7% of reports have one bid
Supplier ConcentrationHigh Concentration
Alzheimer's SocietyTop vendor: 66.9% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 121 active published awards; 13 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
Alzheimer's Society2 wins£2,656,114
INTUITIVE THINKING SKILLS LTD1 win£437,125
Personnel Checks t/a Taxi Plus1 win£387,964
Inclusion Healthcare Social Enterprise CIC1 win£282,989
Heads Up Leicester Limited1 win£119,739
Procedure terms
Contracting AuthorityLeicester City Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published4 Jun 2026, 09:50 BST
Last source update4 Jun 2026, 09:50 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-050c9e
What is being bought
Leicester City Council has awarded a contract for the provision of a Museums Collections Management System (CMS) for Leicester Museums and Galleries. The selected cloudbased solution will support the management and tracking of a diverse range of collection objects, including detailed cataloguing, acquisition history, condition reporting, location tracking, loans management, and media attachments. The system provides secure access to collection data, facilitates migration from the existing Mimsy XG platform, and supports compliance with UK Museum Accreditation requirements, including SPECTRUM 5 standards. The solution also delivers advanced search and reporting functionality, together with ongoing support and training services.
What changed
From the official release history
  1. Official notice release published
    4 Jun 2026, 09:50 BST
  2. tender value changed
    2 Jun 2026, 15:43 BST
  3. Status changed to complete
    2 Jun 2026, 15:43 BST
  4. Official notice release published
    2 Jun 2026, 15:43 BST
  5. Submission deadline changed to published date
    2 Jun 2026, 15:43 BST
  6. Published value updated to £135,000
    18 Nov 2025, 16:55 GMT
  7. Status changed to active
    18 Nov 2025, 16:55 GMT
  8. Official notice release published
    18 Nov 2025, 16:55 GMT
  9. Submission deadline changed to 4 Dec 2025, 09:00 GMT
    18 Nov 2025, 16:55 GMT
  10. Status changed to planning
    2 May 2025, 16:25 BST
  11. Official notice release published
    2 May 2025, 16:25 BST
  12. Buyer information updated
    2 May 2025, 16:25 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    4 Jun 2026, 09:50 BST
  2. Submission deadline
    4 Dec 2025, 09:00 GMT
  3. Award active
    Not published · Not published
  4. Contract active
    Signed 28 Apr 2026, 00:00 BST · £94,490
Commercial outcome and competition
Awards
AXIELL ALM LIMITED
Not published · Not published · active
Contracts
The Provision of Museums Collections Management System
£94,490 · signed 28 Apr 2026, 00:00 BST · active
Contract period: 1 Oct 2026, 00:00 BST — 1 Sept 2029, 23:59 BST
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Leicester City Council

Contracting authority GB-PPON-PXRT-5737-VBQD
View buyer profile

  • Leicester City Council
    buyer

    GB-PPON: PXRT-5737-VBQD
    City Hall (4th Floor), Leicester, UKF21, LE1 1FZ, GB
    zhiaw.hama@leicester.gov.uk
    +44 1164543503

  • AXIELL ALM LIMITED
    supplier

    GB-PPON: PZHN-1487-GXZV
    1 Bow Churchyard, London, UKI31, EC4M 9DQ, GB
    malcolm.howitt@axiell.com
    0115 900 8000
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published