Find a TenderAwardedContract details notice

Published 24 Jul 2025, 17:31 BST

Official UK procurement notice

The provision of Maintenance and Minor Developments of AppInterface System

Official notice

Authority: Leicester City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: IT Services & Software (72) Delivery: East Midlands (UKF21)

Published estimate£130,000≈ £65k / year · £156,000 inc. VAT9% below published estimate

Submissions closed 13 Aug 2025awarded 3 Dec 2025

Awarded to EMBER TECHNOLOGY LTD

Contract term 2 yrsends 1 Feb 2028 · up to 1 Feb 2031 with extensions · starts 1 Feb 2026

What is being bought

Published requirement description

The Council currently manages City Highways and Street lighting work using AppInterface, a solution made up of individual applications largely hosted on-premises, with data stored in an SQL database. The Spoils module is an exception, hosted separately as a standalone website for recording waste materials. In line with our cloud first policy, an on-premises solution is no longer acceptable. A new SaaS or cloud solution is required, which may involve adapting and migrating the current system. Meanwhile, the existing on-premises system must be maintained to remain operational and secure. Additionally, integration with the new Highways system, Alloy, via a new API will need to be configured within the AppInterface system.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEPublished value£130,000

Contract period: 1 Feb 2026 – 1 Feb 2028 (2 yrs) · up to 1 Feb 2031 with extensionsValue: £130,000 exc. VAT · £156,000 inc. VAT

Delivery: East MidlandsEligibility: SME eligible

Extensions: The total possible contract duration is (5) five years, which consists of an initial term of (2) two years with the option to extend for up to a further (2) two + (1) one years.

72000000 IT services: consulting, software development, Internet and support

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Please see Appendix A within the tender documents uploaded to the portal.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 70%

Published award criteria (2)

Price: See 'Annex A - Tender Pricing Schedule for the provision of Maintenance and Minor Developments of AppInterface System' document.
Quality: See method statement questions within the 'Tender Response Document - Maintenance and minor developments of AppInterface system' document

Conditions of participation1

Condition of participation
Please see Appendix A within the tender documents uploaded to the portal.

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 24 Jul 2025, 17:31 BST
Last source update: 5 Aug 2026, 11:25 BST
Authority reference: 0939ZHPTED
FTS notice number: 2025/S 000-042959
Latest notice: Contract details notice (UK7)
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: East Midlands (UKF21)
Official registry OCID: ocds-h6vhtk-0565e3 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowed

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 13 Aug 2025, 12:00 BST
Clarification deadline: 4 Aug 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/ ↗

Timeline

24 Jul 2025 → 5 Aug 2026 · 5 dates

Tender notice published
24 Jul 2025, 17:31 BST
Clarification questions by
4 Aug 2025, 12:00 BST
Submission deadline
13 Aug 2025, 12:00 BST
Contract starts264 days ago
1 Feb 2026
Latest notice published78 days ago
5 Aug 2026, 11:25 BST

Notice history

5 events · 3 releases on Find a Tender · since 24 Jul 2025

Tender notice published
24 Jul 2025, 17:31 BST
UK4
Contract award notice published
4 Dec 2025, 09:56 GMT
UK6
Status changed to complete
4 Dec 2025, 09:56 GMT
Contract signature expected
23 Dec 2025, 23:59 GMT
scheduled
Contract details notice published
5 Aug 2026, 11:25 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £118,3001 award exc. VAT

Bids received 12

Contracts signed 1latest 18 Dec 2025

Awarded to	Value	Date	Status
EMBER TECHNOLOGY LTDSMEProvision Of Maintenance And Minor Developments Of AppInterface System1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2031Extensions: The total possible contract duration is (5) five years, which consists of an initial term of (2) two years with the option to extend for up to a further (2) two + (1) one years. · Options: Total contract value excluding call off options:£110,000 (excluding VAT) Total contract value Including call off options: £132,000 (Including VAT) The contract has call off options which the Council may call off during the contract term. This includes the following: - API integration per module - £8,000 (excluding VAT) - API integration per module - £9,600 (Including VAT) Total contract value including the call off options: £118,300 (excluding VAT) Total contract value including the call off options: £141,960 (Including VAT) The Contract Value stated on the this Tender Notice (UK 6 Contract Award Notice) is inclusive of the call off options which may arise during the contractual term.	£118,300	3 Dec 2025	Awarded

Contracts

Software As A Service Subscription Agreement For The Provision Of Maintenance And Minor Developments Of App Interface System For Leicester City Council · EMBER TECHNOLOGY LTDSME
Signed
18 Dec 2025
Value
£118,300
Period
1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2031 with extensions
Status
active
Extensions
The total possible contract duration is (5) five years, which consists of an initial term of (2) two years with the option to extend for up to a further (2) two + (1) one years.
Options
The right to additional purchases while the contract is valid. Total contract value excluding call off options:£110,000 (excluding VAT) Total contract value Including call off options: £132,000 (Including VAT) The contract has call off options which the Council may call off during the contract term. This includes the following: - API integration per module - £8,000 (excluding VAT) - API integration per module - £9,600 (Including VAT) Total contract value including the call off options: £118,300 (excluding VAT) Total contract value including the call off options: £141,960 (Including VAT) The Contract Value stated on the this Tender Notice (UK 6 Contract Award Notice) is inclusive of the call off options which may arise during the contractual term.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
12final-stage tenders	0	0	—

Contracting authority & participating public bodies

Leicester City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXRT-5737-VBQD City Hall (4th Floor), Leicester, East Midlands, LE1 1FZContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Ember Technology LtdAwarded supplierGB-PPON: PBXV-4935-NDVV Saltire Centre, Pentland Park, Glenrothes, Fife, Scotland, KY6 2ALContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender5 Aug 2026, 11:25 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender4 Dec 2025, 09:56 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender24 Jul 2025, 17:31 BST