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Find a TenderCancelledProcurement termination notice
Published 10 Oct 2025, 10:19 BST

Official UK procurement notice

The Provision of Extreme Cold Weather (ECW) Clothing

Official notice

Authority: Ministry of Defence (Central government)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37) Delivery: UK
Published estimate £8,500,000≈ £2.8m / year · £10,200,000 inc. VAT · 1 value update
Submissions closed 18 Aug 2025
Next notice expected 16 Jun 2025
Contract term 3 yrsup to 4 yrs with extensions · starts 8 Sept 2025

What is being bought

Published requirement description

This requirement is for the provision of Extreme Cold Weather (ECW) Clothing for Field Army and Joint Aviation Command. Items required include, but are not limited to, base layers, jackets, trousers, gloves and hats.

Please note, the total contract value of this requirement is made up of the winning tender price and a Limit of Liability to enable similar items to be procured during the period of contract.

  • No preliminary market engagement: Pipeline notice published with expressions of interest received.

CPV: Arctic clothing and equipment

The lotProcurement structure

single lot · value published
Lot #1Lot 1AwardedRenewal 3 yrsSMEPublished value£8,500,000
Contract period: 8 Sept 2025 — 7 Sept 2028 (3 yrs) · up to 4 yrs with extensionsEligibility: SME eligibleDelivery: UK
Value
£8,500,000 exc. VAT · £10,200,000 inc. VAT
Extensions
1 option year, or part thereof, solely at the discretion of the purchasing Authority
37411300 Arctic clothing and equipment

What it takes to win

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored
  • Compliancy against a set of minimum technical specifications
  • Lowest Price
Conditions of participation2
  • Economic & financial standing
    As per PSQ
  • Technical & professional ability
    As per PSQ

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
10 Oct 2025, 10:19 BST
Last source update
10 Oct 2025, 10:19 BST
Award evaluation window
Submission end — 27 Aug 2025, 23:59 BST
Authority reference
714896451
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Arctic clothing and equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-054977 Find a Tender

How it was run

Official notice
Run throughDefence Sourcing Portal ↗Supplier login requiredElectronic submission allowedLanguage: EN
Portal record ↗
Access & registration note: Free · registration requires an NCAGE code — obtain in advance · before you can bid: NCAGE
Submission deadline
18 Aug 2025, 12:00 BST
Clarification deadline
4 Aug 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
All bids must be submitted through the Defence Sourcing Portal (DSP) - contracts.mod.uk/esop/guest/go/opport… ↗

Timeline

10 published dates · Europe/London
  1. Planning notice published
    16 Jun 2025, 15:24 BST
  2. Next notice expected
    16 Jun 2025, 23:59 BST
  3. Tender notice published
    23 Jul 2025, 15:13 BST
  4. Clarification questions by
    4 Aug 2025, 17:00 BST
  5. Submission deadline397 days ago
    18 Aug 2025, 12:00 BST
  6. Award decision expected by387 days ago
    27 Aug 2025, 23:59 BST
  7. Contract starts376 days ago
    8 Sept 2025, 00:00 BST
  8. Assessment summaries sent368 days ago
    16 Sept 2025, 00:00 BST
  9. Standstill ends364 days ago
    19 Sept 2025, 23:59 BST
  10. Latest notice published344 days ago
    10 Oct 2025, 10:19 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded value £8,500,0001 award exc. VAT
Bids received 55 from SMEs
Named bidders 7published on the award notice
Contracts signed 1
Awarded toValueDateStatus
Brigantes Consulting LimitedSME, IlascoSMEjoint award29 Sept 2025 — 25 Sept 2028 · up to 25 Sept 2029Extensions: 1 year or part therof · Options: The option to procure similar items over the duration of the contract, subject to budgetary approval.Amended: Revision of Contract Award Decision£8,500,00016 Sept 2025Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders50—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Notice history

15 events · 5 releases on Find a Tender · since 16 Jun 2025
  1. Procurement termination notice published
    10 Oct 2025, 10:19 BSTUK12
  2. Status changed
    10 Oct 2025, 10:19 BST
  3. Procurement method changed
    10 Oct 2025, 10:19 BST
  4. Buyer details updated
    10 Oct 2025, 10:19 BST
  5. Contract signature expected
    26 Sept 2025, 23:59 BSTscheduled
  6. Contract award notice published
    16 Sept 2025, 15:21 BSTUK6
  7. Contract award notice published
    10 Sept 2025, 16:45 BSTUK6
  8. Published value updated
    10 Sept 2025, 16:45 BSTwas £8,500,000
  9. Status changed to complete
    10 Sept 2025, 16:45 BST
  10. Deadline withdrawn
    10 Sept 2025, 16:45 BST
  11. Tender notice published
    23 Jul 2025, 15:13 BSTUK4
  12. Status changed to active
    23 Jul 2025, 15:13 BST
  13. Procurement method changed
    23 Jul 2025, 15:13 BST
  14. Deadline published: 18 Aug 2025, 12:00 BST
    23 Jul 2025, 15:13 BST
  15. Pipeline notice published
    16 Jun 2025, 15:24 BSTUK1
Routine re-releases (5)
  • 2025-07: 1 release · 23 Jul 2025
  • 2025-06: 1 release · 16 Jun 2025

Contracting authority & participating public bodies

Ministry of Defence

Contracting authorityPublic authority - central government GB-PPON: PHVX-4316-ZVGZ Monxton Road, Andover, South East, SP11 8HJ [email protected]
View buyer profile →

Bidders & participating suppliers

5 commercial parties on the notice · 1 awarded

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

  • Conflict of interest declarationtenderConflict of interest declarationNot published

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender