Find a TenderAwardedContract details notice

Published 29 Apr 2025, 18:34 BST

Official UK procurement notice

The provision of Custody Healthcare

Official notice

Authority: The Police, Fire and Crime Commissioner for Northamptonshire (Police & fire)

ServicesCompetitive flexible procedureAbove thresholdLight touch regimeAccelerated

Sectors: Health & Social Care (85) Delivery: East Midlands (UKF24)

Published estimate£6,007,763≈ £2.0m / year · £7,209,316 inc. VAT

Submissions closed 13 May 2025awarded 11 Aug 2025

Awarded to HCRG Medical Services2 awards

Contract term 3 yrsends 31 Aug 2028 · up to 31 Aug 2030 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

The provision of Custody Healthcare services for Northamptonshire Police. The services will cover the two main custody sites and any other sites required. The Authority is seeking a single provider for a period of 3+1+1 years.

The authority expects to re-tender this requirement around 3 Apr 2028, 23:59 BST.
How the procedure runs: This tender is being run as a Competitive Flexible Procedure under Section 20 (2) of the Act using the Light Touch Regime (Section 9 of the Act). The most advantageous submission will be identified through a 5 stage tender: 1) Stage 1- Participation Stage- request to participate, PSQ and Conditions of Participation. These are pass/fail and all suppliers who pass shall proceed onto the next stage 2) Stage 2- Tender Stage 1 (Quality and Pricing). This stage is a desktop paper evaluation of quality-70% and pricing-30% (shared for transparency from beginning of tender). Following assessment as detailed in the tender documents the top 3 highest scoring suppliers, who pass Gateway questions and pass the quality threshold, will be selected to move to the next stage. 3) Stage 3- Tender Stage 2 (Scenarios) These are practical scenarios and will assess the suppliers experience and skill of reacting to medical scenarios. These are scored out of 100% The top 2 scoring bidders shall be invited to the next stage. 4) Stage 4- Tender Stage 3 (Presentations). The top two bidders shall be invited to undertake a presentation on a topic notified at the conclusion of Stage 3. This will be assessed and scored in accordance with tender documents. 5) Stage 5- Tender Stage 4- BAFO and negotiation. The Authority will enter negotiation stage around elements of the top two scoring bids and following conclusion will accept a BAFO for final assessment prior to award. To determine the most advantageous tender the scores for the three tender stages will be captured and the following calculations shall be undertaken: • Tender Stage 1- Score (Technical and Pricing) shall be multiplied by 0.6 (60%) • Tender Stage 2- Score (Scenario) shall be multiplied by 0.3 (30%) • Tender Stage 3- Score (Presentations) shall be multiplied by 0.1 (10%) It is noted that the BAFO from Stage 5 will be used to replace pricing from Stage 1 if revised pricing is submitted. In accordance with Reg 54 (3) a the participation stage timeline is reduced and in accordance with Reg 54 (4) the tendering period is also reduced. The Contracting Authority reserves the right to amend or not undertake a Stage. The Authority reserves the right to bring an additional Bidder through to Stage 3- Tender Stage 2 and/or Stage 4- Tender Stage 3 if there is a tie in scores or a 1% difference in scores.

CPV: Health services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£6,007,763

Contract period: 1 Sept 2025 – 31 Aug 2028 (3 yrs) · up to 31 Aug 2030 with extensionsValue: £6,007,763 exc. VAT · £7,209,316 inc. VAT

Delivery: East Midlands

Extensions: 2 x 1 year extensions. Published value includes extension years

85100000 Health services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (2)

Stage 2 Quality: 70%
Stage 2 Pricing: 30%

Published award criteria (2)

Stage 2 Quality: Weighted at 70%
Stage 2 Pricing: Stage 2 pricing at 30%

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Light touch regime
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 3 Apr 2028
First published: 29 Apr 2025, 18:34 BST
Last source update: 11 Dec 2025, 13:00 GMT
Award evaluation window: Submission end – 30 Jul 2025
Authority reference: C0138
FTS notice number: 2025/S 000-017770
Accelerated: Light touch contract
Latest notice: Contract details notice (UK7)
Classification (CPV): Health services
Delivery area: East Midlands (UKF24)
Official registry OCID: ocds-h6vhtk-05099c Find a Tender

How it runs

This tender is being run as a Competitive Flexible Procedure under Section 20 (2) of the Act using the Light Touch Regime (Section 9 of the Act). The most advantageous submission will be identified through a 5 stage tender: 1) Stage 1- Participation Stage- request to participate, PSQ and Conditions of Participation. These are pass/fail and all suppliers who pass shall proceed onto the next stage 2) Stage 2- Tender Stage 1 (Quality and Pricing). This stage is a desktop paper evaluation of quality-70% and pricing-30% (shared for transparency from beginning of tender). Following assessment as detailed in the tender documents the top 3 highest scoring suppliers, who pass Gateway questions and pass the quality threshold, will be selected to move to the next stage. 3) Stage 3- Tender Stage 2 (Scenarios) These are practical scenarios and will assess the suppliers experience and skill of reacting to medical scenarios. These are scored out of 100% The top 2 scoring bidders shall be invited to the next stage. 4) Stage 4- Tender Stage 3 (Presentations). The top two bidders shall be invited to undertake a presentation on a topic notified at the conclusion of Stage 3. This will be assessed and scored in accordance with tender documents. 5) Stage 5- Tender Stage 4- BAFO and negotiation. The Authority will enter negotiation stage around elements of the top two scoring bids and following conclusion will accept a BAFO for final assessment prior to award. To determine the most advantageous tender the scores for the three tender stages will be captured and the following calculations shall be undertaken:

Tender Stage 1- Score (Technical and Pricing) shall be multiplied by 0.6 (60%)
Tender Stage 2- Score (Scenario) shall be multiplied by 0.3 (30%)
Tender Stage 3- Score (Presentations) shall be multiplied by 0.1 (10%) It is noted that the BAFO from Stage 5 will be used to replace pricing from Stage 1 if revised pricing is submitted. In accordance with Reg 54 (3) a the participation stage timeline is reduced and in accordance with Reg 54 (4) the tendering period is also reduced. The Contracting Authority reserves the right to amend or not undertake a Stage. The Authority reserves the right to bring an additional Bidder through to Stage 3- Tender Stage 2 and/or Stage 4- Tender Stage 3 if there is a tie in scores or a 1% difference in scores.

Review and risk notes

Risks: 1)Legislation and guidance associated with this contract may change during the term 2) Custody sites, volumes and requirements may vary during the term due to change in demographic, criminal offence trends

How it was run

Official notice

Run through: portal not identified

Electronic submission allowedLanguage: EN

Requests to participate (first stage): 13 May 2025, 12:00 BST
Submission deadline: 13 May 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Bidders should submit via the Atamis Tendering Portal Stage 1 information by the participation deadline. northamptonshire-opfcc.my.site.com/s/Welcome ↗

Timeline

29 Apr 2025 → 11 Dec 2025 · 6 dates

Tender notice published
29 Apr 2025, 18:34 BST
Submission deadline
13 May 2025, 12:00 BST
Award decision expected by
30 Jul 2025, 23:59 BST
Assessment summaries sent
15 Aug 2025, 00:00 BST
Contract starts
1 Sept 2025, 00:00 BST
Latest notice published310 days ago
11 Dec 2025, 13:00 GMT

Notice history

5 events · 3 releases on Find a Tender · since 29 Apr 2025

Tender notice published
29 Apr 2025, 18:34 BST
UK4
Contract award notice published
28 Aug 2025, 15:45 BST
UK6
Status changed to complete
28 Aug 2025, 15:45 BST
Contract signature expected
9 Sept 2025, 23:59 BST
scheduled
Contract details notice published
11 Dec 2025, 13:00 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £5,904,9381 award exc. VAT

Bids received 1

Named bidders 1published on the award notice

Contracts signed 1latest 15 Sept 2025

Awarded to	Value	Date	Status
HCRG Medical Services3 Nov 2025 – 2 Nov 2028 · up to 2 Nov 2030Extensions: 2 x12 month extensions. Value includes the extension year as whole term costs	£5,904,938	11 Aug 2025	Awarded
HCRG Medical Services	—	—	Awarded

Contracts

The Provision of Custody Healthcare Services · HCRG Medical Services
Signed
15 Sept 2025
Value
£5,904,938
Period
1 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2030 with extensions
Status
active
Extensions
Two 12 Month extension options available
Options
Two 12 Month extension options available
1 agreed KPI: Under Procurement Act 2023, Section 52(6)(d) as this is a Light Touch Contract, KPI reporting does not apply.
- Under Procurement Act 2023, Section 52(6)(d) as this is a Light Touch Contract, KPI reporting does not apply.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	0	0	—

Who bid

wonHCRG Medical Services · East Midlands

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

The Police, Fire and Crime Commissioner for Northamptonshire

Contracting authorityPublic authority - sub-central government GB-PPON: PQZB-4253-GCQD Darby House ,Darby Close ,Park Farm Industrial Estate, Wellingborough, East Midlands, NN8 6GSContact name, email

Bidders & participating suppliers

1 commercial party on the notice

HCRG Medical ServicesAwarded supplierGB-PPON: PJVJ-2536-QLJD 80 Mount Street, Nottingham, East Midlands, NG1 6HHContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender11 Dec 2025, 13:00 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender28 Aug 2025, 15:45 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender29 Apr 2025, 18:34 BST