Official UK procurement notice
The Provision of Clinical Coders
Procurement agent: Cardiff and Vale University Health Board·On behalf of: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
What is being bought
Published requirement descriptionClinical Coders within the Clinical Diagnostics & Therapies (CD&T) area of Cardiff and Vale University Health Board undertake a complex role of abstracting and analysing complex clinical information from a patient’s health record, including electronic discharge summaries, nursing notes and diagnostic tests including imaging, to assign classification codes. The importance of accurate data is widely recognised across the NHS.
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 19 Mar 2025, 14:39 GMT
- Last source update
- 19 Mar 2025, 14:39 GMT
- Authority reference
CAV STA (2024-2025) 126- FTS notice number
2025/S 000-010176- Latest notice
- Transparency notice (UK5)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ef20Find a Tender
- Why no open competition
- Additional Repeat Extension Partial Replacement
- Published justification
The Health Board has engaged multiple agencies to deliver this work following unsuccessful recruitment campaigns. The incumbent
agency provides the Health Board with clinical coders who have the required skillset and have proven to provide a consistent work quality
assurance level. The coders have been trained and are able to continue to deliver this work within this financial year. No other agency has
been able to provide the high numbers of clinical coders, experience and consistent delivery in work quality.
- Risks
Unexpected increase of patient admittances could lead the additional workload and therefore an increase to the current contract value. The contract value is sufficient for 15 hours per week from each clinical coder for 6 month contractual increment and 6 month contract extension.
Notice history
2 events · 1 release on Find a Tender · since 19 Mar 2025- Transparency notice published19 Mar 2025, 14:39 GMTUK5
- Contract signature expected31 Mar 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Placing Talent Limited1 Apr 2025 – 30 Sept 2025 · up to 31 Mar 2026Extensions: If the current recruitments challenges persist and the Health Board are unable to appoint permanently, the Health Board will consider the extension option. | £268,761 | — | Standstill |
Contracting authority & participating public bodies
2 public bodies on the noticeClients of the procurement agent
Bidders & participating suppliers
1 commercial party on the notice- QCI (UK) LIMITEDAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Transparency notice Transparency notice on Find a Tender