Official UK procurement notice
The Provision of Catering for Planned Events Covering South Wales and Gwent Police Forces
Authority: The Police and Crime Commissioner for Gwent (Police & fire)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionThe Police and Crime Commissioners for Gwent and South Wales have a requirement for the provision for catering for planned and unplanned events and invite catering organisations to tender.
Planned operational events are scheduled and organised in advance. The majority of events requiring catering take place at weekends and/or public holidays and examples are football matches, other sporting events, royal visits, demonstrations, concerts, marches, etc. A number of unplanned major incidents are also likely throughout the force areas during the Contract Period. The number of such events are unpredictable and unknown and may occur at short notice. The catering will take the form of producing and delivering packed lunches to the police officers and staff on duty at such events. Further details are included in the tender documentation.
The Service requirements are split into two geographical lots:
Lot 1 Provision of Catering for Planned Events for South Wales Police Force
Lot 2 Provision of Catering for Planned Events for Gwent Police Force
You are able to bid for lots 1 or 2 or both lots. You will need to indicate which lot(s) you are bidding for when you complete your response using eTenderwales.
- Recurrence: Before expiry of contract
CPV: Food, beverages, tobacco and related products · Miscellaneous food products · Processed food products · Restaurant and food-serving services
How this framework works
From the published notice- Places
- up to 1 suppliers · 3 bids on the busiest of 2 lots (3.0 per place) · 2 appointed (full)
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Provision of Catering Services for Planned Events for South Wales Police AreaCancelledRenewal
The provision of catering for planned events covering the South Wales Police Force geographical area. The duration of the contract is for twenty four months, with options to extend for a further two twelve month periods.
Lot #2Provision of Catering Services for Planned Events for Gwent Police AreaCancelledRenewal
The provision of catering for planned events for the Gwent Police Force geographical area. The duration of the contract is for three years, with an option to extend for a further twelve month period.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical Questions: 40%
- Food Samples: 10%
- price: 50%
Published award criteria (3)
- Technical Questions: 40
- Food Samples: 10
- Price: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “The Provision of Catering for Planned Events Covering South Wales and…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Before expiry of contract
- First published
- 12 Apr 2021, 09:05 BST
- Last source update
- 2 Mar 2022, 17:23 GMT
- Award evaluation window
- 28 May 2021 – …
- Authority reference
File 1514- FTS notice number
2022/S 000-005766- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a4cbFind a Tender
- Performance terms
Please see the tender documents and information included in eTenderwales.
Publisher note: All information must be obtained via the eTenderwales web Portal. All communication must be made via the eTenderwales web portal. REF: itt_85315. You can tender for Lot 1,Lot 2 or both lots. Contact is not to be made directly to the procurement department or Commissioners staff any clarification questions shall be submitted via eTednerwales. The buyer considers that this contract is suitable for consortia. (WA Ref:115107)
How it was run
Official notice- Appointment period ends
- 21 May 2021, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bids opened
- 28 May 2021, 14:00 BST
Timeline
21 May 2021 → 2 Mar 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown21 May 2021, 14:00 BST
- Bids opened28 May 2021, 14:00 BST
- Notice published2 Mar 2022, 17:23 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete2 Mar 2022, 17:23 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Provision of Catering Services for Planned Events for Gwent Police Area
- Signed
- 11 Jan 2022
- Value
- £44,164
- Status
- active
Provision of Catering Services for Planned Events for South Wales Police Area
- Signed
- 15 Nov 2021
- Value
- £337,389
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Provision of Catering Services for Planned Events for South Wales Police Area | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 2 · Provision of Catering Services for Planned Events for Gwent Police Area | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Police and Crime Commissioner for South WalesContracting authority
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Napier CateringFramework contractor
- Owen CateringFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria