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Published 5 Dec 2025, 13:22 GMT

Official UK procurement notice

The provision of a Treasury Management System

Official notice

Authority: Leicester City Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£60,000≈ £12k / year · £72,000 inc. VAT
Submissions closed 5 Jan 2026
Contract term 5 yrsends 31 Mar 2031 · up to 31 Mar 2036 with extensions · starts 1 Apr 2026
Notice summaryFrom the published notice

Leicester City Council requires a new cloud-hosted Treasury Management System to replace its current platform. The system must enable the banking and income management team to record and manage all lending and borrowing contracts, calculate expected interest payments, monitor cash flow across multiple bank accounts, and flag upcoming payments or potential cash flow issues. The system must provide strong security, detailed audit logs, disaster recovery measures, and GDPR compliance. The provider will be responsible for installation, configuration, and data migration, ensuring the system is fully tested and accepted before go-live. Training must be delivered to all relevant staff, and ongoing maintenance and support will be required for a multi-year contract with extension options.

What is being bought

Published requirement description

Leicester City Council requires a new cloud-hosted Treasury Management System to replace its current platform. The system must enable the banking and income management team to record and manage all lending and borrowing contracts, calculate expected interest payments, monitor cash flow across multiple bank accounts, and flag upcoming payments or potential cash flow issues. It should support importing daily bank transactions from CSV/Excel, maintain master data for counterparties and intermediaries, store general ledger codes, and allow configuration of income and expenditure types. A comprehensive reporting suite is essential, including daily lending and borrowing summaries, cash flow reports, general ledger updates, statutory returns, and ad hoc analysis. The system must provide strong security, detailed audit logs, disaster recovery measures, and GDPR compliance. The provider will be responsible for installation, configuration, and data migration, ensuring the system is fully tested and accepted before go-live. Training must be delivered to all relevant staff, and ongoing maintenance and support will be required for a multi-year contract with extension options.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 yrsSMEPublished value£60,000
Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2036 with extensionsValue: £60,000 exc. VAT · £72,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: The contract includes options in the form of supplementary pricing. Tenderers are invited to provide additional or optional services beyond the Council’s core requirements, including scalable licence purchases. This allows the Council to procure extra administrative licences in multiple quantities as needed during the contract term. · The total possible contract duration is (10) five years. This consists of an initial term of (5) five years with the option to extend for up to a further (3) three + (2) two years.
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Please see Annex A within the tender documents uploaded to the portal.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Quality: 80%
  • Pricing: 20%
Published award criteria (2)
  • Quality: See the Method Statement questions and Functional Supporting Evidence questions within the 'TMS - RFQ Response document ' document.
  • Pricing : See 'Annex A Quotation Pricing Schedule Treasury Management System' document.
Conditions of participation1
  • Condition of participation

    Please see Annex A within the tender documents uploaded to the portal.

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
5 Dec 2025, 13:22 GMT
Last source update
5 Dec 2025, 13:22 GMT
Authority reference
1051ZHFIN
FTS notice number
2025/S 000-080155
Latest notice
Tender notice (UK4)
Classification (CPV)
Software package and information systems
Delivery area
East Midlands (UKF21)
Official registry OCID
ocds-h6vhtk-05efaf Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
5 Jan 2026, 12:00 GMT
Clarification deadline
11 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

5 Dec 2025 → 1 Apr 2026 · 4 dates
  1. Tender notice published333 days ago
    5 Dec 2025, 13:22 GMT
  2. Clarification questions by327 days ago
    11 Dec 2025, 12:00 GMT
  3. Submission deadline302 days ago
    5 Jan 2026, 12:00 GMT
  4. Contract starts217 days ago
    1 Apr 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    5 Dec 2025, 13:22 GMT
    UK4

Contracting authority & participating public bodies

Leicester City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXRT-5737-VBQD City Hall (4th Floor), Leicester, East Midlands, LE1 1FZContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender