Find a TenderAwarded

Published 31 Jul 2024, 14:43 BST

Official UK procurement notice

The Provision of a Risk Management System

Official notice

Authority: Development Bank of Wales (Central government)

ServicesOpen procedureSME suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Wales (UKL)

Published estimate£300,000exc. VAT

Submissions closed 6 Sept 2024awarded 3 Dec 2024

Awarded to Corporate Governance Risk2 awards

What is being bought

Published requirement description

DBW is looking for an off the shelf Enterprise Risk Management solution that supports the full lifecycle of risk management from identification of risks and controls to self-assessment, second line testing and following up on actions.

CPV: Industry specific software package · Information technology services · Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1DBW was seeking a supplier to provide a risk management system to the DBW GroupAwardedRenewalPublished value£300,000

Delivery: Wales

Extensions: DBW has the option to extend the contract for two further periods of 36 months each.Variant bids: not allowed

48000000 Software package and information systems 48100000 Industry specific software package

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (10)

Functional Requirements: 15%
Reporting: 5%
User Accessibility and Experience: 5%
Future Configuration: 5%
Implementation and Delivery: 10%
Training: 2.5%
Service Management and Support: 10%
Optional Functional Requirements, added value and innovation: 2.5%
Service Levels and Key Performance Indicators: 5%
price: 40%

Published award criteria (10)

Functional Requirements: 15
Reporting: 5
User Accessibility and Experience: 5
Future Configuration: 5
Implementation and Delivery: 10
Training: 2.5
Service Management and Support: 10
Optional Functional Requirements, added value and innovation: 2.5
Service Levels and Key Performance Indicators: 5
Price: 40

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 31 Jul 2024, 14:43 BST
Last source update: 22 Jan 2025, 15:28 GMT
Award evaluation window: 6 Sept 2024 – …
Authority reference: DBW00043.00
FTS notice number: 2025/S 000-002249
Classification (CPV): Industry specific software packageInformation technology servicesSoftware package and information systems
Delivery area: Wales (UKL)
Official registry OCID: ocds-h6vhtk-04865e Find a Tender

Publisher note: The increase in value is due to the modifications/upgrades/increase in modules over the contract period. (WA Ref:147566)

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredLanguage: EN, CY

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗

Submission deadline: 6 Sept 2024, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en, cy
Bid validity: 90 days from the deadline
Bids opened: 6 Sept 2024, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

6 Sept 2024 → 22 Jan 2025 · 3 dates

Submission deadline
6 Sept 2024, 12:00 BST
Bids opened
6 Sept 2024, 12:00 BST
Notice published
22 Jan 2025, 15:28 GMT

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
4 Dec 2024, 09:41 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £600,0001 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 1913 from SMEs

Contracts signed 2latest 3 Dec 2024

Awarded to	Value	Date	Status
Corporate Governance RiskSME	£600,000 †	—	Awarded
Corporate Governance RiskSME	£291,147 †same award published again · counted once	—	Awarded

Contracts

The Provision of a Risk Management System · Corporate Governance RiskSME
Signed
3 Dec 2024
Value
£600,000
Status
active
- Change The increase in value is due to modifications/upgrades/increase in modules over the contract period., Need for additional works, services or supplies by the original contractor/concessionaire: The modules and upgrades formed part of the tender documentation.
- Change The increase in value is due to modifications/upgrades/increase in modules over the contract period., Need for additional works, services or supplies by the original contractor/concessionaire: The modules and upgrades formed part of the tender documentation.
Contract 038995-2024-DBW00043-1 · Corporate Governance RiskSME
Signed
3 Dec 1987
Value
£291,147
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
19bids · 19 electronic · 19 from abroad	13	—	—

Contracting authority & participating public bodies

Development Bank of Wales

Contracting authorityCentral GovernmentBody governed by public lawEconomic affairs 1 Capital Quarter Tyndall Street, Cardiff, Wales, CF10 4BZContact email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Corporate Governance RiskAwarded supplier 1 Toomers Wharf, Canal Walk, Newbury, UK, RG141DY

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria