Find a TenderAwarded
Published 14 Sept 2021, 16:25 BST

Official UK procurement notice

The Provision of a Learning Experience Platform for City of Glasgow College

Official notice

Authority: City of Glasgow College (Education)

GoodsOpen procedure
Published estimate£250,000exc. VAT
Submissions closed 19 Oct 2021awarded 30 Jun 2022
Awarded to CORNERSTONE ONDEMAND LIMITED

What is being bought

Published requirement description

City of Glasgow College is looking to procure a Learning Experience Platform (LXP). The purpose of this project is to purchase a platform, which can provide cutting-edge, blended learning opportunities for employees, which are accessible anywhere, anytime and on any device. The LXP must have robust record storage capability and features for tracking, profiling and reporting on individual and group learning. It must also provide booking functionality for in-person and virtual learning arrangements. This project will support the operational and strategic objectives of City of Glasgow College through Organisational Development activities. The project will enable the Organisational Development team to ‘Let Learning Flourish’ through inspiring, innovative and excellent learning opportunities for all employees, hosted on a purpose-built platform. The LXP will provide an engaging learning space and support City of Glasgow College on its continuous improvement journey.

  • Recurrence: Following the lifespan of this contract (including extensions), this tender opportunity will become available again in 2027.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland · 190 Cathedral St, Glasgow, G4 0RF
Extensions: Option to extend for up to 3 x 12 months at the end of the initial 36 month periodVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Technical Matrix: 50%
  • price: 50%
Published award criteria (2)
  • Technical Matrix: 50
  • Price: 50
Conditions of participation1
  • Economic & financial standing

    Please refer to Part 4 B Economic and Financial Standing of the SPD

    The College will use the following ratios to evaluate a bidder's financial status.

    Bidders must confirm within their response to the relevant question within the 'Qualification envelope' that as a minimum, 2 out of the 3 ratios can be met and what the value of each ratio is.

    The 3 ratios to be evaluated are:

    Profitability - this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;

    Liquidity - this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to 'one' then it is a pass for this ratio;

    Gearing - this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.

    Where 2 out of the 3 ratios cannot be met, the College may take the undernoted into consideration when assessing financial viability and the risk to the College, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria. This list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:

    Would the bidder have passed the checks if prior year accounts had been used?

    Were any of the poor appraisal outcomes 'marginal'?

    Does the bidder operate in a mar…

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · Following the lifespan of this contract (including extensions), this tender opportunity will become available again in 2027.

First published
14 Sept 2021, 16:25 BST
Last source update
12 Dec 2022, 16:13 GMT
Award evaluation window
22 Oct 2021 – …
Authority reference
CS/CoGC/22/13
FTS notice number
2022/S 000-035109
Classification (CPV)
Software package and information systems
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-02e0b0 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Declarations and Certificates: In an open tendering procedure prior to any award being made the successful bidder must provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Questionnaire. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. Schedule A – Instructions and Information for Completion; Schedule B – Scope of Requirement; Schedule C – Contract Management; Schedule D – Evaluation of Tender; Appendix A – Form of Tender; Appendix B – Freedom of Information; Appendix C – SUSTAIN Supply Chain Code of Conduct; Appendix D – CoGC Terms and Conditions; Appendix E – PECOS Supplier Adoption Form; Appendix F – Pricing Schedule/Supplier Response Form; Appendix G- GDPR Assurance Assessment; Appendix H – Not Used; Appendix I – CoGC Brand Guidelines; Appendix J – Not Used; Appendix K – Response Guidance – Equality, Diversity & Inclusion; Appendix L – Community Benefits Examples; Appendix M – Not Used; Appendix N – KPI Supplier Scorecard; Appendix O – Not Used; Appendix P – Not Used; Appendix W – LXP Sandbox User Names; Appendix X – LXP Project Plan Expectation; Appendix Y – LXP Sandbox User Test Plan; Appendix Z – LXP Specification Matrix; In the case of an open tender this information will not be required to be uploaded and submitted with the bid, but will instead be requested by the College following the conclusion of the evaluation of the Qualification, Technical and Commercial Questionnaires and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the Qualification Questionnaire, will invalidate any bid. In this scenario the College will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on, and upon verification will award the contract to this bidder instead. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is [project_19661]. For more information see: https://www.publictendersscotland.publiccontractsscotland.gov.uk/ (SC Ref:716623)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/ ↗

Submission deadline
19 Oct 2021, 17:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
22 Oct 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

19 Oct 2021 → 12 Dec 2022 · 3 dates
  1. Submission deadline
    19 Oct 2021, 17:00 BST
  2. Bids opened
    22 Oct 2021, 12:00 BST
  3. Notice published
    12 Dec 2022, 16:13 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    12 Dec 2022, 16:13 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £250,0001 contract exc. VAT
Bids received 3
Contracts signed 1latest 30 Jun 2022
Awarded toValueDateStatus
CORNERSTONE ONDEMAND LIMITED£250,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 0 electronic · 3 from abroad0——

Contracting authority & participating public bodies

City of Glasgow College

Contracting authorityEducationBody governed by public lawEducation 190 Cathedral Street, Glasgow, Scotland, G4 0RFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff Court and Justice of the Peace CourtReview body GlasgowContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria