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ClosedFind a Tender · UK4

The Mercian Trust Outsourced Payroll Service and HR and Payroll System

Buyer: The Mercian Trust →

View official notice ↗Official source

BuyerThe Mercian Trust
StatusClosed
Deadline26 Aug 2026
Value£400,000
Published10 Jul 2026

What is being bought

The Trust is procuring a fully integrated solution comprising both a cloud-based HR and Payroll software system (HRIS) and a fully outsourced payroll service, delivered by a single supplier.

Delivery location

UK, GB

Categories

Personnel and payroll services 79631000

Lot details

Lot 1

No lot description published.

Statusactive
Value£400,000
Contract periodFrom 1 Apr 2027 to 31 Mar 2030
SME suitabilitySuitable for SMEs

Award criteria
Price — Price (40%)
Social Value Additional / Value-Added Functionality — Social Value Additional / Value-Added Functionality (10%)
Customer Requirements — Customer Requirements (50%)

What is included

ItemCategoryQuantity
1Personnel and payroll servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 79. The category anchor is Personnel and payroll services (79631000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 7913,7414 median · 30.9 average (5,804 of 13,741 with a bid count)3.2 average (6,509 of 13,741 with named award suppliers)1 comparable price pairs
Same buyer0Not publishedNot publishedNot published
Delivery region: UK3,8144 median · 60.1 average (1,524 of 3,814 with a bid count)5.1 average (1,811 of 3,814 with named award suppliers)Not published
Similar published value (0.5×–2×)1,2134 median · 6.8 average (25 of 1,213 with a bid count)1.2 average (25 of 1,213 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyallowed
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-06c830
Latest release ID065008-2026
Latest release timestampFri Jul 10 2026 09:12:03 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/065008-2026
Tender statusactive
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdYes
Legal basis2023/54
Tender period: startNot published
Tender period: end2026-08-26T12:00:00+01:00
Expression of interest deadlineNot published
Enquiry deadline2026-07-24T12:00:00+01:00
Award period: startNot published
Award period: end2027-04-01T23:59:59+01:00
Submission method detailsTo access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.
Submission languagesen
Electronic catalogue policyNot published
Total tender value£400,000
Tender lots in source1
Tender items in source1
Tender documents in source2
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
10 Jul 2026tender065008-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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  "id": "065008-2026",
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    "tender"
  ],
  "date": "2026-07-10T10:12:03+01:00",
  "ocid": "ocds-h6vhtk-06c830",
  "buyer": {
    "id": "GB-PPON-PZVG-9173-WNQP",
    "name": "The Mercian Trust"
  },
  "tender": {
    "id": "CA18209",
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      {
        "id": "1",
        "value": {
          "amount": 400000,
          "currency": "GBP",
          "amountGross": 480000
        },
        "status": "active",
        "renewal": {
          "description": "Extensions allowed: Yes (2 x 12 months)"
        },
        "hasRenewal": true,
        "description": null,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
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              "name": "Price",
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              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
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              ],
              "description": "Price"
            },
            {
              "name": "Social Value Additional / Value-Added Functionality",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Social Value Additional / Value-Added Functionality"
            },
            {
              "name": "Customer Requirements ",
              "type": "quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "description": "Customer Requirements "
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
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              "type": "economic",
              "description": "In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the  'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience.  Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process."
            },
            {
              "type": "technical",
              "description": "In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the  'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience.  Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process."
            }
          ]
        }
      }
    ],
    "items": [
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        "id": "1",
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        "additionalClassifications": [
          {
            "id": "79631000",
            "scheme": "CPV",
            "description": "Personnel and payroll services"
          }
        ]
      }
    ],
    "title": "The Mercian Trust Outsourced Payroll Service and HR and Payroll System ",
    "value": {
      "amount": 400000,
      "currency": "GBP",
      "amountGross": 480000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "065008-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/065008-2026",
        "format": "text/html",
        "noticeType": "UK4",
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      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2027-04-01T23:59:59+01:00"
    },
    "description": "The Trust is procuring a fully integrated solution comprising both a cloud-based HR and Payroll software system (HRIS) and a fully outsourced payroll service, delivered by a single supplier.",
    "tenderPeriod": {
      "endDate": "2026-08-26T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-07-24T12:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.",
    "procurementMethodDetails": "Open procedure"
  },
  "buyerID": [],
  "parties": [
    {
      "id": "GB-PPON-PZVG-9173-WNQP",
      "name": "The Mercian Trust",
      "roles": [
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      ],
      "address": {
        "region": "UKG38",
        "country": "GB",
        "locality": "Walsall",
        "postalCode": "WS1 2PG",
        "countryName": "United Kingdom",
        "streetAddress": "Sutton Road"
      },
      "details": {
        "classifications": [
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      },
      "identifier": {
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        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "info@themerciantrust.org",
        "telephone": "01922 211388"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
Complete JSON history (1 releases)
10 Jul 2026 · 065008-2026 · tender
{
  "id": "065008-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-07-10T10:12:03+01:00",
  "ocid": "ocds-h6vhtk-06c830",
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    "id": "GB-PPON-PZVG-9173-WNQP",
    "name": "The Mercian Trust"
  },
  "tender": {
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        "value": {
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          "currency": "GBP",
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        },
        "status": "active",
        "renewal": {
          "description": "Extensions allowed: Yes (2 x 12 months)"
        },
        "hasRenewal": true,
        "description": null,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
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              ],
              "description": "Price"
            },
            {
              "name": "Social Value Additional / Value-Added Functionality",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Social Value Additional / Value-Added Functionality"
            },
            {
              "name": "Customer Requirements ",
              "type": "quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "description": "Customer Requirements "
            }
          ]
        },
        "contractPeriod": {
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          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
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            },
            {
              "type": "technical",
              "description": "In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the  'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience.  Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process."
            }
          ]
        }
      }
    ],
    "items": [
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        "id": "1",
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            "country": "GB",
            "countryName": "United Kingdom"
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        ],
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            "id": "79631000",
            "scheme": "CPV",
            "description": "Personnel and payroll services"
          }
        ]
      }
    ],
    "title": "The Mercian Trust Outsourced Payroll Service and HR and Payroll System ",
    "value": {
      "amount": 400000,
      "currency": "GBP",
      "amountGross": 480000
    },
    "status": "active",
    "documents": [
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        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
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        "id": "065008-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/065008-2026",
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    },
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    "tenderPeriod": {
      "endDate": "2026-08-26T12:00:00+01:00"
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    "aboveThreshold": true,
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      "electronicSubmissionPolicy": "allowed"
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    "procurementMethod": "open",
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    "procurementMethodDetails": "Open procedure"
  },
  "buyerID": [],
  "parties": [
    {
      "id": "GB-PPON-PZVG-9173-WNQP",
      "name": "The Mercian Trust",
      "roles": [
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      ],
      "address": {
        "region": "UKG38",
        "country": "GB",
        "locality": "Walsall",
        "postalCode": "WS1 2PG",
        "countryName": "United Kingdom",
        "streetAddress": "Sutton Road"
      },
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      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}