Official UK procurement notice
The Mercian Trust Outsourced Payroll Service and HR and Payroll System
Authority: The Mercian Trust (Public body)
What is being bought
Published requirement descriptionThe Trust is procuring a fully integrated solution comprising both a cloud-based HR and Payroll software system (HRIS) and a fully outsourced payroll service, delivered by a single supplier.
CPV: Personnel and payroll services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£400,000
- Economic & financial standing
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Technical & professional ability
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Customer Requirements: 50%
- Price: 40%
- Social Value Additional / Value-Added Functionality: 10%
Published award criteria (3)
- Price
- Social Value Additional / Value-Added Functionality
- Customer Requirements
- Economic & financial standing
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Technical & professional ability
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Jul 2026, 10:12 BST
- Last source update
- 10 Jul 2026, 10:12 BST
- Award evaluation window
- Submission end – 1 Apr 2027
- Authority reference
CA18209- FTS notice number
2026/S 000-065008- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06c830Find a Tender
How it was run
Official notice- Submission deadline
- 26 Aug 2026, 12:00 BST
- Clarification deadline
- 24 Jul 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
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Timeline
10 Jul 2026 → 1 Apr 2027 · 5 dates- Tender notice published103 days ago10 Jul 2026, 10:12 BST
- Clarification questions by89 days ago24 Jul 2026, 12:00 BST
- Submission deadline56 days ago26 Aug 2026, 12:00 BST
- Today21 Oct 2026
- Contract startsin 161 days1 Apr 2027, 00:00 BST
- Award decision expected byin 162 days1 Apr 2027, 23:59 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published10 Jul 2026, 10:12 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender